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Procedures for Entering Japan
Procedures for Entering Japan
Schedule
Schedule
2026
2026
Package 1 Jun.
Package 1 Jun.
Check: Procedures to enter Japan
Check: Procedures to enter Japan
Check: Housing information
Check: Housing information
Check: Housing Application Period
Check: Housing Application Period
※ Application Deadline: 11:59 PM (JST), June 26, 2026
Package 2 Jul.
Package 2 Jul.
Check: Sample of the Visa application
Check: Housing Notification and Invoice Issuance, Due Date for Housing Fees
Check: Setting up KUIS account(Google)
Check: Courses and Timetable
Submit: Submission of the flight info
Submit: Submission of the flight info
Designated move-in date / 1 Sep.
Designated move-in date / 1 Sep.
Please purchase a flight arriving between 0:00 A.M. 25 August to 9:00 A.M. 1 September.
Please purchase a flight arriving between 0:00 A.M. 25 August to 9:00 A.M. 1 September.
*You cannot move into your apartment or dorm before 1 Sep, so arrange your hotel by yourself if you arrive earlier.
*No pickup service at the airport. Come to Makuharihongo Station by public transport. The “Welcome team” is a group of volunteer students who will take you to your accommodation.
*Be careful of when you will purchase your flight; your COE has not been confirmed to be issued yet. You should not stop over in another country and should fly directly from your country/region, with or without transferring.
*The Japanese Immigration Services Agency does not permit staying in Japan when you are not engaging in an activity as a "student" (e.g. sightseeing), and therefore it can be regarded as illegal if you come to Japan earlier than the designated arrival date.
*Do NOT enter with a short-term visa. The Immigration Law does not allow you to change the short-term visa to a student visa after arrival in Japan.
Move-out date for the accommodations that KUIS provides
Move-out date for the accommodations that KUIS provides
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
If you are planning to leave Japan on Saturday or Sunday after the program ends,
If you are planning to leave Japan on Saturday or Sunday after the program ends,
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
The details about the move-out will be announced in the orientation during the program.
Forms and documents
Forms and documents
Package 1
Package 1
Jun. 2026
Check this document
Check this document
Procedures to enter Japan
Procedures to enter Japan
0629 Updated 01_Pre-arrival Guide 2026 Fall Semester.pdfCheck this document
Check this document
Housing information
Housing information
Make sure to check the documents thoroughly.
If you wish to arrange the apartment yourself, submit the form as well to declare it.
*The details about "Flywire" will be sent with the invoice.
Deadline to submit the application form:
Application Deadline: 11:59 PM (JST), June 26, 2026
※ If you do not submit the Housing Application Form by the deadline, you will be unable to apply for housing arranged by KUIS and will need to arrange your own accommodation.
Result of Housing Allocation / Invoice:
Around Mid-July 2026 (JST)
*Your admission will be screened around mid-July. "Result of Housing Allocation / Invoice" and the admission letter will be sent to those who pass the screening.
Due Date for the housing fees:
31 July,2026 (JST)
For those who wish to arrange accommodation by themselves, upload the agreement below by using the same form above.
For any inquiries, contact us via the form below.
Package 2
Package 2
July 2026
Check this document
Check this document
Sample of the Visa application
Sample of the Visa application
Your COE is sent as a pdf file via email.
You might think the file is just an email and not a certificate, however, it is valid as the COE.
Print out and submit it for the visa application.
*You do not need to do any procedures from the URL on the pdf file.
A sample of the Visa application is attached below.
Make sure to check it when applying for the Visa.
For detailed information, please refer to the "Visa" webpage of the Ministry of Foreign Affairs of Japan.
VISASample.pdfImportant
Important
Setting up KUIS account(Google)
Setting up KUIS account(Google)
Check the document and set your account
Set your account before classes start.
You will see an assignment around the end of the document. Make sure to submit it by the deadline.
※The passwords for all accounts mentioned in the following documents will be informed by email notifications from the Global Engagement and Partnership Division to be sent at a later date.
Email settings_2026F (eng).pdfCheck this document
Check this document
Courses and Timetable
Courses and Timetable
for Fall 2026
for Fall 2026
2026 Fall Course Outlines
2026 Fall Course outline.pdf2026 Fall Timetable (Program 1 Japanese Language and Culture Program)
2026 Fall Timetable (Program 1 BEKKA).pdf2026 Fall Timetable (Program 2 Japanese courses and English-conducted courses for both programs)
2026 Fall Timetable (Program 2 Japanese courses and English-conducted courses for both programs).pdfGoogle Form
Google Form
Submission of the flight info
Submission of the flight info
Submit your flight information via the form below.
Submit the information again when you have any changes on the flight.
Deadline: August 24 (JST)
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