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Who is this for?
Who is this for?
Audience: staff who need exact wording for briefs/VLE/module guides, and students who need to tell you they used GenAI.
Goal: make AI rules explicit, consistent, and the same on both sides.
This page gives you three levels of permission, plus student templates.
Always follow your local / school / university AI statement first.
Pick your Level
Pick your Level
Level 1 - Not permitted
Level 1 - Not permitted
Use when: you have PSRB/ethical reasons, or you’re assessing unaided writing/performance.
Staff wording (brief / VLE):
Use of Generative AI is not permitted for this assessment.
You must not submit text, images, code or other materials generated by GenAI/AI tools. You may use study-support tools only to help you understand the task. Do not paste confidential or placement data into public AI tools. Any use of AI must be declared in your notes and may be investigated under the academic conduct procedure.
Student acknowledgement (short):
“I did not use GenAI/AI tools to generate assessable content for this work.”
Level 2 - Permitted with disclosure
Level 2 - Permitted with disclosure
Use when: AI can help, but you still want to see mostly student writing.
Staff wording:
You may use GenAI/AI tools to support your work.
Acceptable uses include: clarifying the task, generating ideas, outlining, improving clarity/language, or getting feedback on a draft.
You must declare: (a) the tool/capability you used, (b) what you used it for, and (c) how you checked accuracy and sources.
You are responsible for the originality, accuracy and academic integrity of everything you submit.
Student acknowledgement (short):
“I used a chat-based AI tool to help me clarify the assignment brief and to improve the clarity of my draft. I wrote and checked the final version myself.”
Level 3 - AI-enabled / process-assessed
Level 3 - AI-enabled / process-assessed
Use when: you want students to use AI and to show their working, i.e. your Process-Driven Assessment.
Staff wording:
This is an AI-enabled, process-driven task.
You may use GenAI/AI tools for idea generation, outlining, drafting and language development.
You must submit:
The prompts/instructions you used
At least one AI output before you edited it
Your edited/improved version
A short reflection (150–200 words) on what the AI missed and what you changed
Your work will be marked on your academic judgement, alignment to the task, use of sources and quality of reflection, not on the AI’s unedited text.
Student acknowledgement (process version):
“I used a chat-based AI tool to suggest an outline and to improve the clarity of section 2. I have submitted the original AI output and shown the changes I made. I checked all sources in library databases and added my own analysis.”
Module / VLE Text blocks
Module / VLE Text blocks
Paste these into your VLE
General module statement:
Use of Generative AI on this module
This module recognises that GenAI/AI tools are widely available. You may use them only in the ways described in each assessment brief. For every assessment, you must declare if and how you used AI. Misrepresenting AI-generated work as your own may be treated as academic misconduct. See “How to acknowledge GenAI (students)” for examples.
Assessment-specific note (short):
“This assessment: [ ❌ does not allow | ✅ allows with disclosure | ✅ AI-enabled/process-driven ].”
Student templates
Student templates
A. Inline (essays, reflections):
“I used a chat-based AI tool to help me plan this assignment and to improve clarity in two paragraphs. I chose the final wording and verified the sources myself.”
B. Appendix / methods (reports, projects):
Tool/capability: chat-based AI with text editing
Purpose: outline ideas and improve clarity
Prompts used: “Explain the assignment for a 2nd-year UK HE student”, “Rewrite for academic English at level 6”
Verification: compared with module brief and my own sources
Authorship: final text, arguments and references are mine
C. Group work:
“Our group used an AI tool to generate initial ideas for the presentation. [Name] ran the prompts and shared the outputs. We all rewrote and organised the final slides ourselves. AI outputs are included in the appendix.”
When students don't need to declare
When students don't need to declare
basic spellcheck / grammar check (NB some institutions require the declaration of Grammarly - check locally)
“explain this concept to me”
generating self-practice questions
…but tell them: if in doubt, declare.
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