Members Present: Mary Mullins, Kathy DeGroat, Kristen Winiecki, Julie Pfeffer, Cindy Ball, Loran Carter, Christina Campbell, Ed Stenzel, Melissa Reilly, Allison O’Dell, Kristen Teeft, Derrik Decker, Casey Mohr
Members Absent:
Welcome: Joe welcomed everyone and began the meeting at 4:05 p.m. Joe reminded everyone that the meeting is being recorded on Zoom. All communication/motions/seconds/voting should be done verbally and in the chat function. Joe gave an overview of the meeting. The next meeting is tentatively scheduled on May 26, 2021 on Zoom.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report - Joe presented the budget status report as of 4/27/21.
Motion to approve the Budget Status Report as of 4/27/21 was made by Christina Campbell.
The motion was seconded by Ed Stenzel.
The motion was approved unanimously.
3. Committee Reports Joe asked for a motion to elect Policy Board Co-Chairs. Loran Carter made a Motion for Christina Campbell and Mary Mullins to be ECTC’s Co-Chairs., Allison O’Dell seconded the motion. The motion was approved unanimously.
Evaluation Committee - Review Winter/Spring Session 3 Eval Summary
The last four classes for 20-21 have completed. Most instructors were rated highly effective/effective. Joe reviewed comments from participants for each class.
Program Committee - Joe discussed 400+ hours of courses tentatively scheduled for next year. Possible additional courses to be added. Joe discussed catalog. He hopes to have the catalog published by mid-May and registration opening at the end of May to early June. Courses will start in early July and run through late August/early September.
Special Projects Committee - PO’s for new equipment/supplies have been created - Joe reviewed possible items to be purchased for 21-22 case studies, educational material creation supplies, etc.
4. Director Report -
-See 21-22 Grant Application - Joe reviewed the 2021-2022 Continuing Grant Application. Noting the DOP forms that are still needed.
-Project Narrative - Joe presented the Project Narrative with the Board.
-Work Plan Matrix - Joe presented the Work Plan Matrix.
-Budget and Budget Narrative - Joe reviewed the FS10/budget for 21-22, including employee salaries, purchased services, supplies, travel, employee benefits, indirect cost and the total budget of $100,665. Joe also reviewed the new Budget Narrative form and Director Job Description that is required with this year's grant application.
A motion to approve the 21-22 Continuing Grant Application and FS10 was made by Krtis Teeft.
The motion was seconded by Mary Mullins.
The motion was approved unanimously.
5. Old Business - Joe discussed a few items, including Robot Labs picking up AR/VR Expedition kits, e-Studio Copier that will replace our old copier, desktop/laptop computers that will replace old computers, replacement iPads for obsolete iPads that are not Ed Law 2d compliant.
6. New Business - Joe discussed a case study with elementary teachers and the NYS Science standards. They will monitor local weather and work collegially to incorporate their local discoveries as they relate to the NYS Elementary Science standards.
7. For the Policy Board/Something New - Joe reviewed an article with the Policy Board - 3 Mindfulness Practices that will Help Combat Stress
https://azbigmedia.com/lifestyle/3-mindfulness-practices-that-will-help-combat-stress/
The next meeting is tentative for May 26, 2021.
8. Policy Board Members Reports - Policy Board members shared information from their buildings/districts.
9. For the Good of the Center
10. Approval of Minutes - Joe read the minutes from the April 28, 2021 meeting.
Motion made by Kris Teeft to approve the minutes as read
Motion seconded by Ed Stenzel
Motion carried unanimously to approve.
11. Adjournment
Motion made by Kristen Winiecki to adjourn the meeting at 5:28 p.m.
Motion seconded by Julie Pfeffer
Motion carried unanimously to adjourn
ECTC Policy Board Meeting Minutes March 31, 2021, 4:00 pm - 6:00 pm
Members Present: Joe Winiecki, Laura Hamberger, Kristen Teeft, Kristen Winiecki, Erin Calder, Mary Mullins, Julie Pfeffer, Casey Mohr, Cindy Ball, Melissa Reilly, Ed Stenzel, Derrik Decker, Christina Campbell, Loran Carter, Allison O’Dell
Members Absent: Kathy DeGroat, Matt Jones, Angela May, Danielle O’ConnorWelcome: Joe welcomed everyone and began the meeting at 4:05 p.m. The meeting is being recorded. Communication should be through chat. Introduced our new secretary. Gave an overview of the meeting. The next meeting will be April 28, 2021, from 4 pm - 6 pm on Zoom.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report
2020-2021 Status Report
Joe explained updates on the 3/31/2021 budget status report.
