User Guide

Star Accounts User Guide

Section 1 – Finding your way around Star Accounts

• Main Menu Tabs
• Star Accounts Toolbar
• Top Tips
• Printing from Star Accounts
• Star Accounts RSS Feed

Section 2 – Getting Started

• Creating a Shortcut
• Logging In to Star Accounts
• Creating Users / Resetting Passwords
• Enter School Details
  • Address
  • Cheque Printing / Budget Profiling
  • Input / Output / School Logo Path
  • Additional Options (BACS etc.)
  • Bank Details
  • Contact Details / Alternative Delivery Address

Section 3 – Creating Codes

• Department Codes – Creating, Deleting and Inactivating
• Grouping Department Codes
• Departmental Reports
• Emailing Department Reports
• Creating Activity Accounts
• Creating Capital Codes
• Capital Code Reports

Section 4 – Suppliers

• Creating Suppliers
• Supplier BACS Details
• Supplier Search
• Edit / Delete / Inactivate / Supplier Details
• View Supplier Transactions
• Export to Excel
• Importing the ESPO Catalogue
• View / Delete / Create / Edit Catalogues

Section 5 – Staff Details

• Creating / Deleting / Amending Staff Details
• Export Staff List to Microsoft Excel
• Individual Employee Report
• Monthly Staffing Profile
• Staff Monitoring Report

Section 6 – Budget Transactions

• Entering Budgets and Budget Revisions
• Budget History
• Importing Budgets
• Budget Profiling

Section 7 – Purchase Orders

• Entering an Order
• Delete a Line / Order
• Edit / Add a Line to an Order
• Printing / Emailing Orders
• ESPO Online Ordering
  • Importing ESPO Orders
  • Confirming and Authorising Orders
  • Export Orders to ESPO
  • Order Payment
    • Receiving Lines
    • Remove Outstanding Commitment / Cleared by Download
  • Order Reporting
  • Outstanding Orders Report / Aged Creditor Report
    • Orders Cleared by Download
    • Deleted Orders

Section 8 – Entering Transactions

• Expenditure Transactions
• Income Transactions
• Income Receipts / Refund Cheques / Bounced Income Cheques
• Multiple Income Transactions
• Multiple Coding Transactions
• Running Bank Total / Last Record and Group Totals
• Split VAT Transactions
• Payments in Advance (Deposits)
• Entering Credit Notes / Direct Debits
• Entering Future Year Payments
• Reversing a Transaction
• View Transaction Details / Searching for Transactions (Find Function)
• Catering Transactions

Section 9 – Imprest and Advances

• Amending Imprest/Petty Cash account balances
• Entering Advances (Type A Schools)

Section 10 – Cheque Printing and BACS Payment

• About Cheque Printing
• Remove Zero Payments / Direct Debits
• Process Cheque Run
  • Cheque Run Options
  • Cheque Printing Options
  • Cheques for Over 15 Invoices
• Reissue a Cheque
• Cheque Payment Details Report
• About BACS Payments
• Remove Zero Payments
• Process BACS Payments
  • Batch Details
  • Payment File
• BACS Remittances
  • Sorting / Printing Option
• BACS Payment Rejections - Reissue / Reverse
• BACS Payment Details Report / BACS Remittances

Section 11 – Journals

• General Internal Journals
  • Preview Balances if Posted
  • Deleting a Line from a Journal
  • View Journals Entered Report
• Download Only Journals
• Bank Transfer Journals
  • Petty Cash
  • Other Bank Accounts
• Creating Journal Templates
• Journal Import Template
• Prior Year Journals
• NCC Internal Journal Request
  • Data Required / Data Validation
  • Process the Recharge
  • Journal Commitment / Receiving the Recharge
  • Resubmitting an NCC Internal Journal Request

Section 12 – Petty Cash

• Creating a Petty Cash Account
• Creating an Opening Balance
• Entering Petty Cash Transactions
• Topping up the Petty Cash Account
• Closing a Petty Cash Account
• Petty Cash Tin Reconciliation

Section 13 – Bank Reconcilations

• About Bank Reconciliations
• The Bank Reconciliation Screen
• Reconcile / Unreconcile Transactions
• Reconciling the Petty Cash Account
• View Prior Reconciled Statements
• Entering Reimbursements / Creating Cheques for Negative Reimbursements
• Assisted Bank Reconciliation (Barclays Only)
• The Reconciliation Statement
• Entering Adjustments to the Reconciliation Statement

Section 14 – Processing the Monthly Download

• Receiving the Download / Collect Download
• Processing the Download
• Import the Download
• Download Errors
• Reprint a Download
• Purchasing Card Recharges
• Assign Departments to Download

Section 15 – Period / Year End

• Processing the Period End
• Data Validation
  • Month End Issues / Download Missing
  • Blank Subjective Codes / Capital Codes
  • Budgets Balance to Zero
  • Reconciliation Statement Balances
• Upload Files / Re-Sending Prior Upload Files
• Processing the Year End
  • Review Purchase Orders
  • Generating Year End Creditors / Manual Creditors
  • Review Outstanding Invoices
  • Generating Year End Debtors / Manual Debtors
  • Year End Rollover
  • Period 12 and 13 Downloads
  • 31st March Bank Reconciliation
  • Subjective Code Update
• Viewing a Prior Year Datafile / Returning to the Current Year Datafile
• Resubmitting the Year End Datafile

Section 16 – Backing up your Accounts

• Why Backup?
• One–Off Permanent Backup
• System / User Generated Temporary Backups
• Sending Backups to County Hall
  • via Email
  • via AnyComms Plus
  • Temporary Backup Deletion
• Backup Monitoring

Section 17 – Reports

Section 18 – Debtors (Lettings and Invoicing)

Section 19 – Asset Register

• Getting Started
• Asset Locations
• Entering Assets
  • Manually Creating an Asset
  • Import Assets from Transactions
  • Import Specific Transaction
• Asset Maintenance / Safety Checks
  • Individual Update
  • Multiple Updates
• Loaning an Asset
• Selling an Asset
• Asset Disposal
• Delete Asset
• Asset Reporting
  • Detailed Asset Report
  • Asset Reporting
  • Inventory Report
  • Loaned Assets Report
  • Sold Assets Report
  • Disposed Assets Report
  • Replacement Report
  • Safety Report

Section 20 – Payroll Claim Forms