Dictation Numbers

What is my Dictation Code?

1. If you have previously been assigned a "P number" (at ANY time in the past, while rotating through SJH), then this remains your dictation number. 

2. This applies if you were EVER a Medical Student or a Resident at SJH, even if on elective, and even if your rotation occurred many years ago.

3. If you forget your "P number", please contact Transcription directly for assistance in figuring it out. Their extension is x33822.

4. If this does not apply to you, then you will have a new "Dovetale" dictation number. Please see below for your next steps.

How to Find Dictation Codes in Dovetale:

1. Log into Dovetale

2. Click on the Epic button (top left corner) --> Help --> Session Information Report

3. Look within the Login information section --> Linked Provider 

   1. The number listed beside "Linked Provider" is the Dictation Code for NEW providers (i.e. those who have not rotated through SJH in the past).

   2. In the example images to the right, Dr. McLeod's number (not active) is 10007498

4. For in-person assistance, please go to the IT Office (SJH Tower 2, room T2317, beside the library, or call x 33040

Dictation Information (Process)

• 1. Dial x32078 from any SJH telephone (or by calling into the main hospital number 905-522-1155)

  2. Enter your ID number (see above)

  3. Enter the campus code (Charlton = 1)

  4. Enter the work type (Consultation = 1)

  5. Enter the patient's medical record number (this is the MRN number)