Invoicing Details

Time Entry, Expense, General Invoice Instructions & Viewing Payments

When it comes to receiving payments for worker's hours, most invoicing is automated through Beeline. All workers regardless of their location will need to enter timecards for supplier tracking and payments. On a regular cadence, Beeline shares invoice details with Netflix AP; Netflix AP will then pay suppliers directly.

We highly encourage all suppliers to check their worker's timecards weekly/monthly to ensure they are submitted on time to avoid any late payment processing.

Within the next few weeks, we will include the instructions "Viewing Payments" on how to view/track payments in Beeline.

Your candidate is Hired! How do they log time?

Workers can log time through Beeline in several ways: hourly, daily, or monthly. Beeline has a QRG called "Time & Expense Entry" (within Beeline) that workers can access for the most up-to-date instructions. We've also included guides to the right.

Once the timecard is submitted, the status changes to approved within a few minutes of submission and is fully processed by Thursday globally. Our managers do not approve timecards; they are auto-approved in Beeline once submitted.

Project Codes

Some workers must allocate their time in Beeline to specific project codes or titles they are working on. Our team will send details to these workers within their start-day email.

Please ensure your workers are up to speed on how to enter their timecards via our guide.

Timecard Guide

Timecard Status and Processing in Beeline

Daily & Hourly Timecards

If a timecard is submitted on time before Wednesday at 5 pm ET, the status will show as "Approved." The status will change to "LOCKED" on Wednesday at 5 pm ET.
For workers who enter their timecards late, the status will show as "APPROVED" until Beeline runs another script for late timecards on Thursdays. At that time, the status will show "LOCKED"
Beeline runs invoicing for all timecards and expenses on Thursdays of each week for all timecards in LOCKED status only.

Our suggestions for you as suppliers:

Have your workers submit their timecards and expenses by 11:59 pm on Sunday in your local timezone
As a supplier, you will then be able to make edits or submissions on your workers' behalf until timecards lock at 5 p.m. ET on Wednesdays.
Reminder: once 'LOCKED', you will need to contact Contingent Talent to make any timecard or expense adjustments.

Monthly Timecards

All Monthly timesheets must be submitted by 5 p.m. ET two days following the end of the month. Any timecard submitted after that date will be processed in the next invoice period.
- Ex: August 31 is a Saturday. Therefore, August timesheets for monthly workers are due by Monday, September 2, 2024, at 5 p.m. ET.
For workers who enter their timecards late, the status will show as "APPROVED" until Beeline runs another script for late timecards on Thursdays. At that time, the status will show "LOCKED"
Beeline runs invoicing for all timecards and expenses on Thursdays of each week for all timecards in LOCKED status only.

Our suggestions for you as suppliers:

Have your workers submit their timecards and expenses by 11:59 pm on the last day of the month in your local timezone
As a supplier, you will then be able to make edits or submissions on your workers' behalf until timecards lock at 5 p.m. ET two days after the end of the month.
Reminder: once 'LOCKED', you will need to contact Contingent Talent to make any timecard or expense adjustments.

Please note: Managers at Netflix do not approve timecards in Beeline, they will automatically be processed

Expenses

No approvals will be required on weekly or monthly Expense submissions with a total value of up to one thousand nine hundred and ninety-nine dollars ($1,999.00 USD) into the VMS. Approvals will be required on submissions that exceed two thousand dollars ($2,000.00 USD).

Take Home Assignment Invoicing

On occasion, your candidate(s) may be asked to complete a take-home assignment during the interview process. With the hiring manager, the CT Partner will confirm assignment details, the timeframe to be completed, and if compensation is included/how much. If the assignment takes 1+ hours for the candidate to complete, the candidate will be paid for their time. The markup added to the payment will be 18%.

The CT Partner will take the following steps to begin the process of issuing payment to each candidate once they turn in their assignments:

Contingent Talent will create a new req in Beeline to process payment for the candidate.
We will have you submit the candidate for the assignment and process payment through Beeline.
Netflix AP will pay the supplier within the timeframe allotted by our contracts.

Who to contact if there is an error in a worker's timecard:

If a worker reaches out to the supplier stating that they made a mistake in the time-card, we ask that you first:

Partner with your worker to identify the issue.
Review the timecard to determine if the issue can be resolved by the worker or the supplier. Adjustments to the time-card can be made by the worker or supplier prior to the Wednesday at 5pm ET cut off.
In the event the worker reaches out to Contingent Talent first, we will loop in the supplier and ask that you follow up with the worker to troubleshoot before following the below instructions.

If the issue cannot be resolved and an adjustment needs to be made to the time-card:

Please email contingenttalent@netflix.com with the worker's name, Assignment #, week ending of timecard in question, and details as to what the issue is.
The Contingent Talent will review the request and partner with Beeline's team to make the necessary adjustments.
Netflix & Beeline are the only ones that can make adjustments to time cards once they have been submitted and processed after the Wednesday at 5pm ET cutoff.

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