LPAC Language Proficiency Assessment Committee

The LPAC Framework provides schools with a guide for successfully operating their program according to the rules and regs outlines in Chapter 89 of the TAC.

The LPAC Framework is organized into the following sections: 

Standardized Letters (Required)

The purpose of this communication is to remind school systems of the amendments to 19 Texas Administrative Code (TAC) Chapter 89, Subchapter BB, effective August 9, 2023. These changes state that the State of Texas has ten (10) required, standardized letters that must be used in every school system that serves emergent bilingual students when communicating with parents. Local educational agencies (LEAs) that are required to provide bilingual education services (including bilingual programs and English as a second language programs) shall use the required, standardized letters provided by the Texas Education Agency (TEA) for each step in the process related to emergent bilingual student programming.  

Additional Information

All letters are available in 41 languages and can be found in the EB Portal (TXEL.org) and include the following: 

• Home Language Survey 

• Identification and Approval of Placement  

• Denial Letters  

• Change of Service 

• Reclassification & Program Exit/Continuous

A school system, or a vendor acting on behalf of the school system, may provide the standardized letters in paper or electronic format in accordance with the following:

• The content of each of the letters must remain consistent; therefore, no content can be added or omitted. 

• The TEA logo or a statement clearly indicating the contents of the form is required, per 19 TAC §89.1215(b) and §89.1240(a)(3) and (b), must be included. 

• Formatting changes of any kind may not impact the accessibility or readability of the letter(s). 

Although TEA will not review or approve submitted examples for compliance with this guidance, compliance with the requirements may be verified during agency monitoring or auditing activities.

Contact Information

If an LEA has any questions or concerns regarding the use of the required, standardized letters, please reach out to the EmergentBilingualSupport@tea.texas.gov.

As part of the amendments to Chapter 89, Subchapter BB, the state of Texas will now have ten standardized letters that will be used across the state of Texas when communicating with parents. 

• The content of each of the letters must remain consistent; therefore, no content can be added or omitted. 

• The TEA logo or a statement clearly indicating the contents of the form is required, per 19 TAC §89.1215(b) and §89.1240(a)(3) and (b), must be included. 

• Formatting changes of any kind may not impact the accessibility or readability of the letter(s). 

• Although TEA will not review or approve submitted examples for compliance with this guidance, compliance with the requirements may be verified during agency monitoring or auditing activities. 

These letters include the following: 

Home Language Survey (Required)

• Home Language Survey  (All Languages)

Identification and Approval of Placement (Required)

• Dual Language Immersion (DLI) Program - Parental Notification of Identification and Approval of Placement (English)

• Transitional Bilingual Education (TBE) Program - Parental Notification of Identification and Approval of Placement (English)

• English as Second Language (ESL) Program - Parental Notification of Identification and Approval of Placement (English)

Denial Letters  (Required)

• Bilingual Education Program - Parental Denial of Program Services (English)

• English as a Second Language (ESL) Program - Parental Denial of Services (English)

Change of Service (Required)

• Parental Approval for Continuation of Program Services - Change from TBE/DLI to ESL (English)

Reclassification & Program Exit/Continuance (Required)

• Dual Language Immersion (DLI) Parent Notification of Reclassification and Option to Continue in DLI Program (English)

• Transitional Bilingual Education (TBE) Parent Notification of Reclassification and Approval of Program Exit (English)

• English as Second Language (ESL) Parent Notification of Reclassification and Approval of Program Exit (English)

Language Packets (Required)

Below you will find packets that contain all transadapted standardized letters according to the language.

If you require a TEA Standardized Letter packet in a language other than the ones below, please fill out this form  to help us meet the needs of your community.

English German Malayam Swahili

Afrikkans Gujarati Marathi Tamil

Akan Hindi Marshallese Telugu

Amharic Igbo/Ibo Nepali Thai

Arabic Japanese Pashto Tigrinya

Bengali Kannada Pilipino/Tagalog Turkish

Burmese Khmer (Cambodian) Portuguese Ukrainian

Chinese (Traditional) Korean Punjabi Urdu

Farsi Kurdish Russian Vietnamese

French Laotian Somali Yoruba

Spanish

Suggested Forms (Optional)

The forms included in the LPAC Framework Manual are samples for districts to use for the implementation of a bilingual/ESL program. Suggested forms are provided in fillable PDF only. Please check with your district with regards to these suggested forms prior to use.

