SchoolTool Team
Online Support Center
schooltool@neric.org OR (518) 862-5454 x2
NERIC districts are currently on v23.1-R1 (Build 08)
Embedded Files
SchoolTool Team
💡Did you know, you can now see the schedule dates for all of the upcoming releases? Click the button below!
HOT TOPICS
❄️ Snow Days, Delays & Early Dismissals ❄️
With the NY Winter upon us, the NERIC SchoolTool support team would like to take a moment to remind SchoolTool admins how to enter holidays, Snow Days and other modified Special Cycle Days in the system. Using the links below, you will find instructions for creating Calendar entries for school closings, delays, and early dismissals, along with instructions for creating and implementing Special Cycle Days in the case of school delays or early dismissals. Please remember, you will need a Calendar entry AND Special Cycle Day entries should your district be delayed or dismissing early and not closed due to weather.
Join us for the All-District Conference is a multi-day event with planned hands-on workshops, roadmap discussions, technical deep-dives, and other informational sessions that will be of great interest to those responsible for Mindex Products at NYS districts, BOCES, and RICs. There are no registration fees and districts from across New York will be in attendance.
Register Here: Mindex All District Conference
Who Should Attend?
The All-District Conference is a multi-day event with planned hands-on workshops, roadmap discussions, technical deep-dives, and other informational sessions that will be of great interest to those responsible for Mindex Products at NYS districts, BOCES, and RICs:
• Technology Directors
• Assistant Superintendents of Curriculum
• Special Education Chairs
• SchoolTool Administrators & Leads
• Product Support Staff (SchoolTool, ClearTrack, MTSS Edge, and Advanced Analytics)
**REGENTS EXAMINATION NAME CHANGES**
BE SURE TO CHECK YOUR COURSE CATALOG - Regents Assessments that may be tied to courses may need to be updated. Remove the old assessment and add the correct one.
**UPK Program Service Codes**
To support NYS reporting requirements for the 2025-2026 school year, the new UPK Program Service Codes have been added as of the most recent release!
Effective September 24, 2025 - you can now add these new program service codes to student records.
**Assessment Note for MAJOR LIFE EVENT**
To support NYS reporting requirements for June 2025 and beyond, the Assessment Fact Data Warehouse export has been updated to report the numeric score and standard achieved code for any assessments with an associated Major Life Event assessment note.
To turn on Assessment Notes (if not already enabled):
Maintenance > Grading > Yearly School Level Grading Options > 2025-2026 > Enable Assessment Notes (check this box). Please note - this needs to be enabled every year.
To Create the Major Life Event Assessment Note:
Maintenance > Grading > Assessment Note > + Add
Student Restraint/Physical Interventions
Student restraint/physical intervention information can now be tracked on Classroom Incidents as well as Discipline Referrals and additional fields have been added to allow districts to accurately record the data that must be reported to NYS.
To map Student Restraint Events to state codes (if not already enabled):
Maintenance > Discipline > Physical Interventions > Edit each physical intervention to select the State Response Code & save.
If these State Response Codes are not filled in, those restraints will not pull into the NYS Data Warehouse file.
NOTE about Google Classroom:
If you cannot see the G icon in class Roster screens, please verify with your district database Admin that the district has a paid Google Workspace for Education Plus License.
Class Size Reporting
NYS requires class size be reported by all districts for Elementary levels. We recommend creating a course for each grade level which should be tied to the appropriate State Course code. DO NOT create a homeroom. If you need assistance setting up the class size courses, please reach out to ensure proper reporting for the 25-26 school year!
Instructor Type Code
A new Instructor Type Code field is available in the Export Options pop-up on the Faculty History screen of the Master Schedule Editor. By default this is set to None. Districts can select "Substitute" or "College Course" if needed based on SIRS guidance.
Substitute teachers:
Report substitute teachers if they are estimated to work more than 40 continuous days in the school with "SUBSTITUTE" in the Instructor Type Code. These individuals would be serving as teacher of record for a course/section until a permanent teacher returns or is hired
College Instructors:
If a college instructor is teaching a course and students are receiving credit, a district, charter school, or BOCES teacher or administrator should be reported as the teacher of record and "COLLEGE" should be reported for the Instructor Type Code. (i.e. dual credit)
Teachers who are identified as a primary instructor for a course/section and are reported with either of these codes will be excluded from the annual course-certification match process.
Navigating the OSC
Please use the left side bar to navigate from page to page.
This Online Support Center is a resource provided by the NERIC SchoolTool team. It is the goal of NERIC that this website is accessible to all users. All SchoolTool resources available on this site are proprietary and provided only for school district and BOCES customers subscribing to the Northeastern Regional Information Center (NERIC) SchoolTool Administrative Service.
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