NERIC SchoolTool Team

JUNE 2022 Newsletter

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End of Year Reminders

DO NOT GRADE ADVANCE
BEFORE JULY 1st

Print Reports and Labels

Run the Following Reports Under Counseling > Reports: Honor Roll, Rank/GPA, Transcripts, & Enrollment (as of 6/30)

Print End-of-Year Reports: Attendance, Medical, or Discipline Reports for cumulative folders

Print Permanent Record Labels: Counseling > Reports > Transcript (select the Permanent Record Label from the drop down menu)

Graduation

Configure Diploma Types: Maintenance > Counseling > Diploma Types

Configure Graduation Date: Maintenance > Counseling > Graduation Dates

Add Diploma Types to Graduating Seniors:

Individually: Student Record > Census Tab > Student Subtab > Enrollment

Batch: Counseling > Batch Edit Enrollment

Add Career Pathways to Graduating Seniors:

Individually: Student Record > Census Tab > Demographics

Batch: Census > Batch Edit Demographics

Program Services

Ensure ELL Eligibility and Program Records Have Been Entered:

Individually: Student Record > Census Tab > Student Subtab > LEP/ELL

Batch: Census > Batch Program Services > Batch Add Program Services > LEP/ELL

Close Program Service Records as Needed:

Individually: Student Record > Census Tab > Student Subtab > Enrollment Dropdown – select applicable category

Batch: Census > Batch Program Services > Batch End Program Services > Other

End Pre-K Program Services (End Program & Location):

Individually: Student Record > Census Tab > Student Subtab > Enrollment Dropdown – select Other

Batch: Census > Batch Program Services > Batch End Program Services > Other

End CIP Program and Add Program Intensity: *Only approved providers report CIP

Individually: Student Record > Census Tab > Student Subtab > Enrollment Dropdown – select CIP

Batch: Census > Batch Program Services > Batch End Program Services > CIP

Tidy Up

Resolve Unresolved Attendance Records: Attendance > Unresolved Absences

Resolve Discipline Records: Discipline > Students to See and Discipline > Unassigned Referrals

Add Projected Enrollments to Retained Students: Student Record > Census Tab > Student Subtab > Enrollment

Ensure All Immigrant Records have been Entered:

Individually: Student Record > Census Tab > Demographics

Batch: Census > Batch Edit Demographics

Update Faculty Records: Inactivate and disable current login of all faculty and staff that have left. Faculty > Faculty List, inactivate under Faculty Information tab and disable current login under Accounts tab.

Disable Drop Withdraw Switch: Maintenance > Counseling > Building School Level Options > Disable Drop and Withdraw

Lockers

Unassign Lockers for Exiting Students: Maintenance > Lockers > Auto Unassign Lockers & Padlocks (be sure to run for all unenrolled students)

Advance Locker Cycles (if applicable): Maintenance > Lockers > Locker Maintenance

Grades

Conﬁrm Final Grades have been Submitted: Counseling > Reports > Report Card Audit and Grade Analysis Reports

Ensure No Incompletes are Showing: Counseling > Grade Search

Enter Elementary Course Failures: Counseling > Overrides > Elementary Subject Pass/Fail Grade

Find Possible Retentions: Counseling > Grade Search/MP GPA report

Configuration Set-Up for the Last Week of School

Set your semester and/or marking period End Date to the last day that students will actually be in school.

If you set your end date too early, your teachers will not be able to take attendance during the last days of school. For example, if the last day of the semester and marking period at your school is set as June 17th, but students will actually be in school until the 24th, then the School Year Configuration must be changed so the End Date of the last semester and marking period is set to the 24th.

Maintenance > School Year > Configuration