• Establish warm, friendly relationships with all children through positive daily interaction 

• Be fair, reasonable and consistent - use restorative practice whenever possible

• Refer to our school values (KCM) when speaking with children about behaviour

• Expect and model a high standard of self-discipline

• Model rules, positive values and courtesies

• Report serious matters to leadership team

• Refer to the roster on staffroom wall

• Negotiate substitutions when required

• Be punctual and active

• Interact warmly with children, encouraging active and fair play

• Use informal "time out" (walk with the teacher etc) for minor difficulties 

• Report serious misdemeanors to team leaders, deputy principal or the principal 

• Record all deliberate aggressive acts on Hero

• Record any incidents of student disrespect towards adults on Hero

• Enforce the use of sun hats and encourage sunscreen during terms 1 and 4

• Wet day lunches are supervised by class teacher until 12.45

• On wet days children will remain inside, engaged in quiet, seated or mat activities. 

All teachers are ‘on duty’ at all times. It is only by our collaboration and determination to establish consistent behaviours that we will maintain a happy, safe and healthy school. 

Duty Areas (General guidance) 

Area 1 Classroom Block

• Stairwell checks

• Left side rule in corridors and stairwells

• No children in classroom on fine days

• No children upstairs after 12.30pm

• Check toilet areas frequently

• No eating in building unless wet day supervision 

• Walk circuit around back of building. 

Area 2 turf & asphalt area outside Hall and Administration 

• Enforce no tackling or play-fight types of activities

• No throwing sand or wood chips

• Cricket hitting must be in net areas.  

Area 3 Adventure playground and Court area

• Monitor activity in gardens and under trees

• Watch safe use of playground equipment 

• Watch bicycle area – gates closed 9am - 3pm. 

With Own Class

• Start promptly, engage children in meaningful learning, release children promptly

• Regularly reinforce expected behaviours

• Ensure classroom is vacated at intervals

• Don't create exceptions; these become a duty teacher's problem 

• Encourage children to be prepared for wet days - establish routines. 

Each teacher receives 90min per week classroom release time.

• 8.30      Children enter the main building and classes (Teachers are in classrooms to greet / interact with children and parents until first bell)

• 8.55      First bell, school commences                                                          

• 10.30   Read’n’Feed (Reading-centered programme while children eat) 

• 10.40    Morning break 

• 11.00   (bell) Morning classes commence

• 12.30    Lunch break

• 1.30      (bell) Afternoon classes commencec

• 3.00      Final bell. 

• 3.15      End of supervision 

Children may not leave school grounds before the 3pm bell (unless given specific permission, and have signed out via the vistab in the office). Children do not commence any break before scheduled time except in exceptional circumstances (trip etc). Early release is not used as a motivational reward. 

• St Clair School uses electronic attendance recording, which are kept twice daily - HERO 8:55 and 1:30

• Please see team leaders for support with electronic record keeping 

Attendance concerns should be reported to team leaders. 

• Internal phone paging - used for special or urgent notices

• School News notices and email - accessed through computer network

• Assembly Whole School – 2 per term, led by one of the teams

• Learning Team Assembly – at regular intervals during each term

• Library - Refer to timetable - additional times noted on the staffroom whiteboard, open lunchtimes 

• Kaiako Meetings - Mondays, 3.30-4.30 pm. Professional learning and personal development.  Alternate Mondays are team meetings focussing on PLD from previous kaiako hui

• Teaching Team Meetings - Weekly, determined by teams

• Week Notes - Fridays 8.15 - 8.30am.

Each class teacher will:

• maintain a current work plan which shows short term, long term and integrated plans and programmes in all curriculum areas – this may be electronic or hard-copy

• ensure that appropriate Long Term Planning is complete

• display a timetable which reflects the delivery of the curriculum according to student needs, school priorities and national guidelines

• assess programmes according to the school's curriculum requirements, reflective of learning outcomes and curriculum guidelines

• to the best of their ability, given physical, environmental, financial, and staffing constraints, use resources and skills to support student learning. 

Parent/whānau/caregiver Communication 

Parents/whānau/caregivers are important to our work. Without their confidence and support, our progress with their children will be nominal. An open relationship is essential if schools are to develop a partnership with parents/whanau/caregivers. Communication in regard to student progress and achievement is expected to be open, honest and full. Parents/whanau/caregivers with concerns should feel confident when approaching teachers and believe that their point of view is valued and respected. 

Key aspects of formal reporting include:

• 'meet the teacher' - February, either via open day on first day, or afternoon/evening gathering

• Three-Way Conferences – February/March

• Achievement and progress information available all year via our SMS Hero

• Three-Way conferences - June/July

• Interviews by request - December

• Newsletters from class, team, school, PTA, and BOT

• Informal contact should be encouraged.  Regular positive feedback is important. Act promptly where a concern exists

• Communications should be conducted in the best interest of the child

• Parents/whanau/caregivers are partners and need to be informed of children's progress and when learning or behavioral problems exist. It is the class teacher's responsibility to develop and maintain contact. Principal, DPs and team leaders will actively support. 

