October 4th, 2023 12:30 pm - 3:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Allison O’Dell, Ed Stenzel, Cheryl Carpenter, Kristen Teeft, Cindy Ball, Julie Pfeffer, Kristen Winiecki, Mary Mullins, Loran Carter, Christina Campbell, Melissa Reilly, Casey Mohr
Members on Zoom: Kathy DeGroat,
Members Absent: Erin Calder, Derrik Decker, Matt Jones, Michelle Spasiano, Mark Wiech
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:34 p.m. Joe gave an outline of the meeting agenda. The next meeting is 11/29/2023 at 4:00 p.m.
1. Communications/Hearing from Visitors/Written Communications: Joe reminded the Board that new chairpeople need to be elected.
2. Budget Status Report: Joe reviewed the budget in detail:
Motion by Kristen Teeft to approve the Budget Report as presented. 2nd by Christina Campbell. The motion carried unanimously.
3. Committee Reports:
Evaluation Committee: Joe reviewed the Summer Course Evaluations and remarked on the positive and negative comments from participants. A brief discussion followed.
Program Committee: Joe reviewed the Fall course registration numbers and course section numbers. He also reviewed the budget for hours of PL.
Special Projects Committee: Joe reviewed the current T3 Projects.
Steering Committee: FS-10A
Joe explained that the “indirect rate” changed (from 2.1% to 0.8%). In order to get that money back ($1,923) into our budget we have to approve an Amendment to the Budget. We will increase code 150 (professional salaries) by $1,923 - and offer 2 - 3 additional courses for 38.5 hours (at $50 per hour) in the areas of SEL/CRE and Integrating Technology into classrooms.
Motion by Ed Stenzel to approve Amendment #1. 2nd by Melissa Reilly. No questions. The motion carried unanimously.
4. Director Report: Joe reviewed Center activities, including visitors, laminate footage, posters created, and number of copies made. Joe reviewed the Far West and NYS Teacher Center fall courses and the upcoming NYS Teacher Center Directors’ Fall Focus meeting.
5. Old Business: None
6. New Business: Joe asked if anyone would like to have Implicit Bias training presented at their school or District.
7. For the Policy Board/Something New: Joe and Kathy Halter gave an outline of the course Deliberate Optimism - Book Study for the Policy Board, and the book was handed out. The course will run for four weeks, starting today through November. Joe also presented the Ted Talk, “Do What You Like, Like What You Do,” by Bert Jacobs.
8. Policy Board Members Reports: None at this meeting.
9. For the Good of the Center: None at this meeting.
10. Approval of Minutes: Joe read through the meeting minutes and reminded all that the next meeting is 11/29/23 at 4:00 p.m.. Motion made by Cindy Ball to approve Minutes as read. 2nd by Allison O’Dell. Approved unanimously.
11. Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 2:31 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
November 29th, 2023 4:00 pm - 6:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Ed Stenzel, Julie Pfeffer, Kathy DeGroat, Cindy Ball, Loran Carter, Mary Mullins, Cheryl Carpenter
Members on Zoom: Casey Mohr, Kristen Teeft, Allison O’Dell, Christina Campbell, Kristen Winiecki, Derrik Decker
Members Absent: Melissa Reilly, Jessica Freeman, Erin Calder
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:07 p.m. Joe gave an outline of the meeting agenda. The next meeting is 2/7/2024 at 4:00 p.m.
1. Communications/Hearing from Visitors/Written Communications: Joe announced that there is a new policy board member from the Holland School District, Jessica Freeman.
2. Budget Status Report: Amount Spent Month/YTD/Available
Joe went over the budget in detail:
Motion by Cindy Ball to approve the Budget Report as presented. 2nd by Ed Stenzel. The motion carried unanimously.
3. Committee Reports:
Evaluation Committee: Joe reviewed the Fall Session 1 Course Evaluations and remarked on the positive and negative comments from participants. Joe discussed the 24-25 Professional Development Needs Assessment survey. A pause was taken, as Joe asked Board members to use the QR code and fill out the Needs Assessment form on the new website for a trial run.
Program Committee: Joe reviewed the Winter/Spring course registration numbers to date and outlined the year’s course budget estimate in detail. A short discussion followed.
Special Projects Committee: Joe updated Board members regarding the 24-25 T3 Applications.
Steering Committee: The Steering Committee will begin work on the 24-25 Budget and Grant Narrative.
4. Director Report: Joe reviewed Center activities, including visitors, laminate footage, posters created, and number of copies made. Joe outlined the FarWest upcoming courses, the planning for the Far West Educator Wellness Fair in March, and the NYS Teacher Center courses.
5. Old Business: Discussion regarding the Deliberate Optimism fall Book Study offered to the Policy Board.
6. New Business: Joe discussed the new ECTC website, which is in the creation process, and gave a brief demonstration of the site. Joe introduced Edutopia Research Animations videos.
7. For the Policy Board/Something New: N/A
8. Policy Board Members Reports: N/A
9. For the Good of the Center: N/A
10. Approval of Minutes: Joe read through the meeting minutes and reminded all that the next meeting is 2/7/24 at 4:00 p.m.. Motion made by Julie Pfeffer to approve Minutes as read. 2nd by Derrik Decker. Approved unanimously.
