SchoolTool Team
Online Support Center
schooltool@neric.org OR (518) 862-5454 x2
NERIC districts are currently on v22.4-R2
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SchoolTool Team
Did you know, you can now see the schedule dates for all of the upcoming releases? Click the button below!
HOT TOPICS
**REGENTS EXAMINATION NAME CHANGES**
BE SURE TO CHECK YOUR COURSE CATALOG - Regents Assessments that may be tied to courses may need to be updated. Remove the old assessment and add the correct one.
**UPK Program Service Codes**
To support NYS reporting requirements for the 2025-2026 school year, the new UPK Program Service Codes have been added as of the most recent release!
Effective September 24, 2025 - you can now add these new program service codes to student records.
**Fall User Group is coming up!**
The NERIC SchoolTool team is pleased to announce the 2025 User Group Meetings. This event is free and breakfast and lunch are provided. This is a great way to network with other districts, hear directly from the makers of SchoolTool, and potentially win some SchoolTool giveaways. A detailed agenda will be shared at a later date.
Tuesday, October 28th from 8:30 - 3 [NERIC Albany Office]
SchoolTool User Group - Albany 2025
Wednesday, October 29th from 8:30 - 3 [High Peaks Resort]
SchoolTool User Group - Lake Placid 2025
**NEW Assessment Note for MAJOR LIFE EVENT**
To support NYS reporting requirements for June 2025 and beyond, the Assessment Fact Data Warehouse export has been updated to report the numeric score and standard achieved code for any assessments with an associated Major Life Event assessment note.
To turn on Assessment Notes (if not already enabled):
Maintenance > Grading > Yearly School Level Grading Options > 2024-2025 > Enable Assessment Notes (check this box).
To Create the Major Life Event Assessment Note:
Maintenance > Grading > Assessment Note > + Add
Student Restraint/Physical Interventions
Student restraint/physical intervention information can now be tracked on Classroom Incidents as well as Discipline Referrals and additional fields have been added to allow districts to accurately record the data that must be reported to NYS.
To map Student Restraint Events to state codes (if not already enabled):
Maintenance > Discipline > Physical Interventions > Edit each physical intervention to select the State Response Code & save.
If these State Response Codes are not filled in, those restraints will not pull into the NYS Data Warehouse file.
If you cannot see the G icon, please verify with your district database Admin that the district has a paid Google Workspace for Education Plus License.
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Class Size Reporting:
NYS requires class size be reported by all districts for Elementary levels. We recommend creating a course for each grade level which should be tied to the appropriate State Course code. DO NOT create a homeroom. If you need assistance setting up the class size courses, please reach out to ensure proper reporting for the 25-26 school year!
Instructor Type Code:
A new Instructor Type Code field is available in the Export Options pop-up on the Faculty History screen of the Master Schedule Editor. By default this is set to None. Districts can select "Substitute" or "College Course" if needed based on SIRS guidance.
Substitute teachers:
Report substitute teachers if they are estimated to work more than 40 continuous days in the school with "SUBSTITUTE" in the Instructor Type Code. These individuals would be serving as teacher of record for a course/section until a permanent teacher returns or is hired
College Instructors:
If a college instructor is teaching a course and students are receiving credit, a district, charter school, or BOCES teacher or administrator should be reported as the teacher of record and "COLLEGE" should be reported for the Instructor Type Code. (i.e. dual credit)
Teachers who are identified as a primary instructor for a course/section and are reported with either of these codes will be excluded from the annual course-certification match process.
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SchoolTool Version 22.4-R2 (Build 17)
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