Casual Clubs (Simple lunchtime clubs) are not through Madame Chabot/ASB. Club Advisors are staff members who volunteer. advertise the meeting dates & locations in the video bulletin. Club Members may advertise during lunch and/or by making posters (with staff advisor approval and sent to Ms. Parke making her full editor of the slide or mp4 video commercial). Additionally, there is a large green bulletin board at the end of the quad where casual clubs may post fliers. Blue tape is the only tape clubs may use for hanging fliers around campus. They must remove their fliers as soon as the event is over.
Once a student has found a committed staff member to host their club, the advisor should submit the information to the office secretary so she can link it to the Hopkins website. No money may pass through casual clubs. Items may be donated, but money is not to be collected. If a student would like to start the process of becoming an ASB club, that is another process that takes weeks, if not months of preparation. The staff member who agrees to host the club advises the student who is proposing to write a proposal proving the need and benefit of this club and that there is no competing club in the nearby area. Students collect signatures and attend ASB general meetings to present their needs. After discussion, the ASB council will vote. The volunteer staff member must be present for any activity that is related to fundraising and attend all ASB meetings with minutes and plans.
The majority of clubs at Hopkins are casual/simple clubs that meet at lunch and do not participate in ASB meetings nor use an ASB account. A club can only pass money through an ASB account if that club has officially written a constitution and proposed a need at the school/ in the community. Furthermore, any funds passed through ASB must be used solely on our Hopkins students. We can not use ASB club money for donations to other charitable organizations, for example. We can, however, collect items for other organizations.
In a simple club, students meet in an adviser's room, but no monetary funds pass through ASB. The other option (an ASB Club) needs to first be approved by the volunteer staff adviser who would agree to no longer be a "simple club", but rather an "ASB Club". The club adviser would need to be present for all fundraising activities and help form the constitution which includes signature gathering for their petition and attending ASB meetings for proposals.
To have a fundraising account for an ASB club the adviser and club members need a 1-year plan for the club which shows a need for an account for fundraising (Show that no other local groups are already doing this sort of fundraising for the same community need). You will then present this to our ASB officers, who will review it and decide if it will continue to a general meeting vote. In some cases, you also need a percentage of the student body to sign a petition to support the creation of the ASB club. If the ASB general meeting votes in favor, the administration is next to review and decide. Once you get to this point, the club should be advertised, all students invited, then those who commit will draft a constitution for their club and decide on a board at the first meeting.
Hopkins' Casual / Simple (non-ASB) Clubs are listed on the Hopkins website.