Dear CCA Teacher IC

Thank you for guiding your CCA VIA ambassador in his/her journey through the VIA cycle!

Below is the pictorial snap-shot of your VIA ambassador's journey through the VIA cycle1, as well as a summary checklist you can refer to for each academic term. To further streamline your role, all the documents, templates, etc relevant to you and your VIA ambassador can be retrieved from 2 folders - (1) Your CCA sub-folder and (2) Teacher Access Resources VIA sub-folder. In (2) Teacher Access Resources, you will find sample RAMS (SMM version), Sample Consent Form and other administrative forms for your modification and inputs.

1While the timeline may differ between CCAs, please note that implementation of the project should be completed latest by the end of Term 1 of Year 2. If you have any queries, please look for Ms Iris Lee (DH, CCE Committee).

UPDATED 2022: Safe Distancing Guidelines for Outreach & Volunteering

All VIA can continue F2F.

Teacher Access Resources

Your CCA sub-folder

Summary Checklist for CCA VIA Teacher

Year 1, Term 3 Week 1

1. Elect your VIA ambassador according to the SLTM Timeline (Term 3 Week 1)

2. Guide him / her in the preparation of the Introduction and Brain-storming Session to the CCA (Term 3 Week 2)

Note: Refer to Section 2.1 of this microsite for more information. Use the resources (Facilitation Package + VIA Proposal Template) that are deposited in your CCA sub-folder.

3. Provide feedback to the initial proposal crafted by your CCA VIA ambassador. You may want to look out for how the safe distancing measures of the organisation meets the safe distancing measures of Eunoians should it be a face to face project. If it is an online VIA, you may want to see if there is sufficient scope of duties to involve everyone in the CCA VIA.

4. Endorse the final VIA proposal (latest by end Term 3).

Note: An example of an initial and final proposal (with comments) is found in Section 2.2 of this microsite.

Year 1, by Term 3 Week 10

1. After endorsing the final VIA proposal, remind your VIA ambassador that he/she should arrange with the organisation for the 1st outreach, which can be an email or Zoom Meeting to find out more about the needs of the organisation.

Note: Depending on the nature of the project, the outreach may involve all participants or just the VIA committee. Some VIA projects may involve further outreach events. If so, encourage your VIA ambassador to plan and carry out 2nd or more outreach events in Term 4 (after exams) or during the year-end school holidays. The CCA teacher is not required to be at the outreach event but please ensure that the meeting with the partner or any engagement activities is safe for your VIA ambassador/students.
Refer to Section 2.3 of this microsite for more information.

2. Endorse the final VIA proposal again if refinements had been made by your VIA ambassador (after the outreach events).

Year 1, Term 4

1. There is no need for RAMS for any virtual VIA project done. CCA Teacher to be present on the day of virtual implementation of the project.

2. If your CCA is carrying out Face to Face VIA project after the exams, prepare the Risk Assessment and Management Strategies (RAMS) form for submission to HOD/CCA, cc DH/CCE 1 Iris at least 2 weeks before the implementation of the project. You may access this link for sample RAMS.

3. At least one CCA teacher will need to be present on the day of project implementation for any Face to Face VIA projects.

Refer to Section 2.5 of this microsite for more information.

Year 2, Term 1-2

1. For project implementation, please refer to the summary checklist listed in the previous term.

After implementation of the VIA project, you may facilitate an introspection to help Eunoians to distill learning points from their project. These learning points will appear in one of the following deliverables that your VIA ambassador choose to showcase in the following year's DDD#2. The deliverables will be in the form of Slides to show in a sharing session with their juniors.

Your VIA ambassador will be briefed on data entry into a Excel Sheet template (to facilitate transfer of data to CCA certificate by General Office staff).

2. Remind your VIA Ambassador to complete data entry and upload the Excel Sheet into your CCA sub-folder before the end of Term 2, 2023. Check that the data (e.g. role of students , date and no. of hours allocated for each student) is accurate.

3. Vet your VIA Ambassador's sharing session slides and provide feedback for improvement.

Revised VIA Timeline for 2021.docx

VIA Project Cycle 2023

Feel free to print the project cycle and deliverables out!