Pain:  We are an organization with a long and proud history of editorial and brand independence. Unfortunately this has led over time to entrenched systems and ways of working which are almost completely incompatible.  We don’t have the budget or resources for a complete overhaul but we are in dire need of a way to share information and content between departments without losing control over where it originated, how and where everything has been used, GDPR & legal rights, auditability, etc.  We are not currently planning for any major changes to our IT infrastructure so the solution must be very secure, easy to use and manage, and robust enough for us to confidently incorporate it into our core workflows for quite some time to come.

Pill:  Openstore

Description: To meet this need without disrupting either ongoing operations or their existing legacy systems, the decision was taken to migrate each department’s legacy data stores into a single Openstore installation.  Not only was the migration process seamless for their existing systems, but it was also invisible to end users and has the additional benefit of simplifying a number of the organization’s data security and disaster recovery needs.

Proof:  By migrating data from each department’s legacy data silos into Iceman Media’s Openstore each of our departments now have the ability to share information and content easily, securely and with a significantly reduced risk of accidental rights violations.

Keywords: Openstore, Departments, Content sharing

• Three different offices/media producers share one Openstore

• All three have own parts in Openstore for their users which only they can se

• Users with permissions to share content can share objects to other departments