2021-2022 ECTC Policy Board Meeting Minutes
May 4, 2022, 12:30 pm - 3:30 pm ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Cheryl Carpenter, Kristen Teeft, Mary Mullins, Julie Pfeffer, Kathy DeGroat, Kristen Winiecki, Ed Stenzel, Allison O’Dell
Members on Zoom: Loran Carter, Casey Mohr
Members Absent: Erin Calder, Michelle Spasiano, Matt Jones, Christina Campbell
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:31 p.m. Joe gave an outline of the meeting agenda.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report
Year to date we have spent $79,652.91
Remaining funds are $21,012.09
Joe reviewed the Budget in detail. Discussion ensued. Motion made by Allison O’Dell to have Joe provide up to 7 hours of Professional learning in May and June of this year. Seconded by Kristin Teeft. Motion carried unanimously.
A motion was made by Mary Mullins to approve the Budget Report as presented. 2nd by Ed Stenzel. Motion carried unanimously.
3. Committee Reports
Evaluation Committee - Joe went over participant Course Evaluations for the remainder of the Winter/Spring Courses.
Program Committee - Nothing to report
Special Projects Committee - We have received the Green Screen and Pedometers. Teachers should receive this equipment and be able to start using it in the next month.
Steering Committee - Director Evaluation/Secretary Evaluations were discussed. Mary M will summarize the eval and share the results with Joe.
4. Director Report - Joe summarized Center activities, including poster printing numbers, lamination footage, copies, Ellison die usage, etc.
5. Old Business - Joe reviewed the minor changes to the 2022-2023 Continuation Application and FS10 that were approved at April 6, 2022, Policy Board Meeting, because of the increase to our budget. Discussion ensued. A Motion to approve the 2022-2023 Continuation Application and Budget was made by Kristen Winiecki. 2nd by Melissa Reilly. Motion carried unanimously.
2022-2023 FS10 is updated as follows:
Code 15: $81,330
Code 16: $18,050
Code 40: $9,845
Code 45: $23,454
Code 46: $1,500
Code 80: $13,727
Code 90: $3,106
Total: $151,012
6. New Business:
The 2022-2023 FarWest Network Grant/FS10 was presented as follows:
Code 15 - $22,667
Code 80 - $4,486
Code 90 $570
Total - $27,723
A Motion to approve the 2022-2023 FarWest Network Grant and FS10was made by Cheryl Carpenter. 2nd by Kathy DeGroat Motion carried unanimously.
7. For the Policy Board/Something New - Quotes from Yoda for “May the 4th Be With You”
8. Policy Board Members Reports - nothing
9. For the Good of the Center - nothing
10. Approval of Minutes - Motion made by Cindy Ball to approve the Minutes as read. 2nd by Kristen Teeft. Motion carried unanimously.
11. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 2:20 p.m. 2nd by Julie Pfeffer. Motion carried unanimously
April 6, 2022, 4:00 pm - 6:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Allison O’Dell, Ed Stenzel, Melissa Reilly, Kelly LaRosa, Mary Mullins, Julie Pfeffer, Cindy Ball, Kristen Winiecki
Members on Zoom: Christina Campbell, Erin Calder, Kristen Teeft, Casey Mohr
Members Absent: Cheryl Carpenter, Kathy DeGroat, Matt Jones, Angela May, Michelle Spasiano
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:00 p.m. Joe gave an outline of the meeting agenda and reminded everyone the next meeting is on 5/4/2022 at 12:30 p.m. Joe requested members add the meeting to their calendar.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report - Of our $100,665 budget we have spent $67,649.68, leaving $33,015.32 available.
Joe reviewed the budget in detail. A motion was made by Kristin Teeft to approve the Budget Report as presented. 2nd by Alison O’Dell. Motion carried unanimously.
3. Committee Reports
Evaluation Committee - Joe outlined the participants’ Course Evaluations for the Winter/Spring courses that have been completed to date.
