Screen Sharing

Control what you share (and don’t share)

• • Close or minimize windows other than what you plan to share

    1. Helps you better able to navigate quickly to what you want to share

    2. Helps prevent unintentional shares

  • Use “Advanced” sharing options to share audio only, content from a second screen, or part of browser window

Prevent others from sharing their screens

• • Under “Schedule Meeting” settings, you can select “Mute participants upon entry”

  • Under “In Meeting (Basic)” settings, you can choose whether only the host(s) or all participants can share their screens, or share their screens when other attendees are screen sharing

• Only the user employing this feature will need to be on version 5.4.3; viewers can be connected with older versions

• The sharer will always know which screens they are sharing by an extensible green border; see presenter view on left:

• On the right is the participants’ view of the same shared browser and finder windows. Note the rest of the presenter’s desktop is not visible. Any space outside the shared windows on the shared screen that would show desktop is instead blacked out.

Enabling simultaneous screen sharing as the meeting host

• • You can change the default screen sharing option from one to multiple participants being able to screen share at same time:

1. Start your Zoom meeting as the host

2. Click the green upward arrow to the right of Screen Share

3. Then select Multiple participants can share simultaneously

Simultaneous screen sharing

• • Any participants (including the host) using the Zoom desktop client can click Share Screen to begin sharing. Even if someone is already sharing a screen, another participant can begin sharing

  • Depending on their setup, participants will see the following:

    • Participants using dual monitors can see the two most recently shared screens on each monitor

    • Participants using a single monitor see the most recently shared screen. Participants can select View Options to change the screen they are viewing

    • Participants using the Zoom mobile app see the most recently shared screen. They cannot change the screen they are viewing

  • As the host, you can choose to switch to the option One participant can share at a time for any portion of the meeting. See the instructions on how to share a screen when only one participant can share at a time

Sharing computer sound during screen sharing

• • Zoom screen sharing allows you to share the desktop, window, application or audio/video

  • Zoom allows you to also send computer audio to the remote attendees when sharing a video or audio clip

  • To share computer audio such as YouTube, Pandora, etc. during screen sharing, click on Share Computer Sound

Sharing whiteboard and other screen at same time

• • Use an auxiliary device (tablet) to allow you to share both whiteboard and other screen (e.g., PPT slides) simultaneously

  • E.g., start the meeting from your desktop and then also join from a laptop, tablet, etc.

Side-by-Side Mode

• • Participants who are viewing a shared screen can switch to Side-by-side mode

  • This enables them to see the shared screen alongside either the Speaker/Gallery View, depending on chosen view adjust the location of the separator between the shared screen and video to change the relative size of each side

Enter Side-by-Side Mode automatically:

1. Click your profile picture then click Settings

2. Under the General tab, check Side-by-Side Mode

3. Zoom will automatically enter Side-by-Side mode when someone starts screen sharing

Limitations

• • Zoom Rooms and participants using the Zoom mobile app can only share if no one else is sharing

  • In Zoom webinars, only hosts and panelist can speak and share their screens

  • When you enable the option to share multiple screens simultaneously, the options Share computer audio and Optimize for full-screen video clip are not available

  • Computer sound cannot be shared while multiple screens are being shared

  • Side-by-side mode does not work if the dual monitors setting is enabled

  • Slide sharing in virtual backgrounds

    • Requires Zoom client v. 5.20 or higher

    • Anyone using an older version will only be able to present or view in normal sharing mode

    • Sounds, transitions, and animations in slides are not supported