Scheduling > Master Schedule > Main Tab

• Be sure to check and lock ALL school levels

• All master schedules for the school year MUST be locked

Be sure to review your current attendance and discipline letter templates!  

Review wording, stages, principal names and superintendent names.  

Also, be sure to inform support if you need assistance with any new school logos.  

REMINDER: Letters must be formatted in XML and use XML file extension. 

• Census: Improved memory management has enabled faster and more reliable access to the Receive Student Data functionality. 

• Maintenance: When adding a new student address (specific to an apartment or Unit #) SchoolTool will follow the Create New procedures instead of matching to a similar address. 

• Maintenance: Both the Student Class Entry Exit and Student Course Grade Detail exports accurately report when a student drops a course on their enrollment start date. 

• Maintenance: Scheduled jobs (such as a scheduled NYS Data Warehouse Export) will automatically restart if disrupted by a server restart or other outage. 

• Teacher: The student list drop-down found in the Grade Book Editor > Students tab is now selectable at all times. 

• Teacher: The hybrid report card will now display the full standard text in the standard grid header. 

• Teacher: When using a touch screen device, all Quick Entry grades are now saved. 

• Teacher: When using a touch screen device, all scoring updates within the Grade Book Editor are now saved. 

• Teacher: Users can now successfully access the new Grade Book while assuming the account of a user who has never logged in. 

• Teacher: The Submit Descriptor/Standard Marking Period Grades screen now accurately displays standard counts in both the student tile and student flyout. 

• Maintenance: Users can now successfully save a building school level with a current provider. 

• Teacher: Resolved an issue where users might see homeroom teacher email addresses on the student record prior to student schedules being visible. This occurred when more than one teacher is tied to the homeroom and a user has the Person\Summary\View\Enable Email Icons permission disabled. 

• Counseling: Resolved a validation issue now allowing users to create enrollments for previous years. 

• Maintenance: Student Restraint Event Data extract will no longer report duplicate rows for interventions if the student has both an official and alternate enrollment active on the date of the intervention. 

• Counseling: Student credit totals will now report accurately on canned report cards. 

• Faculty: Resolved slow run times and SQL timeout error issue when using Faculty module search. 

• Counseling: The Report Card Audit report now accurately reflects submitted grades. 

• Default to the New Grade Book: As of August 26, 2025 all SchoolTool users will transition to the new grade book. The legacy grade book and related feature flags will be fully retired, enabling a more consistent and enhanced experience for all users.

• Updates for NYS Data Warehouse: Changes have been made throughout SchoolTool to correspond with NYSED reporting requirements. This includes the addition of a new Student Lite field, updated assessment schedules, and updated state course codes for the 2025-2026 school year.

• Display State Course Level in the Course Catalog: To improve clarity within the Course Catalog, Course Level indicators (Secondary and Prior to Secondary) have been added to the State Course drop-down.

• Online Registration - Receive Student Data Enhancements: As part of a continued effort to improve the Online Registration experience, several enhancements have been made to the existing Receive Student Data screen.

• Import Third-Party Assignments and Scores Updates: Importing of third-party assignments and scores using the SchoolTool API and specific Batch Import updates, are now available for all SchoolTool sites.

• Honor Alternate Enrollments in Additional Areas: Updates have been made to the Aggregate Report found in Attendance > Attendance Reports to honor students with alternate enrollments.

• Submit Descriptor/Standard Marking Period Grades Screen Mass Apply Calculated Grades Visibility: The Submit Descriptor/Standard Marking Period Grades screen received several usability updates to provide greater clarity of the available grading actions when utilizing Mass Apply Calculated Grades.