SchoolTool Team
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NERIC districts are currently on v22.3-R1
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SchoolTool Team
Did you know, you can now see the schedule dates for all of the upcoming releases? Click the button below!
HOT TOPICS
Starting 8/26, Mindex is deprecating legacy grading, and districts will only have access to the New Grading screens moving forward.
The deprecation of the legacy grading screens for ALL districts is scheduled for Tuesday, August 26th from 5-6pm. This change will occur without any downtime.
All grading screens will be updated to the new default setting, Mindex-Selected New, and the ability to toggle this back to a legacy option will no longer be available within the front end of SchoolTool. Under extenuating circumstances, i.e. a critical bug with no available workaround, Mindex can reactivate legacy at the request of a RIC/district via a support ticket.
Please note that if users are utilizing the legacy grading screens at the time of this update, they will not be forcibly logged out. All data would be saved, however, once they navigate away from the legacy screen, they will no longer be able to get to the legacy screen (grade book). All data is still there, it will just be viewed in the new grade book interface.
Need more help or have additional questions? Reach out to your SchoolTool Liaison for additional assistance!
**NEW Assessment Note for MAJOR LIFE EVENT
To support NYS reporting requirements for June 2025 and beyond, the Assessment Fact Data Warehouse export has been updated to report the numeric score and standard achieved code for any assessments with an associated Major Life Event assessment note.
To turn on Assessment Notes (if not already enabled):
Maintenance > Grading > Yearly School Level Grading Options > 2024-2025 > Enable Assessment Notes (check this box).
To Create the Major Life Event Assessment Note:
Maintenance > Grading > Assessment Note > + Add
Student Restraint/Physical Interventions
Student restraint/physical intervention information can now be tracked on Classroom Incidents as well as Discipline Referrals and additional fields have been added to allow districts to accurately record the data that must be reported to NYS.
To map Student Restraint Events to state codes (if not already enabled):
Maintenance > Discipline > Physical Interventions > Edit each physical intervention to select the State Response Code & save.
If these State Response Codes are not filled in, those restraints will not pull into the NYS Data Warehouse file.
NEW Instructor Type Code:
A new Instructor Type Code field is available in the Export Options pop-up on the Faculty History screen of the Master Schedule Editor. By default this is set to None. Districts can select "Substitute" or "College Course" if needed based on SIRS guidance.
Substitute teachers:
Report substitute teachers if they are estimated to work more than 40 continuous days in the school with "SUBSTITUTE" in the Instructor Type Code. These individuals would be serving as teacher of record for a course/section until a permanent teacher returns or is hired
College Instructors:
If a college instructor is teaching a course and students are receiving credit, a district, charter school, or BOCES teacher or administrator should be reported as the teacher of record and "COLLEGE" should be reported for the Instructor Type Code. (i.e. dual credit)
Teachers who are identified as a primary instructor for a course/section and are reported with either of these codes will be excluded from the annual course-certification match process.
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If you cannot see the G icon, please verify with your district database Admin that the district has a paid Google Workspace for Education Plus License.
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Class Size Reporting:
NYS requires class size be reported by all districts for Elementary levels. We recommend creating a course for each grade level which should be tied to the appropriate State Course code. DO NOT create a homeroom. If you need assistance setting up the class size courses, please reach out to ensure proper reporting for the 24-25 school year!
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SchoolTool Version 22.3 - R1 (Build 07)
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