Using a Kiosk is easy! Kiosks generally allow for a scannable barcode or manual ID/PIN entry.

VIDEO: Capturing Time (Portal Kiosk)

VIDEO: Capturing Time (Scan or IP / PIN)

 Scan

VIDEO: Capturing Time (Scan)

Scan-based kiosks provide a scannable barcode for time entry. 

The screen will indicate the current time and a prompt that says, "Waiting for scan." 

Scan your barcode at the kiosk.

The system will show a success screen when the barcode is scanned correctly, provided your organization does not require any additional details. 

You may also need to indicate a location, for example, for those who work at multiple locations or have additional job types.

Manual Entry

VIDEO: Capturing Time (ID / PIN)

On some kiosks, you may need to click the "Use ID/PIN" button and manually enter your credentials (i.e., your ID/PIN). 

Enter this information in the provided fields and click Sign In.

The system will show a success screen when the information is entered correctly. 

You may also need to indicate a location, for example, for those who work at multiple locations or have additional job types.

Defining Locations/Job Types

If you have multiple positions or you work at multiple locations, you may be required to specify your duties and location of work. 

Make these selections from the provided dropdowns and click the Sign In button (to log in) or Sign Out button (to log out), depending on your current status.

Adding Comments

You may encounter three types of comment options.

1. Custom: Open text box allowing the employee to enter their comment. 

2. Pre-defined: Options are limited to pre-defined comments created by the District. These are visible via a drop-down menu.

3. Both: Employee can choose the pre-defined comments or select “Custom” and enter their comment.

Success Messages

As an employee, if your sign-in was successful, you will see a "Success!" message with the location and job type you are working.

If the sign-in is unsuccessful, an error message will appear. 

Please report the exact wording of the message to your Administrator if a problem persists.

When you are ready to sign out, follow the same Sign In steps shown above but select "Clock Out."

Downloading the Frontline Mobile App

The app provides employees with increased accessibility to absence, time, and other system-related features. You can download and access this app in a few quick steps. 

Getting Started

Access the app store on your mobile device and enter "Frontline Education" in the search bar. 

Press the Get or Install button and install the app. 

Once the download is complete, a welcome page will display. 

Press Get Started to proceed. 

The Sign In page then appears. 

Use Google SSO and sign in. 

Clocking in Through the Frontline Mobile App

You can access your organization's time clock through the mobile app's home page or via the side navigation. 

Locate the section titled "Time Clock" and press Clock in to initiate the sign-in process.

The system may prompt you to enable location services. 

This confirmation allows the app to use your current location, and it is a requirement to use the clock-in feature on your smartphone. 

Press Allow Location Services and select Allow to proceed.

If you have multiple positions or work at more than one location, you will need to choose the appropriate option from the Job Type & Location dropdown. 

Once you define your job type/location and leave any necessary comments, you can press the Clock In button. 

This button will turn red and read "Clock Out" after you successfully sign in. 

You can then follow similar steps and press Clock Out once you complete your day. 

The system will confirm the clock-out time and record the work details on your timesheet. 

Access the web clock through your workstation (laptop, tablet, etc.) or your smartphone.

VIDEO: Using the Web Clock (1:38)

Workstation

Let's first examine a general workstation.

Sign in via login.frontlineeducation.com/sso/alamogordo and select Time & Attendance.

Then, select the Time Clock option on your T&A homepage.

This selection opens a personalized web clock.

Clock Details  

• Schedule: The first column within the web clock specifically indicates your schedule and allows you to review your expected work times.

• Event History: The second column displays any clock in/out times for that day and instantly updates with any sign-in/out entries.

• Location & Job Type, Event, Comments: The final column pertains to employees who work at multiple locations or to those who must include a reason for their clock in/out timeframe. Select a work location from the dropdown and if necessary, include a reason for the time clock entry.

Click Clock In to sign into the system and click Clock Out once you complete your day.

The system recognizes your clock time entries, provides a confirmation, and records your entry within the "Event History" column.

Smartphone

The sign-in steps for a smartphone remain nearly identical to the workstation steps mentioned above except for a few additional prompts.

To access the clock tool via the Frontline T&A website, open an internet browser on your smartphone and sign in at login.frontlineeducation.com/sso/alamogordo. 

Once you are logged in, select Time & Attendance, then tap the Time Clock icon.

Once selected, you will be asked to allow the Time & Attendance Clock to use your current location. 

Note: You must tap Allow to use the time clock on your smartphone.

Confirm the name and location of the job and tap Clock In. 

Note: If you have multiple positions or work at multiple locations, choose the appropriate job and location from the drop-down menu.

If your clock-in was successful, you will see a "Success" message.

When you are ready to clock out, follow the same steps as shown above. Then, tap Clock Out.

This article explains how a staff member can manually complete a timesheet in Time & Attendance.  

VIDEO: Timesheet Basics

Accessing Your Timesheet

Navigate to your Time & Attendance homepage and click the Timesheet icon.

This selection provides access to the management and review of your timesheets.

At the top of the timesheet, you will see your name as well as the timesheet's date range. 

You can view records of scheduled time, entries of time worked, and a summary of the week collected.

Timesheet Options:

1. Actions: Provides quick access to timesheet-related functionality. This includes options to add, copy, or move timesheet events, as well as the ability to view the payroll summary or change log.

2. Calendar: Filter by date range. This may include weekly, bi-weekly, or custom ranges, depending on your organization's setup. Make your selection and click Change Date to view results.

3. View: If permissions are enabled, select the dropdown to manage visibility permissions and filter timesheet results. 

4. Expand All/Collapse All: Expand or collapse all timesheet records within the chosen timeframe. 

The days of the week appear as blue bars. 