Motion to approve Budget Report as presented was made by Kristen Teeft
The motion was seconded by Christina Campbell
Motion carried unanimously to approve.
Joe presented FS-10-A #1
Joe explained the 20-21 Budget Amendment (FS10-A #1), including the purchase of a new copier for the ECTC.
The motion was made to submit the FS10-A #1 by Ed Stenzel as follows:
Increase professional salaries to $6,493
Decrease support salaries to $4,900
Increase purchase services $4,380
Decrease travel $1,200
Decrease employee benefits $2,625
Decrease indirect costs by $1,074
Budget Total is $100,665
The motion was seconded by Derrik Decker
Christina Campbell Vote in favor of FS10-A #1
Melissa Reilly Vote in favor of FS10-A #1
Kristen Teeft Vote in favor of FS10-A #1
Julie Pfeffer Vote in favor of FS10-A #1
Erin Calder Vote in favor of FS10-A #1
Derrik Decker Vote in favor of FS10-A #1
Cindy Ball Vote in favor of FS10-A #1
Casey Mohr Vote in favor of FS10-A #1
Ed Stenzel Vote in favor of FS10-A #1
Mary Mullins Vote in favor of FS10-A #1
Loran Carter Vote in favor of FS10-A #1
Allison O’Dell Vote in favor of FS10-A #1
Kristen Winiecki Vote in favor of FS10-A #1
Motion carried unanimously to approve.
Joe discussed spending projections for the remainder of the year.
3. Director Report
New Secretary
Laura Hamberger joined ECTC as the new secretary
Course Registration policy
Joe discussed continuing course registration fee policy. We will keep the current policy for the 2021-2022 program year.
Instructors’ Salaries
Joe proposed pay raise for instructors. Discussion ensued. Joe will use the rate of $45 per hour for instructor pay for the 2021-2022 program application and budget.
4. Committee Reports
Evaluation Committee
The Course Evaluation Summaries were reviewed.
The Needs Assessment - PD survey was reviewed.
Program Committee
The course proposals for 2021-2022 were reviewed. He will send proposals to the Program Committee for their evaluation and report back at the next meeting with a course catalog for the 2021-2022 program year.
Special Projects Committee
The T3 projects were reviewed:
Weather Stations in the Elementary Science Classroom
ProCreate and iPads for Secondary Art classrooms
Graphing calculators for Innovator Hub Rover for Secondary Math classrooms
Steering Committee - Directors Evaluations will be done this spring.
5. Old Business
2019-2020 Program Year
BOCES has been reimbursed fully for the 2019-2020 program year and will receive full funding for the 2020-2021 program year.
Committee of 100
Joe met with legislators to discuss Education Funding and Funding for Teacher Centers. Both the Assembly and Senate have included funding for TC’s and have rejected Gov. Cuomo’s 30% mid-year cut.
Spring Symposium
There were 9 Virtual PD sessions with the NYS Teacher Centers
NBC Sessions
Still running virtually and at Comfort Zone in Hamburg
6. New Business
2021-2022 Program Year
Declarations of Participation forms need to be in by the April 28th meeting. Joe will send copies out tomorrow to the Policy Board.
Far West Network Meeting
April 29 - Directors work on grants together before submitting
News from PB Members’ Districts
Members gave updates regarding their classrooms/districts
Joe will send a list of Books to Christina Campbell and Kristen Teeft for possible Book Studies for the 2021-2022 program year. Anyone else interested, please let Joe know.
Joe will share a link to an article In Schools, Finding Hope at a Hopeless Time.
7. For the Policy Board/Something New
The next meeting is 4/28 at 4:00 p.m. May meeting is tentative for 5/26.
8. For the Good of the Center
9. Approval of Minutes
Motion made by Mary Mullins to approve the minutes as read
Motion seconded by Ed Stenzel
Motion carried unanimously to approve.
10. Adjournment
Motion made by Kristen Winiecki to adjourn the meeting at 5:36 p.m.
Motion seconded by Julie Pfeffer
Motion carried unanimously to adjourn.
Members Present: Cindy Ball, Allison O’Dell, Ed Stenzel, Kristen Teeft, Kristen Winiecki, Julie Pfeffer, Mary Mullins, Melissa Reilly, Derrik Decker, Erin Calder, Kelly LaRosa, Christina Campbell
Members Absent: Kathy DeGroat, Casey Mohr, Loran Carter, Matt Jones, Angela May
Welcome: Joe welcomed everyone. He reminded everyone to mute their sound while on Zoom if there is background noise in their area. Please use the chat for motions and voting. He also reminded everyone that the meeting would be recorded.
