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Contact us from the form below if you have any questions.
Procedures for Entering Japan
Procedures for Entering Japan
Schedule
Schedule
2025
2025
Package 1 Jun.
Package 1 Jun.
Check: Procedures to enter Japan
Check: Procedures to enter Japan
Check: Housing information
Check: Housing information
Check: Due Date for the housing fees
Check: Due Date for the housing fees
Package 2 around Jul.
Package 2 around Jul.
Check: Sample of the Visa application
Package 3 around Aug.
Package 3 around Aug.
Submit: Submission of the flight info
Submit: Submission of the flight info
Submit: KUIS Wi-Fi
Submit: KUIS Wi-Fi
Check: SIM card in JAPAN
Check: SIM card in JAPAN
Check: Orientation Schedule
Check: Courses and Timetable
Check: Courses and Timetable
Check: Setting up KUIS account(Google)
Check: Setting up Moodle for class use
Submit: Residence Card
Submit: Residence Card
Submit: Questionnaire
Submit: Questionnaire
Designated move-in date / 2 Sep.
Designated move-in date / 2 Sep.
Please purchase a flight arriving between 0:00 A.M. 26 August to 9:00 A.M. September 2.
Please purchase a flight arriving between 0:00 A.M. 26 August to 9:00 A.M. September 2.
*You cannot move into your apartment or dorm before 25 Mar, so arrange your hotel by yourself if you arrive earlier.
*No pickup service at the airport. Come to Makuharihongo Station by public transport. The “Welcome team” is a group of volunteer students who will take you to your accommodation.
*Be careful of when you will purchase your flight; your COE has not been confirmed to be issued yet. You should not stop over in another country and should fly directly from your country/region, with or without transferring.
*The Japanese Immigration Services Agency does not permit staying in Japan when you are not engaging in an activity as a "student" (e.g. sightseeing), and therefore it can be regarded as illegal if you come to Japan earlier than the designated arrival date.
*Do NOT enter with a short-term visa. The Immigration Law does not allow you to change the short-term visa to a student visa after arrival in Japan.
Move-out date for the accommodations that KUIS provides
Move-out date for the accommodations that KUIS provides
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
Those who will stay in the dormitory or apartment cannot move out on Saturdays and Sundays.
If you are planning to leave Japan on Saturday or Sunday after the program ends,
If you are planning to leave Japan on Saturday or Sunday after the program ends,
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
1) Move out on a weekday and stay at a hotel until the flight or 2) Book a flight other than weekends and move out on a weekday
The details about the move-out will be announced in the orientation during the program.
Forms and documents
Forms and documents
Package 1
Package 1
Jun. 2025
Check this document
Check this document
Procedures to enter Japan
Procedures to enter Japan
Pre-arrival Guide 2025 Fall Semester.pdfCheck this document
Check this document
Housing information
Housing information
Make sure to check the documents thoroughly.
If you wish to arrange the apartment yourself, submit the form as well to declare it.
*The details about "Flywire" will be sent with the invoice.
Deadline to submit the application form:
30 June, 2025 (JST)
Result of Housing Allocation / Invoice:
Around Mid-July 2025 (JST)
*Your admission will be screened around mid-July. "Result of Housing Allocation / Invoice" and the admission letter will be sent to those who pass the screening.
Due Date for the housing fees:
31 July, 2025 (JST)
Notes:
The office will be closed from 2 to 17 August (JST), and KUIS will not be able to respond to inquiries during this period.
For those who wish to arrange accommodation by themselves, upload the agreement below by using the same form above.
For any inquiries, contact us via the form below.
Package 2
Package 2
Jul. 2025
Check this document
Check this document
Sample of the Visa application
Sample of the Visa application
Your COE will be sent as a pdf file via email.
You might think the file is just an email and not a certificate, however, it is valid as the COE.
Print out and submit it for the visa application.
*You do not need to do any procedures from the URL on the pdf file.
A sample of the Visa application is attached below.
Make sure to check it when applying for the Visa
VISASample.pdfPackage 3
Package 3
Aug. 2025
Check this document
Check this document
Orientation Schedule
Orientation Schedule
Orientation Schedule for Fall 2025.pdfGoogle Form
Google Form
Application to KUIS Network/Wi-Fi
Application to KUIS Network/Wi-Fi
In order to connect to the KUIS network/Wi-Fi on campus, you need to submit a form.
・Application for using KUIS network/wi-fi
Google Form
Google Form
Submission of the flight info
Submission of the flight info
Submit your flight information via the form below.
Submit the information again when you have any changes on the flight.
