PowerSchool Slides can be found in the BOY Meeting Slides

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PowerSchool Coding

Fields to Code for Returning Students

• English Proficiency Level has been uploaded (verify coding is correct)

• Program Service Delivery Model(s) (PDSMs) (clerk will have to uncheck old ones and enter new ones)

  • • • See BOY Meeting for Descriptions of each PDSM

• 30 Day Parent Notification has been mass uploaded for students with an English Proficiency Level

• Code First Record of ESOL Services ( have until May)

• Waiver Check Box if applicable

Fields to code for New Students

• Home Language Survey Language Fields are completed by the Clerk during enrollment

• English Proficiency Level (must be given to the clerk)

• ELP Assessment Fields for Accountability

• Birth Country (only for students born outside of the US)

• US School Entry Date (only for students born outside of the US)

• Program Service Delivery Model(s) (PDSMs)

  • • See BOY Meeting for Descriptions of each PDSM

• 30 Day Parent Notification (for students whose English Proficiency Level is entered after the 30th Day, the date of Parent Notification must be given to the clerk)

• Code First Record of ESOL Services ( have until May)

• Waiver Check Box if applicable

Resources

21-22 Coding Matrix

(High Importance)Reminder for New Virtual Students that are Screened or Transfer to your School with Current ELP Scores

After the student enrolls:

Either

Obtain English Proficiency Scores

Or

Screen Student

Then fill out the following form.

https://forms.gle/3XFjb5ScAMma4bZ69 

Language Fields in PowerSchool

• Reminder:  Make sure that the Language Fields match the Home Language exactly.  It is an allowable error in powerschool if the Language First Aquired is English.

• If the Home Language Survey has English/Spanish or French/English, always pick the non-English language for the PowerSchool Field.

PowerSchool Coding for all English Learners is completed at the homebased school.  Please be on the look out for Service Models  from Virtual teachers.  Once the virtual teacher sends the Service Model code for the student, please communicate the codes to your School Clerk.

Reminders from the November General Meeting

It is critical to have all English proficiency levels properly coded in PowerSchool by November 24th.  Precode for ACCESS for ELLs will occur at that time.

Date of Parent Notification

Date of Parent Notification was uploaded to PowerSchool from Enrich for any student that had a Parent Notification Letter by November 2nd.

Please give your school clerk the Parent Notification Date if student information is entered in PowerSchool after November 2nd.

Google Form for Recording Attempts to Screen 

Don’t forget to document your attempts to contact families to schedule students for English Proficiency Screening.  If you have a student for whom you have contacted the family twice and your administrator has attempted to contact and schedule the student as well, please use the following google form to document your attempts.  After filling out the google form, please code the student AW until further notice.

https://forms.gle/4ncYKw2NqTFoNotaA 

Reminder from Newsletter

Power School Updates Are In!!!

The updated Power School changes as explained in our October General Session have been updated!  Our mass upload spreadsheet was entered last night and all changes appeared this morning (October 23, 2020).  So ALL of your blanks are now AWs (Awaiting Screener).  For now on, we will refer to blanks as AW.  When your Power School clerk receives new enrolling students and on the Home Language Survey (HLS) there is a language listed other than English in the first 3 questions, they will now enter AW.  THERE IS NO LONGER AN OPTION TO LEAVE IT BLANK!  That will produce an error for them  when reporting.  

Please run a non9 report in GCSource and check all your students and their codes.  We have mass uploaded all codes that correlate and changed.  You only need to spot check the students that did not have a matching code. (For example, 8s that did not have a Former or Never chosen and only an 8 previously, CM, W, 6P, 7P, X - as these codes no longer exist).  ALL code changes were mass uploaded and you do not have to hand enter any codes (YEAH) just the few exceptions! 

PLEASE talk with your clerk about the updates and re-enforce the AW!  If the Clerk did not enter 9 for the students with ALL English on the Home Language Survey (HLS), then they are all now coded as AWs.  So you need to check all AWs.  The Power School Office won't be sharing information concerning this until their newsletter.  They will not be aware of this yet.  They know updates are coming, but they do not know about our process from leaving a blank to now entering an AW code.  

