A PDF version of the Dinner Monies Database User Guide is available here:
Dinner Monies Database User Guide v1.03
A helpsheet giving guidance on whether VAT should be charged for school meals is available here:
Should I charge VAT for School Meals Flowchart
Contents:
Section 1 – Getting Started
- School Details
- Generic Options / Optional Roll Forward Prints
- Minimum Creditors/Debtors Levels
- Class Details
- Sittings Details
- Meal Rates
- Import Pupil Names from SIMS
- Take-On Balance Roll Forward
- Logo/Scanned Signature
Section 2 – Pupil Meals
- Creating a New Pupil
- Deleting a Pupil
- Registering/Clearing Meals Required
- Paid, Free of UiFSM
- Registering Payments
- Entering Adjustments
- Issuing Refunds
- Writing Off Debit Balanace/School Pays for Meals
- Bounced Cheques
- Producing Receipts
- Daily Receipts
- Weekly Receipts
- Apply Filters/Sorting
- Create Registers
- View Current Year / Prior Year Archives
Section 3 – Pupil Milk/Snacks
- Creating a New Pupil
- Deleting a Pupil
- Update Pupils from Pupil Meals
- Registering / Clearing Milk / Snacks Required
- Registering Payments
- Entering Adjustments
- Issuing Refunds
- Writing Off Debit Balances / School Pays for Milk / Snacks
- Bounced Cheques
- Producing Receipts
- Daily Receipts
- Weekly Receipts
- Apply Filters / Sorting
- Create Registers
- View Current Year / Prior Year Archives
Section 4 – Adult Meals
- Creating a New Adult
- Deleting an Adult
- Registering Meals / Duty Meals
- Clearing Meals Required
- Registering Payments
- Entering Adjustments
- Issuing Refunds
- Writing Off Debit Balances / School Pays for Meals
- Bounced Cheques
- Producing Receipts
- Daily Receipts
- Weekly Receipts
- Apply Filters / Sorting
- Create Registers
- View Current Year / Prior Year Archives
Section 5 – Reports
- General Instructions
- Weekly Reports
- The Detailed Summary
- The Weekly Summary
- The Kitchen Summary
- Pupil Meal Reports
- Class Summary
- Pupil Specific Summary
- Pupil Specific Summary - Excel Export
- Dietry Requirements
- Pupil Milk / Snacks Reports
- Class Summary
- Pupil Specific Summary
- Pupil Specific Summary - Excel Export
- Dietry Requirements
- Adult Meal Reports
- Adult Summary
- Adult Specific Summary
- Adult Specific Summary - Excel Export
- Dietry Requirements
- Daily Reports: Pupil Meals, Pupil Milk / Snacks and Adult Meals
- Banking to Date Report
Section 6 – Producing Letters
- Free School Meal Reminders
- Creditors Letters / Export to Excel
- Debtors Letters / Export to Excel
Section 7 – Roll Forward and Year End
- Weekly Banking
- The Banking Summary
- Registering Banking
- Clearing Bfwd Amounts
- Roll Forward
- Year End
Section 8 – Backing Up and Upgrading
- Backing Up
- Daily Backups
- Roll Forward Backups
- Internal Backup Retention
- User Backups
- Upgrading the Database
Appendix 1 – Installation Guide
Appendix 2 – Should I Charge VAT for School Meals
Appendix 3 – VAT Manual Extract