Lodging Coverage & Reimbursement Details
The VCCS Student Success Center will reimburse each college for employee lodging and applicable taxes at the prevailing government per diem rate. This reimbursement will be made directly to your college. All other travel expenses should be covered through your college’s normal travel policy.
As a participant, you will follow your college’s usual travel procedures, including submitting your expenses through Chrome River. Your college will then process your individual reimbursement as they normally do.
Lodging Eligibility (Based on Distance from Your Campus to Brightpoint CC – Chester Campus):
More than 115 miles: Up to 2 nights of lodging (June 22nd and June 23rd)
50 to 115 miles: Up to 1 night of lodging (June 23rd)
Less than 50 miles: Lodging not covered
Please note: You are responsible for booking your own hotel. We have provided a list of nearby hotels at the end of this message to assist with your planning.
To determine the number of lodging nights covered based on your college's location, please refer to the eligibility chart here: Lodging Eligibility by College Distance
What You Need to Do:
Reserve your hotel following your college’s standard procedures. Be sure to ask for the state rate; nothing above the state rate will be reimbursable. You can find the current rates here: GSA Per Diem Rates
Complete your Chrome River pre-approval.
Submit your college’s department code that you used in Chrome River for your pre-approval via the form below. This step is crucial to ensure proper reimbursement to your college. Submit Department Code Here: Google Form requesting department code
Deadline: June 6th (This is also the registration closing date.)
We will begin processing lodging reimbursements to your colleges on Monday, June 9th, so that funds will be available when you submit your travel expense report after the event.
