Embedded Files
ASB Treasurer 25-26 : Kenny Nguyen
What Are RPOs?
RPO stands for Request Purchase Order and they are needed for approval for purchasing items for your club.
Submitted RPOs MUST Include:
Club Minutes
Quote needed with Order for PO
W-9 for new vendors (1 per school year)
Contents may vary based on type of RPO
RPOs MUST be:
Submitted 3 weeks prior to when funds are needed.
Admin approved with PO #, then money can be spent.
IMPORTANT:
Club funds may ONLY be spent on Club (students) ordeals (gift cards, gifts for staff, may NOT be bought using Club funds)
Clubs may NOT sell food during lunch (Food Trucks, Fundraisers etc)
Clubs may NOT have RAFFLES.
If your RPO is marked orange, you are missing something.
Please read the notes on the Tracker and add / amend those items to the originally submitted folder.
You MUST email asbtreasurerevhs@gmail.com once changes are made so your RPO can be reprocessed. ASB Treasurer will not make any changes without an email, it is your responsibility to notify them.
- No money can be spent without your PO number.
- Obtain your PO number through ASB.
- Include: Minutes & Quote (for order with PO)
- In ALL required documents, be clear and consistent with WHO needs to be paid.
RPO Folders
RPO Folders
- All RPOs should have a separate subfolder within your club folder.
Contents of RPO Folders may vary depending on the type of RPO.
Shared Folder - named for vendor or item.
Check Order with PO, PO for Reimbursement, Transfer of Funds (linked) pages for more info.
Folder must be shared so that ANYONE WITH THE LINK can view!
Must be signed by Club Advisor, Club Secretary, and Club Treasurer.
W-9 (for new vendors - 1 per school year)
Contents of RPO Folders may vary.
A single folder link must be submitted on the RPO form.
More Info on RPOS:
Things to submit to bank clerk IN-PERSON (AFTER PO # approval):
- signed paper receipt
- signed invoices; PO # written on invoice and signed by Advisor
- Have items shipped to EVHS, in care of (c/o) your club advisor.
- A maximum of $200 reimbursement for students and parents is allowed.
- See PO for reimbursment (linked) page for more details.
- If more is required, pay the vendor directly or have your club advisor pay and reimburse them.
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