Officer Expectations

Officers are expected to complete the Incident Module in SOMA which must include:

• All involved persons

• Vehicles and Property entries (Master Indices)

• Applicable criminal violations and other sections under the Incident module such as Use of Force, etc.

• Complete narratives and supplementals

• Images NOT related to Parking Summons or Non-Criminal Traffic Crashes

Once completed, ALL paperwork must be:

1.  Submitted to a supervisor for review and intials

2. Placed in the Records folder for entry and scanning into the appropriate modules by Records personnel

Please ensure all steps are followed to maintain consistency. compliance, and efficient processing.

Records Expectations

Records Technician is responsible for the folllowing:

• Scanning and Attach Documents provided from the Records Folder.

• Enterin the corresponding data into the appropriate modules (e.g., Multiform, Citations, Parking Summons, etc.)

• Ensuring each module is properly linked to the associated Incident to facilitate efficient retrieval

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to upload and attach all relevant photos to the appropriate module, with the exception of Parking Summons and Non-Criminal Traffic Crashes.

For these exceptions, photos should be uploaded to the designated drive, where Records personnel will attach them to the corresponding module.

Records Expectations

Records will upload any Parking Summons and Non-Criminal Traffic Crashes from the drive.

If they are not in the drive, they will NOT be uploaded.

Officer Expectations

Officers are expected to complete the Incident Module in SOMA which must include:

• All involved persons

• Vehicles and Property entries (Master Indices)

• Applicable criminal violations

• Complete narratives

• Specific Attachments (below), including images not related to Parking Summons or Non-Criminal Traffic Crashes

***NOTE: Officers MUST scan the Stolen Vehicle Affidavit and Witness Statements into SOMA. This MUST done immediately so AOCC can enter the vehicle into FCIC/NCIC. The officers are NOT to be running these items over to the AOCC. ***

Once completed, ALL paperwork must be:

1.  Submitted to a supervisor for review and intials

2. Placed in the Records folder for entry and scanning into the appropriate modules by Records personnel

Please ensure all steps are followed to maintain consistency. compliance, and efficient processing.

Records Expectations

Records Technician is responsible for the folllowing:

• Attaching any other documents with the exception of the Stolen Vehicle Affidavit and Witness Statements

• Enterin the corresponding data into the appropriate modules (e.g., Multiform, Citations, Parking Summons, etc.)

• Ensuring each module is properly linked to the associated Incident to facilitate efficient retrieval

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to complete the Incident Module in SOMA which must include:

• All involved persons

• Vehicles and Property entries (Master Indices)

• Applicable criminal violations

• Complete narratives

• Images not related to Parking Summons or Non-Criminal Traffic Crashes

In addition, officers are responsible for accurately completing the APD Multiform and Traffic-Related Paperwork not submitted through TraCS and any other required documentation.

Once completed, ALL paperwork must be:

1.  Submitted to a supervisor for review and intials

2. Placed in the Records folder for entry and scanning into the appropriate modules by Records personnel

Please ensure all steps are followed to maintain consistency. compliance, and efficient processing.

Records Expectations

Records Technician is responsible for the folllowing:

• Scanning the APD Multiform and Traffic-Related Paperwork not submitted through TraCS

• Attaching any documents and entering the corresponding data into the appropriate modules (e.g., Multiform, Citations, Parking Summons, etc.)

• Ensuring each module is properly linked to the associated Incident to facilitate efficient retrieval

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to complete the Incident Module in SOMA which must include:

• All involved persons

• Vehicles and Property entries (Master Indices)

• Applicable criminal violations

• Complete narratives

• Images not related to Parking Summons or Non-Criminal Traffic Crashes

In addition, officers are responsible for accurately completing the Criminal-Related Traffic Paperwork and any other required documentation.

Once completed, ALL paperwork must be:

1.  Submitted to a supervisor for review and intials

2. A copy of the narrative MUST be attached with the Citation, use the "Print Narrative" option in SOMA.

3. Placed in the Records folder for entry into the appropriate modules by Records personnel

Please ensure all steps are followed to maintain consistency. compliance, and efficient processing.

Records Expectations

Records Technician is responsible for the folllowing:

• Scanning the any Criminal-Related Traffic Paperwork submitted into the Records folder

• Attaching any documents and entering the corresponding data into the appropriate module

• Ensuring each module is properly linked to the associated Incident to facilitate efficient retrieval

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to complete and submit the crash in TraCS in a timely manner and ensure a Drivers Exchange was provided to the appropriate parties. Any Non-Criminal Traffic Crash photos will be uploaded into the drive for Records to attach in the RMS (SOMA).

NOTE: All crash records will be available a minimum of 10 days on the Florida Crash Portal once approved. All records requests will be forwarded to LCPA records not PD records. 

Records Expectations

Records Technician is responsible for the folllowing:

• Attaching any documents and entering the corresponding data into the appropriate module

• Upload any Non-Criminal Traffic Crash photos into the module

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to complete and submit the UBS into the Records folder for submission into the RMS (SOMA). Complete any additional Supplementals or updated Narrative in the RMS if applicable.

Records Expectations

Records Technician is responsible for the folllowing:

• Attaching any documents and entering the corresponding data into the Incident module

• Attach any corresponding data in the Arrest Module (No attachments)

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to create an incident report and complete a narrative for all seized tags regardless if it is a criminal violation or not. Attach a copy of the Narrative ONLY to to be submitted with the seized tag in the Records folder.

Records Expectations

Records Technician is responsible for the folllowing:

• Sending the tag back to the state in a sealed envelope with a copy of the narrative.

Any paperwork that is incomplete and improperly filled out will be returned to the supervisor for correction and resubmission. 

Officer Expectations

Officers are expected to shred any state Drivers License or Identification Cards that are seized or found after all attempts to find the owner are exhausted.

Records Expectations

Records Technician will not handle seized or found drivers licenses or identification cards. They will be returned to the superivisor to address.