Importing Data into LACES

This guide provides a step-by-step walkthrough for importing data into LACES. Whether you're importing new student records, adding assessment results, or recording program outcomes, this process helps you complete bulk data tasks efficiently and with greater accuracy.

By following these instructions, you'll save time, reduce manual entry, and avoid common formatting or validation issues during file-based imports.

Accessing the Import tool

You can initiate imports from either:

The Imports link in the Additional Menu, or
The Import Data option in relevant sections like Students, All Assessments, etc.

2. Click "Import Data"

Navigate to your desired import area and click the Import Data action link.

3. Select the Import Type

Choose the appropriate import type (e.g., Students, Credentials, Class Hours, etc.) from the dropdown.

💡 Tip! Each import type in LACES includes a downloadable template. Use this template to properly structure your data and reduce formatting errors.
These areas provide key information, including:

How records will be matched and updated
Required columns/fields for the selected import type
Fields used as unique keys (e.g., Student ID, Record ID)

You can also click Print in the top right to view a print-friendly version of the import details. This includes a list of allowed aliases for each column—helpful for ensuring your headers align with accepted values and minimizing the risk of errors.

Taking a moment to review this information can help ensure a smooth and accurate import process.

4. Upload Your File

Click to select your prepared file for upload.

💡 Tip! Double-check the file format and column structure to ensure compatibility.

5. Start the Import

Click Import to begin the process. A confirmation will appear:

Click OK, or
Wait 3 seconds to be redirected to the Imports page, where you can track progress.

6. Review Your Import Record

Double-click your import record to view details, including import status and messages.

7. View Task Details

The Import Data tab includes:

File name
Email notification preference
Import metadata

Click the Import Messages tab to view row-level feedback on your import.

8. Interpreting Results

After processing, a Status and Message will be shown for each row:

Successful rows will be marked as completed.
Errors will include specific messages about what needs to be fixed.

💡Tip! You can expand column widths to read longer messages clearly.

This import completed with errors. As such the status and message column has been updated with details pertaining to each row that included an error.

If you are unsure how to resolve a message:

Refer to the Import Documentation Portal for full import field requirements.
Or contact LACES Technical Support for assistance.

For a more in-depth walk through check out the Redesigned Importing Process Tutorial Video.

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