Google Drive

The gmail account comes with unlimited (yes, unlimited!) storage. To access, click on the square of little squares on the right top, that gives you access to all your apps. Please see the images below. The coloured triangle is the symbol for Drive.

Drive

For more detailed instructions on the drive, please go to the learning centre of Google here.

In the Drive you have your own area and Team Drives. It is possible to create more team drives, so please contact d.correia@europaschool.uk if you need one. At the moment there is a shared drive called "Secondary Pupils" where all Secondary Pupils can share documents. This is of course monitored by members of the admin staff.

In your own area (My Drive) you can upload documents or create folders or new documents by right-clicking and selecting the option you want. You can share any document with others in the domain. You can also share with people outside of the domain, but be aware that the document is then accessible to anyone with the link. When you right-click you see all the options. Some of these are also available on top after you have selected a document, see image below. From left to right: Get shareable link (that you can e-mail to people), share (with certain people), preview, remove, more actions. On the right, Grid view, view details and settings.

Make sure to go in the settings (radar) and turn on "offline" if you are not sure of the reliability of your internet connection.

Documents

You can use "Docs" to create the equivalent of Word documents, Excel spreadsheets, Slides, Forms and even websites like this one. Rightclick in Drive to create a new document, put in a title. It saves automatically, which is why there is no save button. You can access these documents from anywhere with an internet connection, as it is stored in "the Cloud".

You can upload any other type of document and open them with "sheets, Docs or another google application. This will create a second version of the document, both stored at the same location in your drive. There may be some lay-out issues. If you have created a document you wish to use in class, without the need for modifications, save it as a pdf document (File - Save as, or File - Export to PDF, or File - print to PDF printer), and upload that to minimise these.

Sharing

It is possible for several people to work on a document AT THE SAME TIME. This way, you have no more need to send each other attachments. Simply rightclick on a document to share with a person.

If you need the input of a large number of people on the contents of something, for example, you want to know who is coming to an event, you can create a survey with "Forms".

More detailed instructions on how to use Docs can be found here.

NB: It is important to note that the use of this e-mail address and everything done in the gmail domain is for educational purposes. Everything is logged, and the management or system administrator have access to everything in the domain, including e-mail conversations and chats.