1. Communications/Hearing from Visitors/Written Communications
We finally received the Grant Notification Letter for NYSED Grants Finance Office (January 6th)- Indirect Rate % changed from 3% to 2.1% - causing the need for an Amendment to our Budget.
2. Budget Status Report
Feb. 1st, 2021 Budget Status report was presented.
Motion to accept the Feb. 2021 Budget Report made by Kristen Teeft. Second by Allison O’Dell. Questions - None - Motion Carried
A projected Budget with expected expenses was presented. Discussion followed
FS10- A #1 Budget Amendment (DRAFT) was discussed. More action will take place in the future
3. Director Report
New Secretary Process - BOCES HR dept has posted the position. Once the posting closes, BOCES HR will let us know if there is any interest from the “Canvas” list and/or applications. If there is no interest from the Civil Service list, we can advertise and look for someone off the list. Anyone interested would have to be employable based on Civil Service rules and regulations.
Course Registration Process - The process has increased due to the addition of charging fees. A database application has created some time savings. The fee process had increased the amount of time involved in the process.
Amendment - The change in the Indirect rate (2.1% from 3%) has initiated the need for an Amendment. Joe will complete the amendment and let the PB know if we need to add a March meeting, or if we can approve the Amendment in April.
Instructors Salaries - An increase in instructors' salaries was discussed. When Joe starts the 21-22 Grant application, he will revisit a possible increase to instructor's salaries.
Badge Courses - The NYS TC’s and the FarWest TC’s are running “Badge Courses.” Badge Courses are short (often 1 hour) courses. They are Tech related, SEL, and Culturally Responsive courses that are asynchronous. We might want to explore offering Badge Courses at Erie-Catt.
4. Committee Reports
Evaluation Committee
Winter/Spring 21 - 1st session of Course Evaluations- The Evaluations were presented and explained. Complete evaluations will be sent to instructors shortly.
Professional Development Survey - The PD Survey will be sent out soon. Program Committee
Course Proposals for 21-22 - The request for Course Proposals will be sent out shortly. Course proposals will be sent to the Program Committee for evaluation. The Program Committee will report back at the April meeting with their recommendations for courses for the 21-22 Program Year.
Special Projects Committee
Tech Tools for 21-22
The following items were discussed for implementation for the 21-22 program year: Weather Stations for Primary/Elementary, Procreate and iPads for HS Art, WebCam/Document Camera
Steering Committee
The Budget Amendment was discussed. After some discussion, Joe wished to meet with Lynda Town, The BOCES Accountant that he works with to make sure the budget numbers support an increase in his salary. Kristen Teeft motioned to approve a raise for the director's salary- to raise Joe's salary with the approval of the BOCES accountant. 2nd by Derrik Decker. Motion Carried.
5. Old Business
Funding - No Update
NBC Sessions - Session are still happening virtually and at the Comfort Zone in Hamburg. We have a new Achiever - Michele Berne Eden HS - Congrats to her!
6. New Business
NYS TC’s Free Courses (https://docs.google.com/spreadsheets/d/17GQw-F1_0FiG12pELL3EZunsHUmIRSvPBTA1iKUtwnE/view#gid=0) Joe will forward this information out this weekend to our constituents
Committee of 100 March 1st, 2021 - The Committee of 100 will be virtual over 14 days. Joe will participate again this year.
Spring Symposium March 2-3, 2021 - This will also be virtual with Keynote, Breakout sessions, Tech Presentations, and more
FarWest Network Meeting April 29, 2021 - Hopefully we will have more information on the budget (last and this year) at this meeting
News from PB Members Districts - Policy Board members updated each other with activities and events in their districts.
7. For the Policy Board/Something New
8. Policy Board Members Reports
9. For the Good of the Center
10. Approval of Minutes
Motion to accept the Feb. 2021 Minutes as read made by Kristen Teeft.
Second by Kristen Winiecki. Questions? Motion Carried.
11. Adjournment
Motion to adjourn at 5:36 pm by Kristen Winiecki. 2nd by Kristen Teeft. Motion Carried.
Members Present: Melissa Reilly, Julie Pfeffer, Mary Mullins, Kristen Winiecki, Loran Carter, Allison O’Dell, Ed Stenzel, Casey Mohr, Kristen Teeft, Derrik Decker
Members Absent: Cindy Ball, Erin Calder, Kathy DeGroat, Matt Jones, Angela May, Danielle O'Connor
Welcome: Joe welcomed everyone to the meeting at 4:06. He reminded everyone of Zoom meeting procedures.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report
Joe presented Year to Date (Nov 30th, 2020) Budget Status Report. Motion to Approve Kristen Teeft. Second by Ed Stenzel. No Questions. Motion Carried
3. Committee Reports
Evaluation Committee
Joe explained the Fall Course Evaluation Summary
Program Committee
Joe reviewed the W/S Course registration numbers to date. He also reviewed the Courses that will try to re-run from Summer and Fall Waiting Lists. The Policy Board felt Joe could make the call on running courses with registration numbers under 10 paid registrations based on budget, and registration numbers. Joe would not run a course with less than 7 paid registrations.
