TABE or TABE CLAS-E Assessments not imported during LACES-DRC Integration
Review the DRC import file to determine why a student’s TABE was not imported
Sign into the LACES SEA and go to the Imports area.
Locate the import record you need and open the record. Typically, the import record you need will be the first one with a Start Date/Time that is after the date the student in question was assessed. If you don’t know the date assessed, you may want to check the most recent and also check one that was approximately 60 days ago to see if the student was on either, since assessments are exported from DRC for 60 days after the assessment.
In the Import Messages, search (using CTRL+F) for the name of the student.
If the student is included in the Import Messages, check the Status and Message to see why the record was not imported.
If there are records you want to review, click the Download Imported File icon at the top of the window.
Download the file.
Reasons an assessment was not imported
Not an exact match
If a record was not imported because there was not an exact match of First Name, Last Name, Birthdate, and Gender, the information will need to be corrected in either LACES or DRC.
Assessment within the previous 60 days
Data error in LACES - The agency will need to correct the data in LACES. Once the data is corrected, if the assessment in question was within the previous 60 days, it will be captured the next time the data is integrated between DRC and LACES.
Data error in DRC - You will need to make the update in the file that includes the student’s assessment data so it matches what is in LACES, and then manually import the corrected file or manually enter the assessment in the student record. (ONLY state users at the SEA may manually import DRC files.) The data will also need to be corrected in DRC so future assessments will be imported to LACES.
Assessment more than 60 days ago - If the assessment was more than 60 days ago from today's date, it will no longer be included on the DRC file.
Not included on DRC file within 60 days of assessment date
If an assessment was not imported because it was not included on a file from DRC within 60 days, contact DRC.
Exact match not imported
If an assessment was included on the export file from DRC and the First Name, Last Name, Birthdate and Gender are an exact match on the file and in LACES, contact LiteracyPro tech support.
What to do next - STATE SEA USERS ONLY
Sign in to the SEA and go to Imports.
Open the import record and download the import file.
If you need to correct data in the file from DRC because a data entry error in DRC wasn’t found until more than 60 days past the assessment date, make the necessary updates and save the file to your computer as a .CSV file.
Manually import the corrected file
Sign into the SEA and go to the Imports area.
Click the Import Data button.
Select DRC from the Imports drop-down list.
Click "Select File" and navigate to the import file on your computer.
Click Import.
To verify that the assessment in question imported, go to the Imports area.
The most recent import displays at the top of the grid.
Once the status shows "Completed" you may open the record.
Click the Import Messages tab for the import messages.