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Module 1: Receipting Cash
Module 1: Receipting Cash
In this module, participants will gain a deeper understanding of the process and procedures of receipting cash.
IMPORTANT: Due to the change from legacy FMS to Aukahi FMS (AFMS) in July 2021, please note the following:
Some of the original modules or portions of the modules related to old system are obsolete. These modules now link to new/current guidance, and/or indicate portions that are outdated.
The remaining policy-based modules or portions of the module are still relevant, but may refer to the old system's terminology. A crosswalk/glossary of FMS to AFMS terminology changes is available here.
Most "FMS" forms have been changed to "AFMS" forms. All new/current AFMS guidance, forms, charts, and other resources are available on the new AFMS website at afms.k12.hi.us.
The quiz is no longer available and folder labels may no longer align.
The objectives of this learning module include:
The objectives of this learning module include:
Review the Role of the SASA and Role of the Secretary regarding cash receipts
Understand policies for handling cash
Know the guidelines for receiving checks
Understand the reasons for collections for Appropriated funds
Understand the differences in processing Appropriated versus Student Activity Funds
Know when to issue a receipt, what form to use, how to complete the receipt form, and how to distribute copies
Review the reasons a school might bill for student obligations
Know how to distinguish if a collection for athletics should be deposited in the Student Activity Fund checking account, or in the appropriated fund Central Checking Account
Review internal control measures related to cash receipts
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