Program Committee - Joe reviewed the Program Committee’s evaluations of the New Course Proposals. He reviewed the Draft Course Catalog (Summer ‘22, Fall ‘22, and Winter/Spring ‘23 Course Sessions) in detail, including the number of courses, course hours per session, and course instructor costs. After a brief discussion, a motion was made by Mary Mullins to approve the 22-23 Course Catalog. 2d by Cindy Ball. Motion carried unanimously.
Special Projects Committee - Joe reviewed the T3 Applications. He summarized each application, including the teacher/district/building, the tool, the proposed activities, potential impact on students, and cost of each project. A motion was made by Kristen Winiecki to approve $5,700 for the 22-23 Tech Tool Tryout program. 2nd by Ed Stenzel. Motion carried unanimously
Steering Committee - Director’s evaluation will be sent out soon
4. Director Report
Updates on Center Activities - Joe summarized Center activities, including visitors, poster printing numbers, lamination footage, copies, Ellison die usage, and course registration numbers
FarWest Network/NYS TC Activities/Courses - Joe discussed procedures for registration for FarWest and NYS courses
NYS Budget Update/Grant Update - There has been no direction regarding the budget to date
5. Old Business - Kimberly Nottis from Iroquois had her name drawn in the random drawing for those that completed the 21-22 Professional Development Survey/Needs Assessment.
6. New Business - 22-23 Continuation Grant Application
Narrative
FS-10/Budget Narrative
Joe discussed the grant application, narrative, and budget in detail. Motion to approve the proposed Continuation Grant Application and Budget as presented made by Julie Pfeffer. 2nd by Alison O’Dell. Motion carried unanimously. If the NYS Budget changes the allotment amount, the grant application will be revisited for approval.
7. For the Policy Board/Something New - None
8. Policy Board Members Reports - None
9. For the Good of the Center - None
10. Approval of Minutes - Motion made by Cindy Ball to approve the Minutes as read. 2nd by Melissa Reilly. Motion carried unanimously.
11. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 5:20 p.m. 2nd by Mary Mullins. Motion carried unanimously.
February 2nd, 2022 12:30 pm - 3:30 pm
ECTC Policy Board Meeting Minutes
Members Present: Cheryl Carpenter, Ed Stenzel, Julie Pfeffer, Christina Campbell, Kristen Winiecki, Kristen Teeft, Kathy DeGroat, Allison O’Dell, Joe Winiecki
Members on Zoom: Melissa Reilly, Casey Mohr, Loran Carter
Members Absent: Erin Calder, Cindy Ball, Derrik Decker, Matt Jones, Angela May, Mary Mullins, Michelle Spasiano
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:39 p.m. Joe gave an outline of the meeting agenda. The next meeting is on 4/6/2022 at 4:00 p.m. Joe requested members add the meeting to their calendar.
1. Communications/Hearing from Visitors/Written Communications - Recent visit with mentor and interns went well.
2. Budget Status Report - Joe explained the Budget Status Report:
Total Spent Grant Year $53,801.65
Total Available $46,863.35
After a brief discussion, a motion was made by Kristen Teeft to approve the Budget Report as presented. 2nd by Ed Stenzel. Motion carried unanimously.
3. Committee Reports
Evaluation Committee
Summary of Professional Development Surveys - Joe reviewed the Summary breakdown in detail.
Program Committee
‘22-’23 Course Proposals - Joe summarized course proposal numbers, including 14 new course proposals. The Program Committee will review and rate the new proposals. Joe will summarize ratings and report back to PB at the next meeting.
Special Projects Committee
T3 Applications - Joe discussed current applications
7 applications - Joe will set up a virtual meeting
Steering Committee
‘22-’23 Grant Information - Joe is starting to work on next year’s grant
4. Director Report
Center Activities - Joe discussed Center activities in December and January in detail, including visitors to the Center, the number of copies/posters made, and laminator usage.
