2022-2023 ECTC Policy Board Meeting Minutes
October 5th, 2022 4:00 pm - 6:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Erin Calder, Kristen Teeft, Cheryl Carpenter, Julie Pfeffer, Cindy Ball, Kathy DeGroat, Kristen Winiecki, Mary Mullins, Allison O’Dell, Ed Stenzel, Loran Carter, Melissa Reilly
Members on Zoom: Derrik Decker
Members Absent: Matt Jones, Angela May, Casey Mohr, Michelle Spasiano
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:06 p.m. Joe gave an outline of the meeting agenda. The next meeting is on 11/30/2022.
1. Communications/Hearing from Visitors/Written Communications - Joe asked that ECTC updates be sent to the School Districts by that Districts’ policy board member. A retired teacher has given us boxes of resources that are available to take for classrooms.
2. Budget Status Report - Joe presented the 22/23 budget as of Sept. 30th, 2022. Motion by Kristen Teeft to approve the Budget Report as presented. 2nd by Cindy Ball. The motion carried unanimously.
3. Committee Reports
Evaluation Committee - Summer Course Evaluations were reviewed including participants’ comments.
Program Committee - Fall Course enrollment and cost projections for all 22/23 courses were presented/discussed. A discussion followed. A few Policy Board members will register for courses with low enrollment allowing those courses to run.
Special Projects Committee - Tech Tool Project were discussed. A meeting with all groups will take place in October.
Steering Committee - The ECTC Director Job Description was presented/discussed in detail. Motion by Melissa Reilly to approve the updated ECTC Director Job description as presented. 2nd by Ed Stenzel. The motion carried unanimously. The Job Description, with meeting minutes and attendance sheet, will be sent to the Teacher Center Program Office at NYSED.
4. Director Report - Joe summarized Center Activities. He gave an update on FarWest Activities/Courses, NYS TC Courses, and the agenda items of the Fall Focus on 10/25/2022.
5. Old Business - None
6. New Business - Implicit Bias Training - This training will be held at the GLP School on November 30 from 8:30 am - 2:30 pm. Joe outlined the training. Joe encouraged Board members to attend and bring one additional educator from their district. Registration forms and related documents will be sent out this week. Please complete those forms as soon as possible.
7. Policy Board Members Reports - Policy Board members updated the PB on “what is new” in their home District.
8. For the Good of the Center - Nothing
9. Approval of Minutes - Joe read through the meeting minutes. Motion made by Julie Pfeffer to approve Minutes as read. 2nd by Allison O’Dell. It was approved unanimously.
10. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 5:47 p.m. 2nd by Mary Mullins. The motion carried unanimously.
November 30th, 2022 12:30 pm - 3:30 pm
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Erin Calder, Loran Carter, Kathy DeGroat, Casey Mohr, Allison O’Dell, Julie Pfeffer, Ed Stenzel, Kristen Teeft, Kristen Winiecki
Members on Zoom: None
Members Absent: Christina Campbell, Cheryl Carpenter, Derrik Decker, Matt Jones, Angela May, Melissa Rielly, Michelle Spasiano.
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 1:35 p.m. Joe gave an outline of the meeting agenda and reminded all that the next meeting is on 2/1/23 at 4:00 p.m. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report - Joe reviewed the Budget Status Report as of November 30th, 2022. Motion by Ed Stenzel to approve the Budget Report as presented. Seconded by Kristen Teeft. The motion carried unanimously.
3. Committee Reports -
Evaluation Committee: Reviewed Fall Session 1 Course Evaluations. Fall Session 2 is ongoing and will be reviewed at the next meeting.
Program Committee: Reviewed Winter/Spring course registration numbers. Reviewed cost of PD Courses for Summer, Fall, estimate for Winter/ Spring, and Collegial Circles. Reviewed Collegial Circles. Discussion ensued regarding the logistics of providing a course. Joe will send out Needs Assessments and Course Proposals for next year.
Special Projects Committee: Reviewed Current Projects, including an update on T3 Projects.
Steering Committee: Joe has started working on the 2023-2024 Budget
4. Director Report - Joe reviewed Center activities, including the number of visitors, laminator use, posters printed, copies made, etc. Reviewed potential purchases - Looked at the price of Cricket, laptop, and standing desk. There was a discussion regarding the purchase of new items for the Center. Joe also outlined the Fall Focus and Spring Symposium, including the Committee of 100.
5. Old Business - None
6. New Business - None
7. Policy Board Members Reports - None
8. For the Good of the Center - None
9. Approval of Minutes - Joe read through the meeting minutes and reminded everyone that the next meeting is on 2/1/2023 at 4:00 p.m. Motion was made by Cindy Ball to approve the minutes as read. It was seconded by Casey Mohr. The motion carried unanimously.
10. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 2:23 p.m. Seconded by Kristen Teeft. The motion carried unanimously.
February 1st, 2023 4:00 pm - 6:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Cheryl Carpenter, Julie Pfeffer, Melissa Reilly, Ed Stenzel, Allison O’Dell, Kelly LaRosa, Erin Calder, Kristin Winiecki
Members on Zoom: Casey Mohr, Christina Campbell, Derrik Decker, Mary Mullins
Members Absent: Kathy DeGroat, Matt Jones, Michelle Spasiano, Kristen Teeft, Mark Weich
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:01 p.m. Joe gave an outline of the meeting agenda and reminded all that the next meeting is on 3/29/23 at 12:30 p.m. Joe is hopeful the State Budget will be in and can be discussed at the March meeting.
