Privacy Notice

Privacy Notice – Schools data capability project survey

Who we are

This work is being carried out by the Data Leaders Collective to support the Schools sector data capability grant scheme funded by the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller for the personal data processed as part of conducting a short survey with data professionals in the schools sector, and Potteries Educational Trust are the data processors. This survey will inform two projects that are funded by the DfE:

Data Leaders Collective - Data Capability Project

Summaries of the survey will also inform the DfE’s next steps and shape future direction of policy to support data skills and use in the schools sector.

How we will use your information

We will use personal data; namely existing channels – via professional networks focused on data roles and data use in the schools and college sector. We will use these channels to supply data professionals with a link to a single online survey using a survey platform (Google Classroom). Completion of the survey will not be mandatory; all responses will be voluntary.

Your data will be held in accordance with the privacy policy of Google Education; your data will be stored on servers located in the UK.

The nature of your personal data we will be using

The categories of your personal data that we will be using for this project are: 

•  Role of the person completing the survey in the organisation

•  Name of contact

•  Email address of contact (related to their role at their organisation)

Why our use of your personal data is lawful

In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant condition is:

• Your consent - where this is relied upon, you can ask to remove your consent at any time. You can do this by contacting the project via the contact form on the website

Who we will make your personal data available to

Your personal data will be available to the project partners. Your personal data will not be made available to DfE or any other external organisation.

How long we will keep your personal data

The data processors will only keep your personal data up to 31 March 2024.

We will take necessary steps to keep your information safe. It will then be securely destroyed when it is no longer needed. We will keep your data for no longer than two years, but may delete or anonymise it before then.

If you want to know how long we keep your information, please write to DfE Departmental Records Officer using our secure online contact form.

Your data protection rights

More information about how the DfE handles personal information is published here:

https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a ‘subject access request’.

For further information and how to request your data, please use the ‘contact form’ in the Personal Information Charter at

https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter

under the ‘How to find out what personal information we hold about you’ section.

If you need to contact us regarding any of the above, please do so via the DfE site at: https://www.gov.uk/contact-dfe.

Further information about your data protection rights appears on the Information Commissioner’s website at: Individual rights | ICO.

The right to lodge a complaint

If you have any concerns about our use of your personal information, you can make a complaint to the Data Protection Officer at:

Department for Education

(B2.28) 7 & 8 Wellington Place

Wellington Street Leeds

LS1 4AW

Alternatively, you have the right to raise any concerns with the Information

Commissioner’s Office (ICO) via their website at https://ico.org.uk/concerns/.

Last updated

We may need to update this privacy notice periodically so we recommend that you

revisit this information from time to time. This version was last updated on 15/01/2024.