PUNCHES

Do not change "IN" or "OUT" punches if an employee accidentally punches in or out early. HR has advised that altering these punches is unacceptable unless it is EARLY OUT or they forgot to. If someone punches out too early then they need to use PTO, if they punch out too late, then they are owed overtime with an explanation on why they punched out late. HR stated it is manipulating the system and not acceptable.  

PTO

All PTO must be placed on the PTO calendar. For unscheduled PTO, the supervisor must add a line to the employee's timecard and label it as "unscheduled." Employees should not submit requests after the fact.

COMMENTS

Please ensure that notes or comments are added for all overtime (OT), unscheduled PTO, and training (FTO, HDS, etc.) entries.

SCHEDULES

Update timecard schedules to reflect actual hours worked. For example, if an employee works 1000–2000 instead of their normal 0600–1800, the schedule must be adjusted. Failure to do so causes hours to code as OT 1.0, which prevents officers from being registered at special risk and affects FRS.

HOLIDAYS (Early Out)

 The employee should clock out when they are leaving for their shift, the time manager then adjusts the punch to the scheduled time out with a note indicating "2 Hour Early Release for Happy Holidays." 

TRANSFERS

Do not transfer hours. If hours do not align correctly, please investigate the cause rather than moving them. Questions or issues, contact a Time Manager.

DETAILS/OT

Personnel are still required to punch in and out for Details and OT. Detail form must be completed and signed by supervisor. 

COMP TIME

Supervisors must check an employee's comp bank before approving comp time off to ensure they have a sufficient balance. This prevents the need for historical adjustments. If you do not have access to comp banks, please let a Coordinator know. 

PAY PERIOD SUMMARY

All supervisors should review the pay period summary to verify that all hours are accurate. If you do not know how to view it, please let a Coordinator know.