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Procedures for Entering Japan
Procedures for Entering Japan
Schedule
Schedule
2025
2025
Package 1 Dec.
Package 1 Dec.
Check: Procedures to enter Japan
Check: Procedures to enter Japan
Check: Housing information
Check: Housing information
Check: Due Date for the housing fees
Check: Due Date for the housing fees
2026
2026
Package 2 around Feb.
Package 2 around Feb.
Check: Sample of the Visa application
Package 3 around Mar.
Package 3 around Mar.
Submit: Submission of the flight info
Submit: Submission of the flight info
Submit: KUIS Wi-Fi
Submit: KUIS Wi-Fi
Check: SIM card in JAPAN
Check: SIM card in JAPAN
Check: Orientation Schedule
Check: Courses and Timetable
Check: Courses and Timetable
Submit: Residence Card
Submit: Residence Card
Submit: Questionnaire
Submit: Questionnaire
Designated move-in date / 24 Mar.
Designated move-in date / 24 Mar.
Please purchase a flight arriving between 0:00 A.M. 17 March to 9:00 A.M. 24 March.
Please purchase a flight arriving between 0:00 A.M. 17 March to 9:00 A.M. 24 March.
*You cannot move into your apartment or dorm before 24 Mar, so arrange your hotel by yourself if you arrive earlier.
*No pickup service at the airport. Come to Makuharihongo Station by public transport. The “Welcome team” is a group of volunteer students who will take you to your accommodation.
*Be careful of when you will purchase your flight; your COE has not been confirmed to be issued yet. You should not stop over in another country and should fly directly from your country/region, with or without transferring.
*The Japanese Immigration Services Agency does not permit staying in Japan when you are not engaging in an activity as a "student" (e.g. sightseeing), and therefore it can be regarded as illegal if you come to Japan earlier than the designated arrival date.
*Do NOT enter with a short-term visa. The Immigration Law does not allow you to change the short-term visa to a student visa after arrival in Japan.
Move-out date for the accommodations that KUIS provides
Move-out date for the accommodations that KUIS provides
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
If you are planning to leave Japan on Saturday or Sunday after the program ends,
If you are planning to leave Japan on Saturday or Sunday after the program ends,
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
The details about the move-out will be announced in the orientation during the program.
Forms and documents
Forms and documents
Package 1
Package 1
DEC. 2025
Check this document
Check this document
Procedures to enter Japan
Procedures to enter Japan
01_Pre-arrival Guide 2026 Spring Semester.pdfCheck this document
Check this document
Housing information
Housing information
Make sure to check the documents thoroughly.
If you wish to arrange the apartment yourself, submit the form as well to declare it.
*The details about "Flywire" will be sent with the invoice.
Deadline to submit the application form:
7 December, 2025 (JST)
Result of Housing Allocation / Invoice:
Around Mid-December 2025 (JST)
*Your admission will be screened around mid-July. "Result of Housing Allocation / Invoice" and the admission letter will be sent to those who pass the screening.
Due Date for the housing fees:
4 January,2026 (JST)
Notes:
The office will be closed from 20 December, 2025 to 4 January, 2026 (JST), and KUIS will not be able to respond to inquiries during this period.
For those who wish to arrange accommodation by themselves, upload the agreement below by using the same form above.
For any inquiries, contact us via the form below.
Important
Important
Setting up KUIS account(Google)
Setting up KUIS account(Google)
Check the document and set your account
Set your account before classes start.
You will see an assignment around the end of the document. Make sure to submit it by the deadline.
※The passwords for all accounts mentioned in the following documents were informed by email notifications from the Global Engagement and Partnership Division.
Email settings_2026S (eng).pdfPackage 2
Package 2
JAN 2026
Check this document
Check this document
Sample of the Visa application
Sample of the Visa application
Your COE is sent as a pdf file via email.
You might think the file is just an email and not a certificate, however, it is valid as the COE.
Print out and submit it for the visa application.
*You do not need to do any procedures from the URL on the pdf file.
A sample of the Visa application is attached below.
Make sure to check it when applying for the Visa
VISASample.pdfPackage 3
Package 3
Feb. 2026
Google Form
Google Form
Submission of the flight info
Submission of the flight info
Submit your flight information via the form below.
Submit the information again when you have any changes on the flight.
Deadline: March 20 (JST)
Google Form
Google Form
Application to KUIS Network/Wi-Fi
Application to KUIS Network/Wi-Fi
In order to connect to the KUIS network/Wi-Fi on campus, you need to submit a form.
・Application for using KUIS network/wi-fi
Check this document
Check this document
Permission to engage in activities other than permitted under the status of residence
Permission to engage in activities other than permitted under the status of residence
（if you wish to get a part-time job in Japan）
A Student Visa gives you a status of residence that does not allow you to work. If you wish to work part-time in order to supplement your expenses, you need to apply for a “Permission to engage in activities other than permitted under the status of residence”.
If you work without the permission, or if you do not follow the regulations, you will be fined or, in some cases, you will be deported. Students with the permission may work for up to 28 hours per week. During long holidays, you may work a maximum of 8 hours a day.
Application for the permission can usually be done at the immigration section of the arrival airport. The application form will be sent along with your COE. You can also apply for it at the regional immigration offices after entering Japan.
When selecting a part-time job, you should make sure the work does not affect your studies. For example, working until late at night might affect your performance the following day.
For details: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/09.html
Use this form when applying： Designated format
Important
Important
Video Guidance
Video Guidance
Be sure to watch each video that covers the rules, things to remember, and things to do in Japan before you arrive.
You can access the video clips through the URL below.
Please submit the "Video Guidance Check Test" below after you watch them.
Deadline：March 20, 2026（JST）
Important
Important
Submit your residence card
Submit your residence card
When entering Japan with a student visa, you will get a residence card at the airport.
Submit your residence card as soon as you get it.
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