Club Advisors advertise the meeting dates & locations in the video bulletin. Club Members may advertise during lunch and/or by making posters (with staff advisor approval).

Once a student has found a committed staff member to host their club, the advisor should submit the information to Ms. Ruella so she can link it to the Hopkins website. If money is to pass through the club to an ASB account it is another process that takes weeks of preparation. The staff member who agrees to host the club advises the student who is proposing to write a proposal proving the need and benefit of this club. Students collect signatures, then attend ASB general meetings to present the need. After discussion, the ASB council will vote. The volunteer staff member must be present for any activity that is related to fundraising. The majority of clubs at Hopkins are casual/simple clubs that meet at lunch and do not participate in ASB meetings nor use an ASB account. A club can only pass money through an ASB account if that club has officially written a constitution and proposed a need at the school. Furthermore, any funds passed through ASB must be used solely on our Hopkins students. We can not use ASB club money for donations to other charitable organizations, for example.

In a simple club, students meet in an adviser's room, but no monetary funds pass through ASB. The other option (an ASB Club) needs to first be approved by the volunteer staff adviser who would agree to no longer be a "simple club", but rather an "ASB Club". The club adviser would need to be present for all fundraising activities and help form the constitution which includes signature gathering for their petition and attending ASB meetings for proposals.

To have a fundraising account for an ASB club the adviser and club members need a 1-year plan for the club which shows a need for an account for fundraising (Show that no other local groups are already doing this sort of fundraising for the same community need). You will then present this to our ASB officers, who will review it and decide if it will continue to a general meeting vote. In some cases, you also need a percentage of the student body to sign a petition to support the creation of the ASB club. If the ASB general meeting votes in favor, the administration is next to review and decide. Once you get to this point, the club should be advertised, all students invited, then those who commit will draft a constitution for their club and decide on a board at the first meeting.

Hopkins' Casual / Simple  (non-ASB) Clubs are listed on the Hopkins website.