Reducing the Plan B File Size

If your Word file is too large, try these tips:

- Avoid pasting images directly into Word. This creates images low in quality and large in size. Instead, open an image-editing tool and save the files as a GIF or JPG. Then import the graphic files (Go to Insert -> Picture -> From File OR Insert -> Object)

Compress pictures by discarding extra information such as cropped areas from the file, reduce image resolution, and where possible, make the graphics file format more efficient. Go to the Microsoft website for more information: https://support.office.com/en-us/article/reduce-the-file-size-of-a-picture-in-microsoft-office-8db7211c-d958-457c-babd-194109eb9535
Embed only the TrueType font styles used in your document by selecting the Embed characters in use only option. This option embeds only the font styles used in your document.
Delete one or more versions of a document. To check whether a document contains other versions, click Versions on the File menu. If other versions exist, you may be able to reduce the file size by deleting the oldest versions.
Convert embedded objects into graphics. If you don't need to update an embedded object contained in a document, you may be able to reduce the file size of that document by converting the embedded object to a graphic. After converting the object, you can edit it just as you would edit any other Word graphic. After an embedded object is converted to a graphic, it can't be changed back to an embedded object

If your PDF file is too large, try these tips:

Print the PDF document to a PDF File by going to File -> Print then selecting Adobe PDF as a printer, and then clicking Print.
See these tutorials on the Acrobat Users website:
- - How to reduce PDF file size using Acrobat 9: http://acrobatusers.com/tutorials/reducing-file-size.
  - How to compress a PDF file: http://acrobatusers.com/tutorials/how-to-compress-a-pdf-file.

- Search Acrobat Help for other alternatives: https://helpx.adobe.com/acrobat.html.

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