Log shall be kept for each class (Nursery and Primary) and Grade (Secondary)
Each Class Log shall contain relevant bio and achievement data of every learner.
Each Log shall also serve as a Class Inventory
The Attendance Registers shall be marked every time the school meets, however small the attendance may be, or even if no pupil is present, marking should begin the first day of the school year and end on the Cast day there of.
Unpunctuality should also be indicated "Ø".
Adequate time for marking the register shall be provided in the timetable, according to the number of pupils on roll
The maximum time allowed for marking registers is fifteen minutes in the morning and fifteen minutes in the afternoon.
The names of boys shall be entered separately from those of girls in the register as far as possible, division or class/level registers shall be kept.
When a pupil has been absent from the school for three months without notation of withdrawal, an entry of the fact shall be made in the withdrawal column of the admission register and in the circumstances the pupils name shall not be re-written in the attendance register for the next term.
When a pupil has been withdrawn after notification of withdrawal is given by the parent or guardian in person or in writing, an adjustment shalt be made at once in the attendance register by drawing a fine in red ink from the Cast day the pupil attended to the end of the term.
At the commencement of each term the names of the pupils shalt be entered in the register of
attendance according to divisions or classes/level, preserving the same order throughout the year.
When a pupils name is placed on the attendance register any time after the commencement date of the term, a line in ink shaft be drawn from the name across intervening columns to the column where the first attendance is marked No vacant space is to be Left on the register between any two names in the same class/level or division.
The Register must be marked twice daily during the time set apart in the timetable for the
purpose. The same must be done within half-hour of the opening of each session of school In any case, in which, owing to heavy rains, the attendance is greatly reduced a footnote shall be inserted [and initialed by the teacher] mentioning such rains.
After the register is closed no pupil's attendance is to be recorded.
Presence must be marked with a "/" and absence must be distinctly and clearly marked with an "o"
here must be no blanks, no alterations, and no erasures; errors must be corrected by footnotes.
If after Registers are marked any pupil other than one at the preparatory level leaves the school less than two hours after the beginning of the morning session, the mark indicating presence must be canceled by making the "/" an "X"
The Register must be original and not copied from sheets of paper with the object of keeping the Register clean or for any other reason.
Within the first half-hour of each session of the school the number of attendances recorded on each page and the total number made by the whole school; must be entered in the spaces provided on the Register. The number of attendances made by each pupil during the week must be entered every Friday afternoon, or last working session of the week, and the total attendances made by Whole school at the end of each term must be appropriately entered during the first month of the succeeding term.
In the case of nursery schools, the attendance of each child is recorded only once each day in the morning session.
On the occasion of a holiday/non-meeting of school, a Line must be drawn down the whole Length of the attendance column for the day; for longer periods "holidays" must be written across the column.
In schools situated on the banks of rivers and unapproachable by any public path, the marking of the Register for the morning session may be done within one hour after time fixed for the opening of that session.
Teachers are responsible for the accurate marking of the Registers but the general responsibility for the manner in which the Registers are kept shall remain with the Head
The Whole School Daily Attendance Data must be recorded at the back of one register, preferably that of the last grade. This register is referred to as the faster Register.
This is copied from the Divisional/Departmental2ime table and mounted on a wall in the particular classroom.
Each student/pupil must be in possession of a copy of his/her Class Timetable.
Checking must be done in accordance with the provisions in the Class Timetable; any variation must be sanctioned by the Headteacher.