At Dwight School, we use Google Workspace for Education, a set of educational productivity tools from Google, including Gmail, Calendar, Docs, Classroom, and more. These tools are used by tens of millions of students and teachers around the world. At Dwight, students use their Google Workspace for Education accounts to complete assignments, communicate with their teachers, and learn 21st century digital citizenship skills. We create and manage a Google Workspace for Education account for your child.
Dwight has enabled additional services such as Google Search, Maps, and YouTube, provided by Google, that may be used in class to support your child’s education. As such, Google and the other application vendors listed can collect, use, and disclose information about your child only for the purposes described in the notice in this privacy policy. Google may use the information collected to deliver, maintain, and develop services; measure performance; communicate with schools or users; and protect Google, Google’s users, and the public.
Below, we have provided further information about the personal data collected by these services and how it will be used, along with a list of the additional services we use. In addition to the Google Workspace for Education services, we have also provided a list of other third-party applications that are used throughout the school to deliver and enhance your child’s education. They are vetted for age and content appropriateness by the faculty and administration. While the list provided below is comprehensive, it does not automatically imply that every student interfaces with every single application that collects personal information.
Upon review of this information, should you wish to withdraw your consent, please notify us by contacting helpdesk@dwight.edu. Please note that doing so will greatly impact your child's educational experience. For example, students who cannot use Google services may not be able to complete assignments or collaborate with peers. If you have any questions about our use of Google Workspace for Education and the additional services, you can contact helpdesk@dwight.edu.
What personal information does Google collect?
When creating a student account, Dwight School may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as a telephone number for account recovery or a profile photo added to the Google Workspace for Education account.
Google divides its services into different groups. The core services are specifically designed to support teaching, learning, and school administration and include essential tools such as Gmail, Google Drive, Google Docs, Google Classroom, Google Meet, and Google Calendar, among others. The Additional Services are those which Google makes generally available for all consumers, such as Google Search, Maps, and YouTube, which students may have access to with their Workspace accounts.
When a student uses Google core services, Google collects additional information based on the use of those services. This includes:
Things that your student might create through the services, including emails they write and receive while using Gmail or documents they draft and store in Drive
Account information, which includes things like name and email address
Activity while using the core services, such as viewing and interacting with content, people with whom your student communicates or shares content, and other details about their usage of the services
Settings, apps, browsers, and devices. Google collects information about your student’s settings and the apps, browsers, and devices they use to access Google services. This information includes browser and device type, settings configuration, unique identifiers, operating system, mobile network information, and application version number. Google also collects information about the interaction of your student’s apps, browsers, and devices with Google services, including IP address, crash reports, system activity, and the date and time of a request.
Cloud settings and configurations. Google records your student’s configuration and settings, including resource identifiers and attributes, and service and security settings for data and other resources.
Technical and operational details of your student’s use of Google Cloud Services. Google collects information about usage, operational status, software errors and crash reports, authentication details, quality and performance metrics, and other technical details necessary for us to operate and maintain Cloud Services and related software. This information includes device identifiers, identifiers from cookies or tokens, and IP addresses.
Location information. Google collects information about your student’s location as determined by various technologies such as IP address and GPS.
Direct communications. Google keeps records of communications when your student provides feedback, asks questions, or seeks technical support.
The Additional Services we allow students to access with their Google Workspace for Education accounts may also collect the following additional information, as described in the Google Privacy Policy:
Content that’s created or uploaded, and content that’s received from others, including photos and videos.
Activity while using Additional Services, which includes things like terms your student searches for, videos they watch, content and ads they view and interact with, voice and audio information when they use audio features, purchase activity, and activity on third-party sites and apps that use Google services.
Apps, browsers, and devices. Google collects the information about your student’s apps, browser, and devices described above in the core services section.
Location information. Google collects info about your student’s location as determined by various technologies including: GPS, IP address, sensor data from their device, and information about things near their device, such as Wi-Fi access points, cell towers, and Bluetooth-enabled devices. The types of location data Google collects depend in part on your student’s device and account settings.
What additional Google services are being utilized?
Google Additional Services
How does Google use this information?
In Google Workspace for Education Core Services, Google uses student personal information primarily to provide the core services that schools and students use, but it’s also used to maintain and improve the services; make recommendations to optimize the use of the services; provide and improve other services your student requests; provide support; protect Google’s users, customers, the public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more information.
In Google Additional Services, Google may use the information collected from all Additional Services to deliver, maintain, and improve our services; develop new services; provide personalized services; measure performance; communicate with schools or users; and protect Google, Google’s users, and the public.
Google will not share personal information with companies, organizations, and individuals outside of Google, except in the following cases:
With our school: Our school administrator will have access to your student’s information. For example, they may be able to:
View account information, activity and statistics
Change your student’s account password
Suspend or terminate your student’s account access
Access your student’s account information in order to satisfy applicable law, regulation, legal process, or enforceable governmental request
Restrict your student’s ability to delete or edit their information or privacy settings
With your consent: Google will share personal information outside of Google.
For external processing: Google will share personal information with Google’s affiliates and other trusted third-party providers to process it for us as Google instructs them and in compliance with our Google Privacy Policy, the Google Cloud Privacy Notice, and any other appropriate confidentiality and security measures.
For legal reasons: Google will share personal information outside of Google if they have a good-faith belief that access, use, preservation, or disclosure of the information is reasonably necessary for legal reasons, including complying with enforceable governmental requests and protecting you and Google.
No. There are no ads shown in Google Workspace for Education core services. Also, none of the personal information collected in the core services is used for advertising purposes.
Some Additional Services show ads; however, for users in primary and secondary (K-12) schools, the ads will not be personalized ads, which means Google does not use information from your student’s account or past activity to target ads. However, Google may show ads based on general factors like the student’s search queries, the time of day, or the content of a page they’re reading.
We may allow students to access Google services such as Google Docs, Google Sheets, Google Slides, Google Drive, Google Maps, Google Keep, and YouTube, which include features where users can share information with others or publicly. For example, if your student shares a photo with a friend who then makes a copy of it, or shares it again, then that photo may continue to appear in the friend’s Google account, even if your student removes it from their Google account. When users share information publicly, it may become accessible through search engines, including Google Search.
To ensure your child’s ability to fully participate in our class curriculum, we have enabled Google Additional Services for your child’s account which will share certain personally identifiable information of your child with Google. If you wish to withdraw your consent, we will disable Additional Services and Google will not collect or use your child’s information as described in this notice. Please note that doing so will greatly impact your child’s education.
You can access or request deletion of your child’s Google Workspace for Education account by contacting helpdesk@dwight.edu.
You can also request that we use the service controls available to access personal information, limit your child’s access to features or services, or delete personal information in the services or your child’s account entirely.
You and your child can also visit https://myaccount.google.com while signed in to the Google Workspace for Education account to view and manage the personal information and settings of the account.
If you have questions about our use of Google’s Google Workspace for Education accounts or the choices available to you, please contact helpdesk@dwight.edu. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the Google Workspace for Education Privacy Center, the Google Workspace for Education Privacy Notice, and the Google Privacy Policy, the Google Cloud Privacy Notice, and a list of the service categories available to Google Workspace for Education Users.
The Core Google Workspace for Education services are provided to us under Google Workspace for Education Agreement and the Cloud Data Processing Addendum.
In addition to the Additional Service provided by Google, your child’s curriculum may also include the use of one or more of the third-party applications listed here also collecting personal information of your child (primarily in the form of but not limited to name, email address, and student-generated content). The applications listed in the above link have been vetted by faculty and administrators and deemed appropriate for their intended audiences, which are limited to specific subjects and/or grade levels.