Safeguarding Requirements for Hirers

Safeguarding and promoting the welfare of children is everyone’s responsibility.

1. Safety and Supervision in Shared Spaces

CHS facilities are shared by a diverse mix of youth and adult organisations. All hirers must ensure their personnel are aware of the shared environment and maintain the highest standards of conduct.

Group Type                                      Mandatory Supervision and Conduct

All Groups (Mandatory Rules) Professional Conduct: All personnel must maintain high standards of
conduct; inappropriate language, behaviour, or unsupervised access to
children is strictly prohibited.

Facilities: Adult and children toilet facilities are clearly marked and must not be shared.

Adult-Only Groups Instruct all members and visitors to be aware of children on the
premises and follow safeguarding best practices at all times.

Groups with Children Active Supervision: Guardians must actively supervise children at all
times, especially in shared areas like changing rooms and toilet entrances.
Supervision Ratios: Hirers must ensure appropriate supervision ratios
are maintained and that no unsupervised access or interaction occurs
between their group and other site users (including CHS pupils).

2. Mandatory Vetting and Documentation

If your group involves Children or Adults at Risk, you must provide the following documentation and confirmations as part of your Hire Agreement before the letting commences.

Required Action Documentation/Confirmation Needed

Designated Lead Your nominated Safeguarding Lead (must be available on-site during
all sessions).

Vetting & Checks Confirmation that all staff and volunteers have an Enhanced DBS
which covers working with children, and can supply details upon
request.
Confirmation that coaches/staff have undergone an identity check
and have the right to work in the UK.

Training Confirmation and evidence that staff have undergone mandatory
safeguarding training (including reading Part 1 or Annex A of Keeping
children safe in education (KCSIE)).

Confirmation that all personnel know how to report a safeguarding
concern*.

Policies Your Safeguarding Policy, Allegations/Complaints Policy, and Risk
Assessments (including emergency plans and safeguarding risks).

 Your Code of Conduct for Staff/Volunteers (including policy on one-to-
one contact and behaviour management).

 A Code of Conduct for players and parents/participants.

3. Reporting Concerns and Enforcement

Reporting Procedures

• If you have any concerns raised involving an activity on site, our team MUST be informed immediately for urgent matters, and formally notified within 24 hours.

• When reporting an incident, you must include: Who, Time/Date, What happened, and Action taken/Next steps.

Contact Role Phone / Email

24-Hour Safeguarding Line Emergency Reporting 07538 048 943

Mrs. Jessica Acton CHS Designated Safeguarding Lead (DSL) 0161 488 3330 ext 3538

Judy McSorley CHSE Liaison / Enterprises Manager lettings@chschool.co.uk /
0161 488 3330 ext 3317

Compliance and Termination

• Allegations: If we receive an allegation, the concern will be managed in accordance with CHS’s Allegations Management Procedure. The DSL will inform the Local Authority Designated Officer (LADO) within one working day, as required by statutory guidance.

• Monitoring: We will inspect safeguarding documents periodically and may conduct spot checks to ensure compliance.

• Termination: We reserve the absolute right to terminate or suspend any hire immediately if safeguarding requirements are not met.

For more details, please refer to DFE’s non-statutory guidance 'Keeping children safe in out-of-school settings' .