Special Projects Committee
Joe reviewed the projects that have received their equipment. Other projects are on hold due to COVID
Steering Committee
Joe review 20% Reduced Budget. The Dept. of Budget is supposed to give NYS TC’s more information at the end of the States 3rd Quarter (End of December). Joe will share that information when it becomes available.
4. Director Report - None
5. Old Business
19-20 Program Year - No New information on Last Years Funding
NBC Sessions - Continuing virtually and at Comfort Zone in Hamburg. The FarWest has applied for an NYSUT Grant for Supporting NBC Candidates. Will set up sessions and advertise.
iPads - Only a few iPads are “Update-able” - the others can be used - and can not be updated.
6. New Business
20-21 Program Year - First 25% will be sent to LEA’s (and will 20% of the first 25% will be withheld). TC’s expect to hear more at the end of December.
NYS TC Courses - More courses will be offered. Joe will send updates on new courses early next week.
FarWest Network Meeting Dec. 4th, 2020
Nov. 10th meeting with NYSUT & NYS Ed Comm. - About 75 Directors and 6 Ed. Comm members attended the meeting. Additional Meetings are being planned.
Exceptional STEAM Fair - Still on Hold
7. For the Policy Board/Something New - None
8. Policy Board Members Reports
News from PB Members Districts - Policy Board members updated each other with activities and events in their districts.
9. For the Good of the Center
Joe mentioned that he ordered an office jet printer/copier/scanner that can be used at home or the office when working remotely, or when the large Toshiba copier is down - which has happened twice in the last two weeks. The repair guy from Toshiba said the machine may need to be replaced soon.
10. Approval of Minutes
11. Adjournment Ed Stenzel motioned to adjourn at 5:30 pm. Second by Derrik Decker. Motion Carried
Members Present: Allison O’Dell, Casey Mohr, Christina Campbell, Cindy Ball, Erin Calder, Kathy DeGroat, Kelly LaRosa, Kristen Winiecki, Kristen Teeft, Loran Carter, Mary Mullins, Melissa Reilly, Julie Pfeffer,
Members Absent: Derrik Decker, Danielle O’Connor, Ed Stenzel, Matt Jones, Angela May
Welcome: Joe Welcomed everyone to the first Policy Board Meeting of the 2020-2021 Program Year. He reminded everyone of the “Zoom” procedures to mute yourself until you wish to speak, to minimize outside noise during the meeting. Joe also asked PB members to please use the “Chat function” for making motions, 2nd-ing motions, and voting on motions.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report - Joe presented the 2020-2021 Budget as of Sept. 30th, 2020. A motion to approve the Budget Presentation was made by Kristen Teeft. 2nd by Christina Campbell. Motion Carried.
3. Committee Reports
Evaluation Committee - Joe reviewed the Summer Course Evals. He also updated the PB on Summer Course Waiting Lists.
Program Committee - Joe reviewed Current and Upcoming Courses and Course Wait-Lists
Special Projects Committee - Joe updated the PB on this year's projects. 3 K’Nex Kits are getting started with their projects, while others are on hold due to COVID policies.
4. Director Report - None
5. Old Business - Review 19-20 FS10F
19-20 3rd Quarter payment was reduced by 20%
19-20 4th Quarter Payment has not been received yet...Joe is working with Business Office and has reached out to Dawn Graham at NYSED for guidance
6. New Business - Joe explained that there are many rumors about this year's funding being reduced by 20%.
Committee Reports
Steering Committee - Joe introduced a possible 2020-2021 budget with a 20% reduction plan. Joe also introduced a possible fee structure for future courses.
5. Old Business
iPad s - anyone with an iPad needs to contact joe about any iPads that they have. They may need to be recycled. Joe will contact EAHS Principal to discuss the 2021 Exceptional STEAM Fair.
6. New Business - None
7. For the Policy Board/Something New
8. Policy Board Members Reports
Lots of comments of what is going on in each district -Staying Positive seems to be the theme. Joe will look into Monica Genta - Monicagenta.com for the policy Board
9. For the Good of the Center
10. Approval of Minutes
Motion by Melissa Reilly to approve minutes as read. 2nd by Christina Campbell. Motion Carried
11. Adjournment
Kristen Winiecki motioned to adjourn at 5:37 pm. Kristen Teeft 2nd. Motion Carried