Deadline: August 22 (JST)
Check this document
Check this document
Permission to engage in activities other than permitted under the status of residence
Permission to engage in activities other than permitted under the status of residence
（if you wish to get a part-time job in Japan）
A Student Visa gives you a status of residence that does not allow you to work. If you wish to work part-time in order to supplement your expenses, you need to apply for a “Permission to engage in activities other than permitted under the status of residence”.
If you work without the permission, or if you do not follow the regulations, you will be fined or, in some cases, you will be deported. Students with the permission may work for up to 28 hours per week. During long holidays, you may work a maximum of 8 hours a day.
Application for the permission can usually be done at the immigration section of the arrival airport. The application form will be sent along with your COE. You can also apply for it at the regional immigration offices after entering Japan.
When selecting a part-time job, you should make sure the work does not affect your studies. For example, working until late at night might affect your performance the following day.
For details: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/09.html
Use this form when applying： Designated format
Important
Important
Video Guidance
Video Guidance
Be sure to watch each video that covers the rules, things to remember, and things to do in Japan before you arrive.
You can access the video clips through the URL below.
Please submit the "Video Guidance Check Test" below after you watch them.
Deadline：August 22, 2025（JST）
Important
Important
Submit your residence card
Submit your residence card
When entering Japan with a student visa, you will get a residence card at the airport.
Submit your residence card as soon as you get it.
Important
Important
Setting up KUIS account(Google)
Setting up KUIS account(Google)
Setting up Moodle for class use
Setting up Moodle for class use
Check the document and set your account
Set your account before classes start.
You will see an assignment around the end of the document. Make sure to submit it by the deadline.
※The passwords for all accounts mentioned in the following documents will be provided gradually after August 18. We kindly ask for your patience.
Email&Moodle_2025F (eng).pdfCheck this document
Check this document
Courses and Timetable
Courses and Timetable
for Fall 2025
for Fall 2025
2025 Fall Course Outlines
2025 Fall_Course outlines.pdf2025 Fall Timetable (Program 1 BEKKA)
2025 Fall Timetable (Program 1 BEKKA).pdf2025 Fall Timetable (Program 2 Japanese courses and English-conducted courses for all)
2025 Fall Timetable (Program 2 Japanese courses and English-conducted courses for all).pdfCheck this document
Check this document
SIM card in JAPAN
SIM card in JAPAN
【About the contract for SIM】
KUIS introduces below the two types of packages that the SIM is available in Jpan.
You can choose your favorite and make the contract by yourself in the orientation.
*Make sure to check whether your smartphone is designed only for eSIM.
【In case you make the self-arrangement for SIM】
We do not allow students to get a data-only SIM card with a phone number starting with 050 because you cannot call the police or ambulance in Japan.
Make sure to get the phone number with 070/080/090.
【Application *Submit it even if you arrange a sim by yourself】
We are collecting the preferences for SIM services.
For those who are planning to apply for a SIM service that KUIS provides, apply along with the details in the email that is sent after submitting the form below.
Submit the form below as well if you are planning to arrange it by yourself
1． Campus SIM （SIM card, eSIM）
You can get the internet with some procedures as soon as when you arrive in Japan if you apply for the eSIM and payment with credit card.
Ask it to the company below after the application
Payment options: Cash, Credit card, etc.
Campus SIM 掲載用 En.pdf2．Rakuten （eSIM only）
To get this internet, it is necessary to complete the paperwork at the city hall first.
Therefore, you will get it around September 5 even at the earliest
Payment options: Credit card only
【楽天モバイル】掲載用 En.pdf
Tips！ Student community in purpose of international exchange
KUIS Global Ammbassador / KGA
KUIS Global Ambassadors is a student organization in purpose of international exchange established in 2020.
KGA initiates, plans, and manages international exchange activities such as exchange meetings, on-campus events, and information dissemination on a voluntary and proactive basis.
We encourage you to participate in the events planned by KGA once you start your study at KUIS.
Tips！ Japanese language partner
Kaede mate
The "Kaede Mate" program is an activity in which international students and Japanese students are paired throughout the semester to improve the international students' oral Japanese language skills. Paired international students and Japanese students meet once a week for an hour to chat in Japanese. Students in their 1st semester of their excange are required to participate in this program.
Tips！ Japanese volunteer team supporting you
Welcome team
Welcome Team, a group of KUIS student volunteers, will support you to settle down in Japan (free of charge). They will provide a guide you to your housing, a room guide, support during orientation, and a guide of the route to get to the school.
You can ask about the life in Japan, school life, your concerns etc.
Contact us from the form below if you have any questions.
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