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Want to travel as a Department/ACC representative? Here are some helpful websites to get all the forms completed.
Want to travel as a Department/ACC representative? Here are some helpful websites to get all the forms completed.
Under Pre-Trip complete the Estimated Travel Expenses worksheet and submit to Department Chair.
Under Pre-Trip complete, click on the “approval” to travel form. This will bring you to the Authorization page.
For first time travelers click complete the “Purchasing Card Application and Agreement form”: For subsequent trips click the 2nd option.
Complete the Professional Development Request form for approval if appropriate, PRIOR to the attendance. Professional development credit will not be approved after the sessions.
Submit all forms to Department Chair for approval.
Reconcile Expenses after the trip.
Travel Card
In order to simplify the process for the department, ALL travel/conference expenses must be on an ACC travel card and you must follow all cardholder responsibilities. While the college allows for personal reimbursement, our department wants all expenses to be on the travel card. That means you will have to apply early for your travel card in order to have it in time to register for the conferences when you want to.
Note: If you are using any ACC credit card for travel expenses including hotel and registration, you must use it for your food as well. You do NOT get to claim per diem for food. All food must be charged to your ACC card. You then must reconcile your card and expenses on the Citibank/Globalmanagement website. You need to upload your receipts there.
Because you are using an ACC credit card for your travel you do NOT use it to purchase gasoline. You will claim mileage on your expense report which includes reimbursement for gas per mile traveled. You are not reimbursed the actual gas cost. You do not submit gas receipts either.
You may also contact the Dean's office for assistance with these travel process, such as missing receipts.
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