Winter/Spring ‘22 Registration Update - Joe discussed registration numbers, courses running now, and courses that will start in March for this session. He also outlined the course totals for the program year.
Joe discussed equipment loans
Joe discussed Far West collaboration
NYS Budget - Joe announced that TC’s are included in the Governor's Budget (for the first time in many years!)
Discussion ensued.
5. Old Business - None
6. New Business
Supplies for ‘22-’23 - Joe discussed grant funding for supplies
New grant information will be forthcoming. Joe will collect as much information as possible for the next meeting.
7. For the Policy Board/Something New
* Kelly McGonigal, “How to Make Stress Your Friend” (https://youtu.be/RcGyVTAoXEU)
* Gerry Brooks “Blessings come in all shapes and sizes - don’t miss one!” (https://www.youtube.com/watch?v=iFCHo9bxqvY)
8. Policy Board Members’ Reports - Members will report at the next meeting
9. For the Good of the Center
10. Approval of Minutes - Motion made by Kristen Winiecki to approve Minutes as read. 2nd by Christina Campbell. Motion carried unanimously.
11. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 2:05 p.m. 2nd by Christina Campbell. Motion carried unanimously.
Respectfully submitted by Laura Hamberger
December 1st, 2021 12:30 pm - 3:30 pm In-Person/Zoom
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Erin Calder, Ed Stenzel, Allison O’Dell, Julie Pfeffer, Cheryl Carpenter, Kristen Winiecki, Mary Mullins, Angela May, Christina Campbell
Members on Zoom: Casey Mohr, Melissa Reilly, Kristen Teeft
Members Absent: Kelly Morgan-LaRosa (alt), Michelle Spasiano, Matt Jones, Derrik Decker,
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 12:38 p.m. Joe gave an outline of the meeting agenda. The next meeting is 2/2/2022 at 12:30 p.m. and is a daytime meeting. Joe requested members add the meeting to their calendar. Joe welcomed new Board member Cheryl Carpenter.
1. Communications/Hearing from Visitors/Written Communications - None
2. Budget Status Report
Joe explained the Budget Status Report in detail.
Of our $100,665 Grant, we have spent $35,734.05. Leaving $72,758.21 available.
We have $9,191.27 available in the “946” Trust in Agency Account.
Motion by Ed Stenzel to approve the Budget Report as presented. 2nd by Cindy Ball. Motion carried unanimously.
3. Committee Reports - Joe explained Committee duties
Evaluation Committee:
Joe summarized Fall Course Evaluation comments. A brief discussion followed.
Program Committee
New Course Proposals were reviewed. A brief discussion followed. It was decided to have the new proposals included for consideration for the 2022-2023 Program Year Course Catalogs.
Special Projects Committee
Joe discussed a few of the T3 Projects. Joe displayed some of the student's works as they related to the Weather Station Project.
Steering Committee
Nothing
4. Director Report Joe discussed course proposals and keeping within budget.
-Center Activities - Joe discussed Center activities in October and November in detail, including visitors to the Center, the number of copies/posters made, and laminator usage.
-Winter Registration Update - Joe discussed registration numbers, including the number of courses that should run, and soliciting new instructors for future courses. Discussion ensued regarding future courses and the possibility of in-person courses resuming.
-Joe is going to go to three non-public schools to introduce the ECTC and is available to come to public school faculty meetings. A brief discussion followed.
-Joe discussed FarWest collaboration and letting people know about their courses.
-We continue to work with the West Seneca Teacher Center.
-We continue to remove outdated items from the Center.
5. Old Business
None
6. New Business
The Needs Assessment/Professional Development Survey will be sent out next week. Joe will send out a Request for Proposal for the 2022-2023 Program Year.
7. For the Policy Board/Something New
Nothing
8. Policy Board Members Reports -
Board Members gave updates regarding their Districts. Discussion ensued.
9. For the Good of the Center
Nothing
10. Approval of Minutes - Motion made by Christina Campbell to approve Minutes as read. 2nd by Kristen Teeft. Motion carried unanimously.
11. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 2:23 p.m. 2nd by Mary Mullins Motion carried unanimously.
Respectfully submitted by Laura Hamberger
October 6th, 2021 4:00 pm
ECTC Policy Board Meeting Minutes
Members Present: Cindy Ball, Kristen Teeft, Kristen Winiecki, Julie Pfeffer, Kathy DeGroat, Joe Winiecki
Members on Zoom: Erin Calder, Christina Campbell, Derrik Decker, Mary Mullins, Allison O’Dell, Melissa Reilly, Loran Carter, Cheryl Carpenter
Members Absent: Ed Stenzel, Michelle Spasiano, Matt Jones, Angela May, Casey Mohr
Welcome: Joe welcomed everyone to the meeting and called the meeting to order at 4:07 p.m. Joe gave an outline of the meeting agenda. The next meeting is on 12/1/2021 at 12:30 p.m. and is a daytime meeting. Board members' Districts can be reimbursed for the half-day sub if necessary. Please let Joe know asap. Joe welcomed new Board members Cheryl Carpenter and Michelle Spasiano.
1. Communications/Hearing from Visitors/Written Communications - none
2. Budget Status Report - NYSED has approved our Grant and Budget. Grants Financed will send an Appropriation Letter to E2CC BOCES soon… Although the Grants Financed Office has not sent the initial appropriation to E2CC BOCES, the Budget report presented by Joe as of Sept. 30, 2021, has $82,905.46 remaining. Joe discussed ECTC funding and expenses in detail. Motion by Kristen Teeft to approve the Budget Report as presented. 2nd by Cindy Ball. Motion carried unanimously.
3. Committee Reports
Evaluation Committee - Summer Course Evaluations were reviewed with the Policy Board. Discussion followed.
Program Committee - 3 new Course Proposals were received - Joe reviewed the 3 new proposals. Compassion Tool Kit, Mathematical Routines, Bringing Students Together with Collaborative and Cooperative Work. He will send them to the Program Committee for review and recommendation.
Special Projects Committee - Update on T3 Projects, including iPads and ApplePencils in Secondary Art Classrooms; Weather stations will be installed soon at five school buildings; Rosen Books and Games are in the Pre-K classrooms; one set of the Elementary coding kits is in a classroom. The teacher is experimenting with them and hopes to have them in the kids’ hands soon. We now have a partnership with West Seneca TC - the Holland teacher that is using the Ti Hub and Rovers took a job at WS Middle. She is using the devices in her class and with an after school club! This is a great opportunity to work with another Center! We also have fitness watches in 4 PE/CTE classrooms, Thimble Coding Kits in Gowanda HS, and OSMOs in two Elementary classrooms.
Steering Committee - ECTC Instructor Job description - Joe discussed new posting information for instructors. Discussion followed. Motion to approve the ECTC Instructor Job Description was made by Kristen Winiecki. 2nd by Kristen Teeft. Motion carried unanimously.
4. Director Report - Joe presented a detailed update on Center activities (visitors, lamination, posters, bookbinding, and copies). Review of Session 1 fall courses, some of the summer courses, and estimates for Winter/Spring course hours, FarWest courses, collaboration with West Seneca Teacher Center, and National Board Certification sessions. Discussions ensued.
5. Old Business - Updates on recycled equipment, new equipment, and “sprucing up the Center.”
6. New Business - None
7. Policy Board Members Reports - Will reconvene regarding Member Reports at December meeting.
8. For the Good of the Center
# 1 barrier to a good life
How heavy is this glass of water?
9. Approval of Minutes - Motion made by Kathy DeGroat to approve Minutes as read. 2nd by Julie Pfeffer. Approved unanimously.
10. Adjournment - Motion made by Kristen Winiecki to adjourn the meeting at 4:53 p.m. 2nd by Julie Pfeffer. Motion carried unanimously.
Respectfully submitted by Laura Hamberger