Embedded Files
12/26/2024
Dear East Hampton Public Schools and Town Staff,
The Schools and Town have partnered to implement a new Facilities scheduling systems called FMX(Facilities and Maintenance Express).
Our site is https://easthamptonct.gofmx.com and supporting information on how to use the site will be housed(for now) on the EHPS Technology website here: https://sites.google.com/easthamptonps.org/technology/for-staff/fmx-facilities-use
For the School District, this new system replaces all other building use scheduling processes. There will no longer be a paper-based building use process. For the Town, this system will now be used to schedule the Town Hall meeting and conference rooms, Sears Park, and soon the EH Public Library. This implementation has been in the works for the last two months and we are now ready for staff and the community to begin using it.
When you are ready to submit a building use request, take these steps to use the system:
Setup an account by going to the site and click the “Need an account” link.
Complete the simple online form and then click “Continue”.
Sign into the system once you have finished setting up your account.
SPECIAL NOTE FOR STAFF: When you first sign up, your account will be setup as a "Community Member". Shortly thereafter, we will assign you as "Staff" which will give you the elevated permissions you will need to schedule at the Schools and Town Hall. If, within 24 hours, you don't receive a notification about your account being changed, please email support@easthamptonct.org to let us know.
4. Click on “Reservation Finder” on the left side bar.
5. Choose “Specific event time” if your times aren’t flexible or select “Event duration” if they are.
6. Select the date or date range you want to make the reservation for.
7. Select the Start and End times. Make sure to include any setup and breakdown time.
8. To start narrowing down the available resources, Click on the “Advanced” button
9. Select the Building you want to use(or don’t fill this out if you want to search multiple buildings)
10. Select the “Resource Type”. IE. “Conference Room” is for small groups, while “Meeting Area” is for large groups.
11. Notice as you enter this information in, the list of resources reduces to just a few options.
12. Notice that there are a number of time slots available based on your search. In this case, 5 slots are available due to having selected a date range of 5 days.
13. To begin filling out the request form, select the “View & Schedule” button next to the location you would like to request.
From this point on, the form will vary depending on the resource you are requesting and the form changes as you fill it out. When you first register for an account, you will be setup as a general “Community Member” and will be unable to submit certain request types. Typically, with 24 hours, I will change your account to a “Staff” account, which will give you access to more Request Types. You will receive emails along the way, so keep an eye out for emails from me or from no-reply@easthamptonct.gofmx.com.
We have plenty of learning still to do with the system, so keep an eye out for updates or check back with this support page.
A HUGE “Thank You” to the following staff who supported, and continue to support, the implementation of this system in their buildings…as well as for their invaluable feedback!
Aimee Worman – Memorial School
Traci Dubos – Center School
Cyndi Buchan and Mike Mercaldi – EH Middle School
Laura Wyzykowski and Shaun Russell – EH High School
Cathy Sirois – Town Hall
Shawn Mullen and Sheri Yorker – Park and Rec
Christine Cachuela – EH Public Library
Linda Miner – School Facilities
More coming soon!
Rich Fielding, Director of Technology for East Hampton Public Schools
and Steve Fontanella, Director of Facilities For East Hampton Public Schools and the Town of East Hampton
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