1. Communications/Hearing from Visitors/Written Communications:
Joe announced Mark Wiech is the new Policy Board Member from the Holland School District.
2. Budget Status Report:
Joe discussed the budget in detail as of Jan. 31st, 2023. Motion by Melissa Reilly to approve the Budget Report as presented. Seconded by Ed Stenzel. The motion carried unanimously.
3. Committee Reports:
Evaluation Committee:
Summarized Fall Session 2-course evaluations, including some participant comments.
Program Committee:
Reviewed Winter/Spring Course Registration numbers - all courses will run. There is room for more participants in Sessions 2 and 3.
Discussed the Collegial Circles that have been proposed, the number of hours offered, and PD budget estimate. Joe suggested asking teachers who have used tech tools in their classrooms to create manuals for the equipment.
Summarized the Needs Assessment submissions results in detail. A brief discussion followed.
Discussed the Course Proposals for the 23-24 school year. Joe suggested the Program Committee get together at the Teacher Center to evaluate the new course proposals for 23-24.
Special Projects Committee:
Detailed overview of T3 Applications for the 23-24 school year. A discussion followed regarding applications for use of technological equipment.
Steering Committee:
Joe is hopeful that he will know the 23-24 Budget numbers by the March meeting. Presently, the amount of the 23-24 grant is unknown.
4. Director Report:
Reviewed Center Activities, including the number of visitors, lamination footage, posters, copies, etc.
Reviewed recent supply/equipment purchases and recycling of old equipment.
Joe will be taking a course, Implicit Bias “Train the Trainer,” this weekend. He then will be able to present Implicit Bias training.
Joe reviewed the upcoming March 2023 Spring Symposium and Committee of 100 meeting agendas. He will attend both meetings.
5. Old Business: None
6. New Business: None
7. For the Policy Board/Something New:
If You Are Looking for Reasons to Be Happy, You’ll Probably Find Them by Joshua Becker
8. Policy Board Members Reports: None
9. For the Good of the Center: Joe briefly discussed Chat GPT / Open AI and the ramifications of these applications.
10. Approval of Minutes: Joe read through the meeting minutes and reminded all that the next meeting is on 3/29/23 at 12:30 p.m. Motion was made by Julie Pfeffer to approve the minutes as read. Seconded by Cindy Ball. The motion was approved unanimously.
11. Adjournment: Motion made by Kristen Winiecki to adjourn the meeting at 5:23 p.m. Seconded by Kelly LaRosa. The motion carried unanimously.
May 3rd, 2023 12:30 pm - 3:30 pm ECTC Policy Board Meeting Minutes
Members Present: Cheryl Carpenter, Julie Pfeffer, Cindy Ball, Kathy DeGroat, Kristen Teeft, Allison O’Dell, Loran Carter, Mary Mullins, Erin Calder, Kristen Winiecki, Melissa Reilly
Members on Zoom: Derrick Decker, Ed Stenzel
Members Absent: Christina Campbell, Matt Jones, Michelle Spaciano, Mark Weich
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:34 p.m. Joe gave an outline of the meeting agenda and reminded all that there possibly may be another meeting - tentatively scheduled for 5/24/23 at 4:00 p.m.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report - Joe discussed the Budget in detail. A brief discussion ensued.
Motion by Kristen Teeft to approve the Budget Report as presented. Seconded by Allison O’Dell. The motion carried unanimously.
3. Committee Reports -
Evaluation Committee: The second session Winter/Spring participant Course Evaluations were discussed.
Program Committee: The last session of Winter/Spring courses ended yesterday. Evaluations will be summarized and the CTLE certificates and Superintendent letters will be sent out within two weeks.
Special Projects Committee: T3 project applications and purchase order updates were discussed. A video regarding “The Eggspert Learning Toy: Promoting the Enjoyment of Literacy” game was presented.
Steering Committee: Joe reviewed the 23-24 Grant Application and $151,012 Budget in detail.
Code 15 - $85,320
Code 16 - $18,691
Code 40 - $ 6,715
Code 45 - $17,599
Code 80 - $18,081
Code 90 - $3,106
Total - $151,012
Motion by Mary Mullins to approve the Grant Application and Budget as presented. Seconded by Cindy Ball. The motion carried unanimously, with Allison O’Dell recusing herself from the vote.
Joe also reviewed the Far West Network 23-24 Grant Application and $27,723 Budget in detail:
Code 15 - $22,713
Code 80 - $4,440
Code 90 - $570
Total $27,723
Motion by Kathy DeGroat to approve the Grant Application and Budget for the Far West Network as presented. Seconded by Kristen Teeft. The motion carried unanimously.
4. Director Report - Joe presented Center Activities, including the number of visitors, and the work they did in the center to create instructional materials for instruction.
5. Old Business - The amendment to the Bylaws that was introduced at the March 29th, 2023 meeting was discussed. Motion by Loran Carter to approve the change to the Bylaws as presented. Seconded by Melissa Reilly. The motion carried unanimously.
6. New Business - None
7. For the Policy Board/Something New - Joe reviewed the article: “Three Simple Mindfulness Practices”
8. Policy Board Members Reports - None at this meeting.
10. Approval of Minutes - Joe read through the meeting minutes and noted that he would notify the Policy Board if we would need to meet on May 24, 2023. Motion made by Julie Pfeffer to approve the minutes as read. Seconded by Cindy Ball. The motion was approved unanimously.
11. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 2:08 p.m. Seconded by Kristen Teeft. The motion carried unanimously.