Relationships with parents/whanau/caregivers 

• Informal, warm, open and professional

• Seek advice and support of senior staff as necessary

• Involve parents/whanau/caregivers in class programmes

• Request that parents/whanau/caregivers make an appointment for consultations and/or interviews to enable quality contact

• Provide a comfortable environment.

Appointments During School Hours 

• Pupils should have a note or phone call from a parent/caregiver.

• Parents/caregivers/whanau should go to office to collect child

• Teachers should avoid appointments during school hours whenever possible. 

Parent Education - How to help children at home. 

• Through organised meetings, teachers help parents/whanau/caregivers understand the context of learning, how it is paced, supported and presented

• ‘Feed the Mind’ resources are sent home as they become available

• Newsletter information / parent support ideas. 

Student Information and Records 

Student records are maintained by teachers.  Assembly is our main student record software. Excel files, Google Docs and some manual systems are also used. These provide a long-term record of student progress and achievement. 

Non-Custodial Parents 

Teachers should ensure that custodial arrangements for all children in their class are known and recorded within class records. Non-custodial parents are entitled to attend parent interviews and to receive copies of school reports. Failing a court order, non-custodial parents should be treated as if they were custodial parents in regard to school reporting practices. 

• Pupils report to teacher in class or on duty before going to the office

• Head injuries - inform parent - in consultation decide next action

• Serious cases: inform parents - act with caution - an ambulance should be called 

• An accident report shall be completed for each injury requiring teacher aid
  - lodged on Hero 

• Sick children should be at home – please arrange for parents to be contacted. 

All queries in regard to payroll should be directed to the Executive Officer (Deborah). The correct payment of staff is a high priority. 

All invoices and dockets should be signed and presented to the office for reimbursement or to verify receipt of goods. Reimbursement forms are available on the school intranet.  Each class has $350 for consumables.

• Book lists are to be compiled by end of Term 4 and given to Deborah

• Office Max holds stationery lists online and NE packs are available from office

• Classrooms must remain safe for children and adults at all times

• Children must finish the day by taking an active role in tidying all areas of the classroom, including the floor 

• Cleaning staff should not be seen by children (or staff) as being responsible for the clean-up of litter on floors

• Taking an active role in maintenance of tidy environments is a key way of developing children’s sense of social responsibility. 

• As much as possible refrain from putting anything on the glass in learning spaces – keeps learning transparent

• Generally trips and visits are funded by school donations - check with team leader/EO

• Seek approval from principal/team leaders

• Complete appropriate safety planning in line with school practice

• Utilise a safety plan to ascertain appropriate competent volunteer/pupil ratio 

• Complete a RAM for each visit (forms are available on the school network)

• Gain written parental permission for low risk trips in the form of a “Blanket Permission Slip” distributed at the beginning of each year

• Gain separate parental permission for trips of medium to high risk e.g. swimming, beach education

• All parent helpers must be police vetted.  Cleared helpers are listed via a shared google doc.  See Jen for access if required

• Sick - notify your team leader (teachers) or Luke Herden (learning support staff) as soon as possible - prior to 7am

• PLD or training absences are to be discussed with team leaders or the principal for approval

• Other than sickness - consult the Principal (locate leave entitlement statements in relevant employment contract and school procedure). LWOP is not an automatic entitlement.  Leave application forms are on SchoolDocs

• Balls lost over the fences are generally returned to us by our neighbours

• Retrieval of balls can be coordinated by duty teachers

• Children are not to leave grounds to retrieve equipment

• By law, all New Zealand schools are totally ‘smoke-free’. 

• No vaping on school grounds.

• Lunches are ordered online prior to 8.55. Food is collected from room 20 or office at lunchtime. Details on our school website.

• Biscuits/cheese provided for morning tea 2/3 times a week

• Coffee/Tea/Milk/Sugar available at all times

• Please place all dishes in the dishwasher and clean up after yourself

• Each term a Tahatū classroom is given training by the police in Road Patrol procedures. Following this a group of 3 children and the duty teacher conduct patrol on the Richardson St crossing from 2.55 - 3.15pm approx.

• Laminators: Located in teacher workroom (R19).

• Computers: Located throughout school environs. Internet access is available for all computers. There are also multiple units containing multiple Chromebooks and iPads for student use. A wireless network supports laptop, chromebook and ipad access to the network 

• Library computer provides accessioning, search, issue, and return facilities. It is on-line and can be network accessed

• There are three Ricoh, on-line copier/printers, which can be accessed from all computers, located outside room 14, in room 19 and outside the library 

• Classes have access to chromebooks and ipads

• The school board is responsible for governing St Clair School ensuring all statutory requirements are met. Meetings are held in the school staffroom as per the Annual Agenda. 

• Parent Teachers Association

• This is a voluntary organisation that welcomes parents and caregivers. 

• Initiatives taken, have included organizing sausage sizzles, school discos, and the school Art Auction. A staff representative also attends the meetings. 

• Please refer to the home learning policy on the St Clair Schooldocs site.