To ensure your data is saved, download the form to your desktop before entering information.

LPAC Procedure Forms

• LPAC Confidentiality Statement - English / Spanish / Vietnamese 

• LPAC Meeting Minutes Form 

• LPAC Member Roster 

• LPAC Parent Membership Request Letter - English / Spanish / Vietnamese 

• English Learner Cumulative Folder Documentation Checklist

• Initial Review (PDF) 

• LPAC Annual Review (PDF) 

• LPAC Monitoring of Reclassified Students  

Student Progress Forms

• Parent Notification of Student Progress - BE Program - Multiple Languages(PDF) 

• Parent Notification of Student Progress - ESL Program - Multiple Languages (PDF)

• Parent Notification of Student Progress - Parent Denial - Multiple Languages (PDF)

• Parent Notification on Student Progress and Monitoring - Multiple Languages (PDF) 

Summer School Forms

• Bilingual Summer School Program K-1 - English / Spanish / Vietnamese 

• ESL Summer School Program K-1 Initial Parent Survey - English / Spanish / Vietnamese  

LPAC Guidance Checklist for Beginning, Middle and End of the Year

Frequently Used Resources

Checklists/FAQs

• LPAC Framework Manual (PDF)

• Beginning-of-year (BOY) LPAC Guidance Checklist (PDF)

• Middle-of-year (MOY) LPAC Guidance Checklist (PDF)

• End-of-year (EOY) LPAC Guidance Checklist (PDF)

• Summer School Guidance (PDF)

• FAQ - LPAC and Emergent Bilingual Students/English Learners(PDF)

• FAQ - LPAC/English Learner Released August 2020(PDF)

• PEIMS Code Guide for Bilingual and ESL Program Association (PDF)

Identification/Reclassification

• Emergent Bilingual Reclassification Criteria Chart (PDF)

• LPAC and ARD Committee Collaboration: Identification and Reclassification Guidance (PDF)

• Form - LPAC and ARD Committee Collaboration: Identification/ Reclassification (PDF)

• English Learner Identification Reclassification Flowchart (PDF)

• English Learner Identification Reclassification Flowchart-Spanish (PDF)

State Assessments

• Language Proficiency Assessment Committee Resources

• TELPAS & TELPAS Alternative Educator Guide

• TELPAS Proficiency Level Descriptors (PLDs) (PDF)

• Years in US Schools (PDF)

Laws

• Chapter 29 Subchapter B - Bilingual Education and Special Language Programs

• Law & Policy

Popular Forms

• Emergent Bilingual Student Instructional Accommodations Checklist-Fillable(PDF)  

Video

• Foreign Language Lesson in Latvian (English)

• Lección en Letón (Espanol)

Parent Resources

Program Brochures

• Bilingual Education Program Brochure (PDF)

• Bilingual Education Program Brochure - Spanish (PDF)

• Bilingual Education Program Brochure - Vietnamese (PDF)

• ESL Program Brochure (PDF)

• ESL Program Brochure - Spanish (PDF)

• ESL Program Brochure - Vietnamese (PDF)

Identification & Reclassification

• Emergent Bilingual Student Identification Reclassification Flowchart (PDF)

• Emergent Bilingual Student Identification Reclassification Flowchart-Spanish (PDF)

• Emergent Bilingual Student Reclassification Criteria Chart (PDF)

• Guidance on Identification-Reclassification LPAC/ARD Committee Collaboration (PDF) 

Videos

• The Process for Serving English Learners - English

• The Process for Serving English Learners - Spanish

• Overview of Programs for Emergent Bilingual Students (Click on Program Implementation Video Series)

Identification/Reclassification Flowchart

The information and resources provided on this page are available by visiting the TEA English Learner portal  www.txel.org/lpac