The first step in handling facility emergencies is to know what assets you have and where they are. Next, you need a clear map of shut-off valves, emergency exits, and breaker boxes so you can fix problems and stop damage.
This is why making a map of your assets is the first step in reducing risks and making a good plan for a disaster.
With CloudApper's facility management software, you can add information to your digital floor plans about where your assets are. CloudApper facility management software makes a living map that:
It shows all of your assets in one place, is easy to change, and is available to everyone on your team.
Let's look at five ways that asset mapping software can help you make your operations safer.
shortens the time it takes to react.
Because a pipe broke and burst, your server room is full of water. There is a better time to go to the plan room, look through file folders to find the nearest shut-off, and then struggle to find that shut-off because your shut-off valve chart needs to be updated. When you finally turn off the water, it's too late for your servers. If you had acted faster, you could have saved millions of dollars worth of valuable equipment and data and kept a lot of work from being stolen.
When you use software to link all of your assets to your floor plans, it's easy to find things you need in an emergency. You can also make separate maps of evacuation routes, emergency exits, valves that turn off the power, and control panels.
The CloudApper Facilities layout mapping system makes sure that everything is done digitally, so:
It's easy to keep your maps up to date as your building changes. There is one place where all of your asset maps are kept. The maps can be seen on mobile devices, so team members can take them with them wherever they go.
The maps can be seen by everyone on your team, so even new techs know right away where everything is.
It shows the links between assets.
Because so many building systems are linked to each other, it's rare that one action will only change one thing. You don't want to find out the hard way that flipping the switch on control panel six turns off the med gas panel in a decommissioned OR and the panel in a live OR during a surgery.
People could make problems worse if they don't know what will happen if they do certain things.
The CloudAppers Layout mapping system keeps track of how all of your building's systems are linked together. For example, your layout map can show where all of your electrical panels are, what they are connected to, and how they work. It's a simple way to show what comes before and after each asset. When your employees push a button or pull a lever, they will know exactly what will happen, so they won't do anything they shouldn't.
lets everyone see important information
There is a "Ed" on every crew that does maintenance. Ed has worked here since the building first opened. He's seen various remodels and additions. He always knows where everything is.
So, everyone goes to Ed when there's a problem. In the past, you may have gotten away with that, but Ed will soon retire or go on vacation (or has poor cellphone reception). So, what should we do next?
It is dangerous to rely on one person's memory, especially in a situation where every second counts, like in an emergency. Ed's thoughts are replaced by software that maps out the building's layout and stores everything in a way that everyone on the team can use. Your asset mapping program, not Ed's memory, is now the best place to find out where things are in the building.
Helps with inspections and making sure rules are followed.
One important way to lower risk is to make sure that your facilities follow all rules and are inspected regularly. A system for making maps of how a building is set up can also help here:
Shows where each asset that needs to be checked is. You can set up inspection paths to make sure that every asset is looked at.
Helps inspectors from outside the company find their way around easily.
Depending on the facilities software you use, a layout mapping system can be connected to your inspection software and maintenance management tool to give you a full view of the inspection/compliance lifecycle.
Let's say you use CloudApper Facilities to map, maintain, and check your assets. Because of how these three parts of the platform work together, you can:
First, make a map of your assets and the best ways to keep an eye on them.
Next, make a list of things to check for each type of asset.
Give each person on the team a way to check things out.
Keep track of who bought what, when, and where.
Make work orders and give them to the people who will fix any assets that don't pass inspection.
Show that your buildings have easily passed all safety and code checks.
Possibly most important of all: When regulatory bodies ask to see them, the results of all inspections and the steps you took to fix problems are easy to find. Even if you have the best compliance program in the world, regulatory staff can only help you if they have the information they need.
Helps people who work in situations of emergency
Have clear, up-to-date maps of your buildings so that law enforcement, emergency workers, and people who need to fix things can find their way. This can speed up the time it takes to respond and help outside partners make their own plans.
The asset layout mapping feature can be used to make maps that show people who don't know your buildings where the exits are and how to get out.
With the help of CloudApper facilities, you can map out a better way to deal with risks.
As you can see, asset maps are important if you want to cut down on property damage, lost productivity, and safety issues in your business. They can also help with maintenance and inspections.
Use the layout map tool in CloudApper Facilities to find out how easy it is to map your assets. You can also schedule a demo and talk with one of our experts.