11. Adjournment: Motion made by Julie Pfeffer to adjourn the meeting at 5:09 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
December 20th, 2023, 4:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Christina Campbell, Jessica Freeman, Kristen Winiecki, Ed Stenzel, Allison O’Dell, Melissa Reilly, Mary Mullins, Julie Pfeffer, Loran Carter, Cheryl Carpenter, Kathy DeGroat, Casey Mohr, Erin Calder
Members on Zoom:
Members Absent: Derrik Decker, Matt Jones, Kristen Teeft, Michelle Spaciano
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:00 p.m.
1. Communications/Hearing from Visitors/Written Communications: none
2. FarWest Budget Amendment: Joe explained the reason for the amendment and reviewed the FS10-A #1. Motion by Mary Mullins to approve the FarWest Amendment #1 - decrease the Professional Salaries line by $3,760, increase the Purchased Services code by $4,350, Increase Supplies code by $191, and decrease the Benefits code by $428 while recouping the funds due to the change by in Indirect cost percentage. 2nd by Ed Stenzel. The motion carried unanimously.
3. Approval of Minutes: Joe read through the meeting minutes Motion was made by Julie Pfeffer to approve the Minutes as read. 2nd by Mary Mullins. The motion carried unanimously.
4. Adjournment: Motion made by Julie Pfeffer to adjourn the meeting at 4:09 p.m. 2nd by Kristen Winiecki. The motion carried unanimously.
February 7, 2024, 4:00 pm - 6:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Cheryl Carpenter, Kathy DeGroat, Jessica Freeman, Kristen Teeft, Ed Stenzel, Mary Mullins, Allison O’Dell, Erin Calder, Kelly LaRosa, Cindy Ball
Members on Zoom: Julie Pfeffer, Derrik Decker, Melissa Reilly, Christina Campbell, Kristen Winiecki
Members Absent:
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:02 p.m. Joe gave an outline of the meeting agenda. Joe reminded Policy Board members that the next meeting is March 20, 2024, at 12:30 p.m. and encouraged attendance at the May meeting.
1. Communications/Hearing from Visitors/Written Communications: Joe introduced our new Policy Board member, Jessica Freeman, from the Holland Central School District, and Julie Wilkins, who will take over for Mary Mullins from Lake Shore Central next year.
2. Budget Status Report: Joe went over the Center Budget in detail:
Motion by Kristen Teeft to approve the Budget Report as presented. 2nd by Ed Stenzel. The motion carried unanimously.
3. Committee Reports: Joe briefly outlined the duties of the different Committees.
Evaluation Committee:
The Fall Session 3 Course Evaluation summaries and 24-25 Needs Assessment summary results were reviewed. Cindy Zdjelar from the Orchard Park CSD won the $20 gift card for her Needs Assessment submission.
Program Committee:
Joe reviewed the Summer, Fall, and Winter/Spring course registration numbers. The 24-25 new Course Proposals were discussed. The Program Committee will meet to review and evaluate the Course Proposals and will report to the Policy Board at the March meeting.
Special Projects Committee:
Tech Tool Tryout applications were outlined. Joe will contact applicants, review the cost and feasibility of each project, and report back to the Policy Board at the March meeting.
Steering Committee:
Joe will begin working on the 24-25 Continuation Application when it becomes available.
4. Director Report: Joe reviewed Center activities, including visitors, laminate footage, posters created, and number of copies made. Joe reported on the FarWest activities, including the Educator Wellness Institute on March 23rd at Hilbert College. He reviewed the NYSTC courses, the NYSTC Spring Symposium schedule, and Committee of 100 activities.
5. Old Business: Joe briefly discussed interest in the ECTC co-chair position, which will be vacated next year.
6. New Business: Joe reviewed the new ECTC website, which is still under construction. He also presented several online resources for the upcoming solar eclipse.
7. For the Policy Board/Something New: None.
8. Policy Board Members Reports: Several Board members gave brief updates regarding their School Districts.
9. For the Good of the Center: None.
10. Approval of Minutes: Joe read through the meeting minutes and reminded everyone that the next meeting is March 20, 2024, at 12:30 p.m. Motion was made by Kathy DeGroat to approve Minutes as read. 2nd by Cindy Ball. The motion was approved unanimously.
11. Adjournment: Motion made by Julie Pfeffer to adjourn the meeting at 5:28 p.m. 2nd by Mary Mullins. The motion carried unanimously.
March 20, 2024, 12:30 pm - 3:30 pm
ECTC Policy Board Meeting Minutes
Members Present: Allison O’Dell, Ed Stenzel, Kristen Teeft, Cindy Ball, Julie Pfeffer, Julie Wilkins, Kelly LaRosa, Kathy DeGroat, Kristen Winiecki, Casey Mohr, Christina Campbell
Members on Zoom: Jessica Freeman, Melissa Reilly
Members Absent: Erin Calder, Cheryl Carpenter, Matt Jones, Derrik Decker, Michelle Spasiano
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:35 p.m. Joe gave an outline of the meeting agenda and reminded Policy Board members that the next meeting is May 1, 2024, at 12:30 p.m. There may be another meeting on May 22, 2024.
