NERIC SchoolTool Team

July 2026 Newsletter

schooltool@neric.org (518) 862-5454 Opt.#2

Welcome to the 2026-2027 School Year!

AUTO GRADE ADVANCEMENT TRAININGS

Grade Advancement Workshops - SIGN UP!

We have several July trainings on Auto Grade Advancement (in-person ONLY). Please review the trainings notated at the bottom of this newsletter issue.

Pay close attention to the title as it describes the in-person location.

July Clean Up Items

Faculty Member Accounts

Review your faculty module and address recent staff changes.

NEVER delete faculty records!

Three steps to inactivate faculty record are:

Inactivate
Remove the room number
On accounts tab, click disable current logins

Comment Bank Creation

Do you want a new comment bank for school year 2026-2027?

Contact support today with your request!

July Reminders

Schedule Offset Function Tip

Maintenance > Counseling

> Schedule Offset

Use the schedule offset field to tell the system when you plan to do your grade advancement or how many days past July 1 you are planning to complete the process.
Example: If you plan to do your grade advancement on July 8, enter an 8 in that field. When done with your grade advancement, return to this screen and enter a 0 in the offset field.

Summer School Classes

Summer School classes not showing up for teachers?

Check to make sure your schedule is locked.

Set Publish Dates (by building)

Maintenance > Scheduling

> Yearly Building School Level Options

Define the publish dates respective to when users will see the schedule.
Set your publish dates for EACH SEPARATE BUILDING.
- Top date field = When Student/Parent Portal info is visible
- Middle date field = When teachers will see their 26-27 schedules & rosters.
- Bottom date field = When teachers schedules will populate on the Schedule Tab in the Faculty Record.

Relates to Student/Parent Portal, Faculty Schedule Tab & Teachers' My Home View.

Annual vs. Continual Program Service Records

For Logging Annual Program Service Records:

Start Date: 7/1/XXXX

End Date: 6/30/XXXX

For Logging Continual Program Service Records:

Start Date: 7/1/XXXX (use applicable start date)

End Date: Leave this blank until the student stops receiving services or leaves the district.

July Holiday!

Friday, July 3rd

Independence Day observed, NERIC offices closed.

Saturday, July 4th

Independence Day!

Summer Review Items

Verify your SchoolTool Contacts

Please verify which staff members are to be included in our SchoolTool Outlook Directory.

Verify 3rd Party Extracts

We will be reviewing your current list of third party extracts.

We will ask the internal data privacy officer which extracts are to remain and which ones need to be disabled for the upcoming school year.

🪲Updated Features & Bug Fixes ⚒️

06/09/2026 Version 23.3-R2 (Build 05)

⚒️ Fixes 🛠️

Attendance - The Daily Overview attendance report will show students in alphabetical order. Students will further be grouped by student ID.
Census, Maintenance - Students with a current non-reportable enrollment record will appear in the Programs Fact Data Warehouse extract for any program dates that correspond with a prior reportable enrollment record in the school year.
Counseling, Maintenance, Teacher - General comments on the hybrid report card will no longer overlap the information on the right side of the report card.
Maintenance - In the Programs Fact Data Warehouse extract, charter schools can choose to use their provider location code instead of the default 0000. Charter schools interested in this functionality should reach out to Mindex Service Delivery.
Maintenance - The User custom export type will include all faculty members regardless of whether a grade is configured for the faculty member.
Maintenance - The User custom export type will return the accurate grade level associated with a faculty member.
Maintenance - Clicking Continue in the session timeout pop-up will extend the session without any further action needed.
Maintenance - The timer that appears in the session timeout pop-up will show the accurate value for the remaining time whenever a user visits the tab.
Maintenance - The code for the Semiconductor Manufacturing Technology/Technician CIP program was added to SchoolTool.
Maintenance - Districts whose students have long student IDs will no longer receive a database error when generating the Student Restraint Event Data Warehouse extract.
Teacher - The "Copy Grade Book Averages" functionality when submitting marking period grades will not copy over any averages that fall outside of the configured input grading scale.
Teacher - Grade Book processes have been optimized to prevent timeout errors.
Teacher - When saving default grades for all students on the Submit Employability Profile Grades screen, the default grade will display and be saved for the selected marking period.

📢 Features 🚨

Batch Edit Program Services: Districts can now make changes to program services for a group of students at once. The only service available for edit in this release is CIP Programs. More services will be added in the future.
Timeout Notification Updates: Updates have been made to the timeout notification messages and functionality for added clarity.
Graduation Requirements Report Summaries: On the canned Graduation Requirements report, summaries of the credit values in the required, complete, and expected columns have been added to the Course and Assessment tables at the top of the report.
CIP Program Code Added: The code for the Semiconductor Manufacturing Technology/Technician CIP program was added to SchoolTool. If the program is added to any students, the code will be included in the NYS Data Warehouse Programs Fact extract.