When you select a day, the job location and type will appear directly underneath the bar, as well as your scheduled time and/or worked time. 

Adding Time

VIDEO: Fill Out Timesheet

Clock-in via a workplace kiosk, the mobile app, or the Time & Attendance web clock from your workstation or smartphone to add time entries.

Editing and Deleting Time

Time entries can only be edited by your supervisor or Human Resources staff. 

Please contact your supervisor for assistance.

Adding Comments

Comments can be entered for individual time events and/or for an entire timesheet, as a whole. 

Click within the text box beside a time event (for a single event comment) or click within the entry box below "Timesheet Comment" (for a timesheet comment).

Remember to click Save Changes once you are finished.

Submitting Your Timesheet for Approval

VIDEO: Submit Timesheet

At the end of your pay period, you will need to submit your timesheet for approval. 

To do this, click the blue Submit button at the top right corner of your timesheet.

This selection opens a window where you can choose which timesheets to submit. 

Check the boxes beside the applicable timesheets and click Continue.
(You can also perform a similar action when reverting timesheets.) 

As part of step 2, add comments in the text box, check the box to confirm the timesheet submission, and type your PIN. 

Then, click Submit Timesheets. 

The "Work Detail" report provides information about your time for a selected date range. 

The data is broken down by a work week, day, and location/Job Type combination.

Select the Work Detail report widget on your Home Page or navigate to Reports > Work Detail in your application's side navigation.

A summary of the current week will appear at the bottom of the page. 

Use the Date Range filters at the top of the report to select alternate timeframes and/or use the display options to show or hide different parts of the report (e.g., Days, Details, Totals, etc.). 

Then, click the Run Report button.

In the report, you will see 2 main sections: 

1. Dates (scheduled time) 

2. Events (recorded time)

This will show you the details of the days you worked, including total time worked and total paid time.

If you would like to export this information, click the Export button at the top of the report. 

This selection will download a CSV file.

APS requires that you submit your timesheet for approval after each pay period. 

You can initiate this process directly from your T&A home page.

VIDEO: Submit Your Timesheet (1:51)

Log in to Time & Attendance and click the Timesheet icon.

The timesheet includes records of: 

• Scheduled time

• Entries of time worked

• Summary for the week of the time collected

Use the  Calendar icon, as needed, to view alternate timeframes.

Days of the week appear as blue bars. 

When you select a day, the job location and type will appear directly underneath the bar, and your scheduled time is listed underneath that.

The Summary beneath the timesheets provides details for the location, job type, hours, pay, and total.

Note: Before submitting a timesheet, review it for any errors or omissions. Contact your supervisor to add, edit, or delete time logged, as needed.

When ready, click the Submit button to submit a timesheet for approval. 

Alternatively, you can save your timesheet without submitting it for approval or discard all changes. 

In this walkthrough, click Submit.

This selection will open a window where you can choose which timesheets to submit. 

Check the box(es) beside the timesheets you want to submit and click Continue. 

Another pop-up window will appear where you can type comments for your approver to see. 

Select the checkbox to confirm the accuracy of your submission and click Submit Timesheets.

Using the kiosk for the time and attendance system is one of the most important things you'll need to know how to do.  View the "Using a Kiosk" dropdown above to learn more. 

Find the "Mobile Barcodes" icon on your Time & Attendance home page, as well as within Reports > People, Time, & Payroll > Mobile Barcodes in your application's side navigation. 

Sign in on your mobile browser and tap the Mobile Barcode icon to proceed.

Now tap the barcode option with which you want to clock in or out. 

You will always have your basic login barcode, but you might also have other barcodes specific to jobs and/or locations. 

Use the barcode appropriate for the situation. (When in doubt, your basic login barcode is the way to go). 

A barcode will appear. If your phone does not display the entire barcode, orient the phone into landscape orientation before scanning. 

Note: Not all scanners can read barcodes on a glass screen. In these instances, use a physical barcode instead of one on your phone or use your manual entry credentials (full phone number and PIN).

If you are getting an error when clocking in, you will want to write down the exact error message and contact your District's Time & Attendance Administrator concerning the issue. 

The Administrator will be able to help you understand this clock-in error.

You can view a summary of the time you've worked by accessing the "Work Detail" report. 

This report provides information about your time for a selected date range.

You can learn all about the timesheet and how to fill it out via the following resource.

View Using the Timesheet.

The Frontline Education mobile app is a free tool available to any employees and subs whose organization utilizes the Frontline Insights platform. 

The free mobile app can be downloaded from the app store, and it includes options to clock in, as well as the ability to review/submit timesheets.

Note: To access features for clocking in and out, you must connect to the district Wi-Fi and enable location services on your mobile device.

You can save a direct link to the Time & Attendance website on your smartphone screen.

Apple

Launch your internet browser, navigate to login.frontlineeducation.com/sso/alamogordo, and tap the  Share button.

Next, tap the  Add to Home Screen icon in the "Share" menu.

Name the shortcut and press Add. The shortcut can be placed anywhere, including in app folders.

Android

Launch your internet browser, navigate to login.frontlineeducation.com/sso/alamogordo, and tap the Menu button.

Next, tap the Add to Home Screen icon in the "Share" menu.

Name the shortcut and press Add. The shortcut can be placed anywhere, including in app folders.

The Frontline Insights Platform provides enhanced upgrades to your organization's application(s). 

It allows you to use a single username (email) for all your Frontline applications, simplifies your login process with a single URL, and includes additional improvements to functionality.

No. W2's are not available in the Time & Attendance application. You will find these in Employee Access. 

Our district limits the number of absences that employees are allowed to take for certain absence reasons. 

You can view the balances by clicking Reports (in the left-side navigation bar), then "Leave Balance." 

This will bring you to a report of your current available balances.