1. Communications/Hearing from Visitors/Written Communications: None.
2. Budget Status Report: Joe went over the Center Budget in detail. Motion by Ed Stenzel to approve the Budget Report as presented. 2nd by Kristen Teeft. The motion carried unanimously.
3. Committee Reports:
Evaluation Committee:
The Winter/Spring Session 1 Course Evaluation Summaries were reviewed.
Program Committee:
Joe reported on the 23-24 Course Registration Numbers and cost. The 24-25 Recommended Course Proposals and estimated hours were outlined.
Special Projects Committee:
The 24-25 Tech Tool cost breakdown was presented.
Steering Committee:
Joe will start work on the 24-25 Budget and Grant Narrative as soon as he receives NYS budget information.
4. For the Policy Board/Something New: Matt Heyd gave a shortened version of his "Nutrition Demystified" presentation. He will present this at the Educator Wellness Institute on March 23, 2024, at Hilbert College.
5. Director Report: Joe reviewed this year’s Center activities to date, including visitors, laminate footage, posters created, and number of copies made. He reported on the FarWest activities, including the upcoming Educator Wellness Institute on March 23 at Hilbert College. He reviewed the NYSTC courses, activities at the 2024 NYSTC Spring Symposium, and Committee of 100 activities.
6. Old Business: A gift card will be sent to the winner of the Needs Assessment Survey drawing, Cynthia Zdjelar at the Orchard Park School District. Joe briefly reviewed the new ECTC website, which is still under construction
7. New Business: Joe outlined the NYSUT Peer Support Line. Joe read the article, “Tilting My Mirror” by Derek Sivers.
8. Policy Board Members Reports: None
9. For the Good of the Center: None
10. Approval of Minutes: Joe read through the meeting minutes and reminded everyone that the next meeting is May 1, 2024, at 12:30 p.m., and the final meeting is tentatively scheduled for May 22, 2024. Motion made by Julie Pfeffer to approve Minutes as read. 2nd by Christina Campbell. The motion was approved unanimously.
11. Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 2:30 p.m. 2nd by Kristen Teeft. The motion carried unanimously.
May 1, 2024, 12:30 pm - 3:30 pm
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Kelly Morgan-LaRosa, Kristen Teeft, Julie Wilkins, Kathy DeGroat, Casey Mohr, Mary Mullins, Julie Pfeffer, Melissa Reilly, Jessica Freeman, Kristin Winiecki, John Griesmer
Members on Zoom: Cheryl Carpenter, Erin Calder
Members Absent:
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:38 p.m. He gave an outline of the meeting agenda and reminded Policy Board members that the final meeting is scheduled for May 22, 2024 (time to be determined).
1. Communications/Hearing from Visitors/Written Communications: It was announced today that Governor Huchol has fully funded NYS Teacher Centers.
2. Budget Status Report: Joe went over the Budget Status Report in detail. Motion by Kristen Teeft to approve the Budget Report as presented. 2nd by Kelly LaRosa. The motion carried unanimously.
3. Committee Reports:
Evaluation Committee: Joe reviewed the Winter/Spring Session 2 Course Evaluation Summaries.
Program Committee: The projected course hours and costs for the ‘24-’25 course sessions were discussed.
Special Projects Committee: Joe outlined the cost projection for T3 projects and items ordered for the ‘24-’25 school year.
Steering Committee: The NYS Budget was discussed.
4. Director Report: Joe reviewed this year’s Center activities to date, including visitors, laminate footage, posters created, and number of copies made.
5. Old Business: None
6. New Business: Joe discussed the ECTC ‘24-’25 Budget and Continuation Grant Application. Motion made by Julie Pfeffer to approve the ECTC Budget and Continuation Grant as presented. 2nd by Melissa Reilly. The motion carried unanimously.
Joe discussed the ‘24-’25 FarWest Budget and Continuation Grant Application. Motion by Kristin Teeft to approve the FarWest Budget and Continuation Grant Application as presented. 2nd by Kelly LaRosa. The motion carried unanimously.
John Griesmer is replacing Michelle Spasiano as the Policy Board representative from E2CCB. John introduced himself to the Policy Board.
The motion was made by Kristen Winiecki to nominate Kristin Teeft as Policy Board Co-chair to replace Mary Mullins. 2nd by Kathy DeGroat. The motion carried unanimously.
Policy Board members set the ‘24-’25 Board meeting dates.
7. For the Policy Board/Something New: None
8. Policy Board Members Reports: Policy Board members introduced themselves and gave brief updates regarding their Districts.
9. For the Good of the Center: None
10. Approval of Minutes: Joe read through the meeting minutes and reminded all that the remaining meeting on May 22, 2024, may be necessary (time to be determined). Motion made by Cindy Ball to approve Minutes as read. 2nd by Melissa Reilly. The motion was approved unanimously.
11. Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 2:07 p.m. 2nd by Mary Mullins. The motion carried unanimously.