Reminder from the Newsletter

We cannot have any blanks in the Power School field for English Proficiency.  The students' language proficiency code must be correct and entered.  Make sure you share the proficiency codes with your Power School clerks for all BLANKS.  If you already shared with your Power School Clerks, check with them to be sure they were all entered.  Bring them "banana bread" (favorite treat) to support them and keep them happy ;) Remember the proficiency fields determine FUNDING and ESOL FTEs (number of teachers).  We had over 910 blanks in my pull September 28th!!!! The drop dead date for funding is the 45th day.  That is OCTOBER 27th!  NOTE:  In your English Proficiency field you should NOT have ANY of the following codes:  CM, W, 6P, 7P, or BLANKS

How do I know if I have any blanks?  Run a non 9 in GCSource or ask your Power School clerk to run a non 9 report.  The directions on how to run a non 9 yourself in GCSource is below.  The non 9 report in GCSource includes LOTS of important EL info. in one report.  Always good to run it often and compare with your clerk. 

Video:  How to Access GCSource  We cannot have any blanks in the Power School field for English Proficiency.  The students' language proficiency code must be correct and entered.  Make sure you share the proficiency codes with your Power School clerks for all BLANKS.  If you already shared with your Power School Clerks, check with them to be sure they were all entered.  Bring them "banana bread" (favorite treat) to support them and keep them happy ;) Remember the proficiency fields determine FUNDING and ESOL FTEs (number of teachers).  We had over 910 blanks in my pull September 28th!!!! The drop dead date for funding is the 45th day.  That is OCTOBER 27th!  NOTE:  In your English Proficiency field you should NOT have ANY of the following codes:  CM, W, 6P, 7P, or BLANKS

How do I know if I have any blanks?  Run a non 9 in GCSource or ask your Power School clerk to run a non 9 report.  The directions on how to run a non 9 yourself in GCSource is below.  The non 9 report in GCSource includes LOTS of important EL info. in one report.  Always good to run it often and compare with your clerk. 

Video:  How to Access GCSource 

PowerSchool Fields to be Completed at this Time

Remember at this time we are not completing some PowerSchool Fields due to updates in the near future.  Please focus on the following fields below. Fields with an asterik are typically filled in by the clerk during enrollment, but you will need to double check that they are complete.

New Students/Transfer Students

English Language Proficiency

*Birth Country (if born outside the US)

*US School Entry Date (if born outside the US)

SLIFE Checkbox if applicable (see checklist)

ELD Assessment Fields (formerly called LEP Accountability Fields)

*Home Language

*Primary Language

*First Language Spoken

Returning Students

English Language Proficiency-(this was uploaded for students with an ACCESS for ELLs Score Report in GCSD-double check it is correct in PowerSchool)

PowerSchool Coding for 1st semester 1st Graders English Language Proficiency Field 

(K W-APT Scores for all 4 domains)

WIDA Screener

PowerSchool Coding with ACCESS for ELLs Scores

For students that do not meet the SC exiting criteria, the student's English Langauge Proficiency will be coded as the overall composite score as identified by the assessment.

For students that do meet SC exiting criteria, the student's  English Langauge Proficiency  code will be P1 for the first year of monitoring.

PowerSchool Coding with Alternate ACCESS for ELLs Scores

For students that do not meet the SC exiting criteria, the student's English Langauge Proficiency will be coded as the overall composite score as identified by the assessment.

For students that do meet SC exiting criteria, the student's  English Langauge Proficiency code will be P1 for the first year of monitoring.

Need help getting started on your first day....

Here is a short screencast that highlights some to do's for your first day in the building........

https://drive.google.com/file/d/1RnTsPFQCAfTc98DNgJVRX97YlcznglnI/view 

If  you have additional tips that we can share with everyone, please email Kerry Culpepper.

Refusal to Bring Student for F2F Screening

If you have parents refusing to bring their student to school for screening, please keep a list of these students for your records.  We will be gathering this information from you at a later date.  Ms. Franca is currently awaiting protocol from the State in regards to this matter.

PowerSchool Coding

Remember as discussed in the Opening Meeting.  Powerschool Updates will be occuring in the near future so please only update the following fields for now.

•  make sure that returning students have the correct English Proficiency level in PowerSchool  (this should have uploaded)

• enter English Proficiency levels for new students from Screener scores or ACCESS for ELLs scores

• make sure that the correct 1st language spoken, home language, and primary language are coded in PowerSchool

• if a student was born outside of the US please ensure that a Birth Country and US School Entry date has been coded in PowerSchool