Custom Reports
Custom Reports
Student Reports
Go to the student area.
Reports may be run on all current fiscal year students or other selection of student records.
Click the Reports toolbar icon.
Select the report you wish to run by clicking the checkbox at the report name.
Enter the report parameters, if applicable.
Export in one of the available formats.
Potential Co-Enrollments
The Potential Co-Enrollment report returns matching students entered or migrated in agencies other than your agency. This allows you to see if the student has been assessed in another agency. This report is NOT designed to be run at the SEA but only at the local agencies.
To be returned on the report, matching students must exist and the Data Sharing Agreed field must be Yes in the student record in your agency and other agencies where the student has been entered or migrated. The Data Sharing Agreed field is located on the Student Data tab/Key Info panel.
For example, when running the report from your agency:
Data Sharing Agreed is Yes in your agency but No in another agency. The matching student is not included on the report.
Data Sharing Agreed is No in your agency but Yes in another agency. The matching student is not included on the report.
Data Sharing Agreed is Yes in your agency and Yes in another agency. The matching student is included on the report.
The Data Sharing Agreed field may be batch edited for a selection of students in both college and CBO agencies. Select Batch Edit at the Student area More drop-down list and check the Data Sharing Agreed row and select the value for the selected students.
Report Parameters
The following parameters display on the drop-down.
Match on First Name, Last Name and Birthdate (default)
Match on First Name, Last Name, Birthdate and Sex
Match on First Name, Last Name, Birthdate and either Address or Phone
Match on First Name, Last Name, Birthdate, Sex and either Address or Phone
Match on External ID or Student Unique Number
Match on Social Security Number
Matching rules:
The Address match combines Address 1 and Address 2. City, state, zip are not considered.
The Phone match checks for matching home, work, or mobile phone numbers.
ALL matching students are returned, regardless of activity, when Data Sharing Agreed is "Yes."
HS Credit Option
Students must have a graduation plan selected at the Education tab/Education panel AND have an HS+ record entered at the Education tab/Special Program Tracking panel to count "Y" in this column.
Performance Summary Report
The Performance Summary Report may be run at the SEA or local agency. This report does NOT run on a specific selection of students but is run by fiscal year. Students who meet the criteria for the selected FY will be returned regardless of the student record selection on the student grid.
The data that populates the report is stored in the LACES data warehouse. The data warehouse is updated each night, which means that updated student data will not reflect on the report until the next day, UNLESS you manually update the FY summary for the students whose data was updated.
Last update: 6/21/2024