Document EditoRs

Overview

This page is for members of committees, working groups, the board and the office who maintain Lady Nelson documents on our Google Document Drive.

This site has two types of content:

- Site pages (like this one) - this content is managed by the office and website admins
- Document Panels included in site pages that display files and provide access to documents managed in our Lady Nelson Google Drive (Google Docs). New content added and updates to the Google Drive folders is automatically available in this site via the document panels.

Permissions

- Google Drive files are managed in Folders - to update or add content, the folder where the documentation is managed needs to be shared with you with 'editor' permissions.
- Contact the office if you are part of the committee or working group and have responsibility to update content but don't think you have access.

Updating Documents in Google Drive Folders & Files

Editing Google documents can be done in a few different ways:
(click the option to expand)

open the members site and select Document / All Documents
select the high level folder you want to edit
if you are not already signed in with your Google account, click the blue 'sign in' button

open your gmail, click the 9 dot 'apps' icon to list all your Google account apps
select Drive
Select 'Shared With Me' on the left panel, look for the Folder that has been shared to you in the centre panel, click to access
Tip: use the three dot 'more' option on the folder and select 'Add Shortcut To Drive' to make it easier to locate under your My Drive

Check your email account for the sharing invitation email sent that includes a link to edit that folder and all sub folders and documents

For assistance, contact phil.everist@gmail.com

Documents are generally developed as MS Word documents - these documents will open in the web browser so members do not need MS Word to open them. As an editor, you may need MS Word to edit.
Documents should have the last update/review date in the Footer
Pages should be numbered
Manuals should use the following MS Word tools:
- Headings - use heading styles (e.g. H1, H2, H3) instead of text based formatting of each heading. Heading styles can then be modified and that will update all instances of that heading e.g. make all H2 (Heading 2) a larger font or different colour by just modifying the Heading Style.
- Use an auto-generating Table of Contents (TOC) - this tool uses the H1, H2, H3 etc headings to create the table of contents with links to the heading in the document. The Heading styles form the hierarchy of content
- Auto page numbers in the footer

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