SchoolTool Team
Online Support Center
schooltool@neric.org OR (518) 862-5454 x2
NERIC districts are currently on v23.2-R1
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SchoolTool Team
💡Did you know, you can now see the schedule dates for all of the upcoming releases? Click the button below!
HOT TOPICS
Making changes to your Elementary Report Cards for the 2026-2027 school year?
It's that time of year again to start thinking about if you intend to make any ERC changes for next year. Please let us know about any new or changes to existing Custom or Canned Report cards for next school year. Creating and updating report cards is a complex process which usually requires lots of communication between NERIC, Mindex, and district staff including teachers. Even seemingly simple changes on the Report Card may involve hours of back-end work to accomplish and all details must be decided before the work can begin.
Important Dates:
Custom ERC - New or Updates
For the 2026-2027 school year, any Report Card Customization needed prior to the end of the 1st grading period must be submitted to NERIC by May 1st, 2026 in order to meet the Mindex deadline of 5/31/2026. This is to build in lots of time to finalize the details before the Mindex deadline.
Canned ERC - New or Updates
For the 2026-2027 school year, any New Canned or changes to a Canned Report Card needed prior to the end of the 1st grading period must be completely by submitted to NERIC by May 1st, 2026. Be sure to involve teachers in the project as needed prior to the end of the school year.
If you are considering a new or updated Canned OR Custom ERC for the next school year, please contact NERIC SchoolTool Support as soon as possible so we can provide documents and guidance.
Important note when syncing assignments from Google Classroom to SchoolTool:
It has come to our attention that when syncing your Assignments from Google Classroom to your SchoolTool Grade book, due dates are defaulting to the date you sync. Please be sure to check all dates of your assignments.
There are two ways to add Google Assignments from the Grade Book Editor > Assignments tab:
Import assignments individually:
Click on the blue "Click here to import" link for any pending assignment.
You will then be presented with the "Add Assignment" pop-up (identical to the one found when creating new grade book assignments in SchoolTool). Here you can specify and/or confirm the assignment details (marking period, category, due date, etc.) in the Setup tab before importing.
Import multiple assignments in a single operation:
Use the checkboxes on the Assignments tab to select the pending assignments you wish to import. Then click the Actions menu and choose "Import from Google".
In the pop-up that appears, review the category and marking period to assign the imported assignments and click Confirm.
Assignments that have been imported from Google will be listed on the Assignments tab and will display both the SchoolTool name and the Google Classroom assignment name. The SchoolTool name will appear in bold blue text, the Google Classroom name will appear in parentheses after.
**Regents Global History and Geography - Update**
Please be advised, with recent changes made by NYSED, the following assessment has been renamed in all NERIC-supported SchoolTool DBs:
Old Name: New Framework Regents Examination in Global History and Geography II - Grade 10
New Name: Regents Global History and Geography II (Previously New Framework)
*NOTE - this is a name change ONLY. There is no impact on any courses, DW reporting, etc.
**REGENTS EXAMINATION NAME CHANGES**
BE SURE TO CHECK YOUR COURSE CATALOG - Regents Assessments that may be tied to courses may need to be updated. Remove the old assessment and add the correct one.
❄️ Snow Days, Delays & Early Dismissals ❄️
With the NY Winter upon us, the NERIC SchoolTool support team would like to take a moment to remind SchoolTool admins how to enter holidays, Snow Days and other modified Special Cycle Days in the system. Using the links below, you will find instructions for creating Calendar entries for school closings, delays, and early dismissals, along with instructions for creating and implementing Special Cycle Days in the case of school delays or early dismissals. Please remember, you will need a Calendar entry AND Special Cycle Day entries should your district be delayed or dismissing early and not closed due to weather.
**UPK Program Service Codes**
To support NYS reporting requirements for the 2025-2026 school year, the new UPK Program Service Codes have been added as of the most recent release!
Effective September 24, 2025 - you can now add these new program service codes to student records.
Student Restraint/Physical Interventions
Student restraint/physical intervention information can now be tracked on Classroom Incidents as well as Discipline Referrals and additional fields have been added to allow districts to accurately record the data that must be reported to NYS.
To map Student Restraint Events to state codes (if not already enabled):
Maintenance > Discipline > Physical Interventions > Edit each physical intervention to select the State Response Code & save.
If these State Response Codes are not filled in, those restraints will not pull into the NYS Data Warehouse file.
Instructor Type Code
A new Instructor Type Code field is available in the Export Options pop-up on the Faculty History screen of the Master Schedule Editor. By default this is set to None. Districts can select "Substitute" or "College Course" if needed based on SIRS guidance.
Substitute teachers:
Report substitute teachers if they are estimated to work more than 40 continuous days in the school with "SUBSTITUTE" in the Instructor Type Code. These individuals would be serving as teacher of record for a course/section until a permanent teacher returns or is hired
College Instructors:
If a college instructor is teaching a course and students are receiving credit, a district, charter school, or BOCES teacher or administrator should be reported as the teacher of record and "COLLEGE" should be reported for the Instructor Type Code. (i.e. dual credit)
Teachers who are identified as a primary instructor for a course/section and are reported with either of these codes will be excluded from the annual course-certification match process.
Navigating the OSC
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