Recording

Before Recording

• Review these helpful guidelines:

  • Video Recommendations

  • Audio Recommendations

• In general, prioritize audio quality over video quality:

  • Use a decent mic and try to limit acoustic reflections with padding

• Set up auto-saving in-meeting chat in your Zoom settings

  • Your proctor or you can enable auto saving chat within Zoom Settings (source: Saving In-Meeting Chat)

  • Why auto-save chat? Due to class size and time limitations, some students only get to contribute via chat. This is a way to equitably further gauge attendance and participation.

  • Please make sure to save in-meeting chat in the same folder as your lecture recording in bCourses, and share it with students along with the video recording when applicable to enhance access.

You can start/stop Zoom recordings at any time and choose to include unrecorded time throughout your Zoom session

• This gives students a chance to discuss topics or ask questions they do not wish to have recorded

Local (Computer) Recordings vs. Zoom Cloud Recordings

Review this link to understand Zoom recording display layouts (Cloud vs. Computer)

NOTE: Hosts and co-hosts may record in Zoom meetings by default. To enable a non-host participant to record, give them access via the Participants Menu in-meeting

Local recording

• Local recordings follow the meeting host between rooms, and are likely the best recording solution for most users

• Local recordings can be initiated in any room, but always record the room the host is in

• Local recordings are stored on the computer that initiated them

• Local recordings do not give you the option for Zoom’s (non-ADA compliant) auto-captioning/meeting transcripts

Cloud recording

• Cloud recordings of Zoom meetings can be initiated only in the main room, and will continue as long as the host stays in the main room

• When the host leaves the main room, the cloud recording will pause. When the host returns to the main room, the cloud recording will resume

• It is currently not possible to record a breakout room to the cloud

Class Recordings Guidelines & Sharing

• Recordings are to aid instructors and proctors in attendance and participation tracking. Instructors may choose to share the recordings with the class, but this is not required.

• Recording is OPTIONAL and at the discretion of the instructor, and might be a helpful and equitable way to let students review classes asynchronously.

• Campus Policy on recording sections, participation requirements

• In case of (grading) need, we want to have the recordings all in one place. There is an easy way to do this in bCourses (without using Box folders):

1. Meetings recorded in the cloud will show up in the meeting host's "My Media" in bCourses

2. You can select all the videos you want and move or publish them over to the "Media Gallery" in the Instructor & GSI bCourses. Please see this online guide for reference, as well as the images below for reference to a "My Media" file's Publishing Status:

Limitations & Best Practices

• • Review this link to prep for Zoom recording display layouts (Cloud vs. Computer)

  • You can require consent to be recorded via Zoom, but participants who do not consent will be denied access to the meeting

  • Only require consent after giving students a chance to express any concerns, and come up with a mutually agreed-upon plan for their participation

  • Local recordings will be saved to the computer of whoever starts the recording (not necessarily meeting host)

  • If recording to the cloud, the recording will pause if the meeting host leaves the main room (e.g., to join a breakout room) and can resume once they return

  • For Auto-Saving Chat: Auto-saving chat will only auto-save for the meeting host. The host has to be present in the meeting for a local chat transcript to be saved.

  • For Zoom-Kaltura (bCourses) video auto-syncing:

1. The recording is associated with the account of whomever set up the Zoom meeting. You must record meetings to the cloud (vs. your computer) to enable; otherwise you will need to import Zoom recordings manually by downloading and uploading to "My Media".

2. Kaltura must also have been enabled by clicking the pop up in the home screen of bCourses. If you can see a "My Media" option, you are all set. You have to be in the bCourses to see "My Media".