Fiscal
Module 8: Financial Management System (FMS) and Fixed Assets
In this module, participants will gain a deeper understanding of the Financial Management System (FMS) and Fixed Assets. Because of the large amount of content on this topic, this module is broken down into important features of FMS.
FMS is an acronym for Financial Management System. It has been used since July 1, 1991. It is the Department of Education’s computerized mainframe accounting system for appropriated programs.
FMS is an acronym for Financial Management System. The original, "Legacy" FMS was used from July 1, 1991 to June 30, 2021. It was the Department of Education’s computerized mainframe accounting system for appropriated programs. On July 1, 2021, legacy FMS was replaced by the new Aukahi FMS system, which was developed using Oracle Financials Cloud system.
FMS is used by schools, complex area, and state offices to process:
Cash Receipts and Deposits
Purchase Orders
Payments, which include PO payments, Direct Payments & Revenue Refunds
Fixed Asset Inventory
AFMS inquiries, online reports, and monthly reports are used to track processing status, transaction details, and account balances.
AFMS receives data daily from Budget System (when Expenditure Plans are interfaced) and from the DAGS Payroll System, when payroll charges for all salaried and hourly employees are loaded twice a month (shortly after each pay date).
IMPORTANT: Due to the change from legacy FMS to Aukahi FMS (AFMS) in July 2021, please note the following:
Some of the original modules or portions of the modules related to old system are obsolete. These modules now link to new/current guidance, and/or indicate portions that are outdated.
The remaining policy-based Fiscal Course modules or portions of the module are still relevant, but may refer to the old system's terminology. A crosswalk/glossary of FMS to AFMS terminology changes is available here.
Most "FMS" forms have been changed to "AFMS" forms. All new/current AFMS guidance, forms, charts, and other resources are available on the new AFMS website at afms.k12.hi.us.
The quiz in PDE3 and folder labels may no longer align.
Over the next few weeks (April – May 2022), makeshift updates will be performed on several outdated courses as a first step, with development of more cohesive placeholder guidance as the second step, and a re-visioned next generation of SASA Resources as the third step.
