Grade Posting Procedure
FOR ADMINISTRATORS & CLERKS

To allow teachers to submit grades and comments for students, you first need to open the "window."

1. Open SchoolBrains.

2. On the left, click Schools and then choose your school.

3. Once opened, click the Terms tab.

4. In the list of terms, find the appropriate term and uncheck the checkbox in the Locked column.

5. Click Save.  The window is now open! 🎉

It is a good idea to message all teachers in your school that the grade-posting window is now open.  Include a due date and time for completed grade submissions with your message.

Before you close the window, run a report to check for missing grades.

1. At the top, click the School Admin tab

2. Click Reports.

3. Select the Student Grades Report.

4. Filter School, Term, Missing grades, and By Teacher.

5. Click Print Report.

Review the resulting report for genuine missing grades.  You can then decide to:

• ask the relevant teachers to upload their grades themselves, or

• navigate directly to those sections to upload the grades yourself.

This is also where secondary schools will want to check for grades lower than 50 in sections where the Minimum-50 Protocol is in place.

Once you have determined that all necessary grades are in fact uploaded, close the window.

1. In SchoolBrains, on the left, click Schools and then choose your school.

2. Once opened, click the Terms tab.

3. In the list of terms, find the appropriate term and check the checkbox in the Locked column.

4. Click Save.  The window is now closed! 🔒

5. Check for missing grades by running a Student Grades Report.  If needed, you can upload missing grades by section.  Here is a walkthrough.

After the window is closed, you will want to run a few tasks before generating progress reports or report cards.

1. In SchoolBrains, on the left, click Schools and then choose your school.

2. Once opened, click the Term Actions tab.

3. Select the appropriate term in the Period dropdown menu.

4. Click the Compile Term Attendance button.

5. If your school calculates GPAs:

   1. Click Post Grades to Transcript.

   2. Click Calculate Term GPA.

6. If your school runs honor roll policies, click Calculate Term Honor Roll.

7. High Schools Only: Click Calculate Term Ineligibility.

When you're ready to post the Progress Report or Report Card to the Community Portal:

1. In SchoolBrains, on the left, click Schools and then choose your school.

2. Once opened, click the Report Cards tab.

3. Select the template you would like to use.

4. Click Print Report.

5. Choose the correct term from the Term dropdown menu.

6. Expand the Filter menu and apply the following 2 filters:

   • IsActive Equals Yes

   • End Greater Than 07/31 (of the current school year)

   • Click Apply

7. Click the green checkmark to select all applicable students.

8. Click the Print Report Card to Student Documents button.  The page will then indicate that the job has been submitted.  Click back.