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Module 1: Basic pCard Information
Module 1: Basic pCard Information
In this module, participants will gain a deeper understanding of purchasing cards (pCards).
IMPORTANT NOTE: In late 2021, the statewide pCard service provider transitioned from First Hawaiian Bank (FHB) to Bank of America (BOA), which resulted in a change in cardholder management systems from FHB's CentreSuite to the BofA "Works" system.
The procurement policies and cardholder responsibilities covered in the original modules remain unchanged. However, the FHB CentreSuite system-related portions and references are now outdated. Modules with relevant portions are noted or have been replaced with links to updated information
Please visit the NEW pCard website for:
BOA Works system guidance and new MANDATORY monthly reconciliation and sign-off processes
New cardholder (& proxy) requests and current MANDATORY requirements
Existing cardholder(& proxy) changes (cancel, revoke, or update account information, e.g., status or proxy)
Module 1:
Module 1:
The pCard introductory information remains valid (up to 4:38), with the following exceptions:
The pCard introductory information remains valid (up to 4:38), with the following exceptions:
(1:45 to 3:24 & 4:39-end)) pCards are issued by Bank of America as of Nov 2021; CentreSuite and FHB pCard Agreement portions are obsolete; visit the NEW pCard website for updated system guidance and how to request a new pCard.
(3:25) pCard efficiencies remain valid
The objectives of this learning module include:
The objectives of this learning module include:
Know who owns the pCard
Understand why the DOE has pCards
Review the billing cycle for pCards
Understand the reasons that using a pCard can be more efficient than purchase orders
Important Forms Discussed in this Module:
Important Forms Discussed in this Module:
NOTE: NEW P-Card Request Form (Google Form). The First Hawaiian Bank pCard Cardholder Agreement is no longer in use
NOTE: The Centre Suite portions are obsolete. Please visit the NEW pCard website for Bank of America "Works" system guidance.
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