Quick Checks and
Facility Monitoring Checklist

Program Quick Check Policy

Offenders need three things to abuse: access to members and participants, privacy with members and participants, and control over members and participants. Each YMCA program area will create and utilize a "Quick Check" to help reduce an offender's opportunity to gain access, privacy, and control in programs. The "Quick Check" will also be used to identify situations where one member/ participant could be alone with another member/participant.

The YMCA of Central Ohio's Branch Quick Check is located here.

The expectations are that each location perform one full check per MOD shift and the Aquatics quick check every hour. Quick checks are delivered directly to the Executive Director over the location or program and evaluated for any necessary adjustments or changes to program operations.

Each program area that creates a Quick Check will contain following questions:

• • Employees and volunteers interacting with consumers are easily identifiable (ex. uniforms, badges, lanyards, etc.). Yes_________ No_________ Notes: __________________________________________________________________

  • Employees and volunteers are actively engaged with consumers and appropriately supervising them (ex. consumers remain in line of sight; employees are not on cell phones, etc.). Yes_________ No_________ Notes: __________________________________________________________________

  • Where applicable, consumers remain within designated program areas. Yes_________ No_________ Notes: __________________________________________________________________

  • Employees, volunteers, and consumers interact in open and observable environments (ex. one-on-one situations are limited; classroom windows are not covered; unused rooms are locked; etc.). Yes_________ No_________ Notes: __________________________________________________________________

  • Employees and volunteers maintain appropriate boundaries with consumers. (ex. Employees and volunteers give side hugs, use appropriate language, etc.). This applies to employees and volunteers interacting with consumers as well as consumers interacting with other consumers. Yes_________ No_________ Notes: __________________________________________________________________

  • Please provide any other observations (such as policy violations that concerned you). Notes: __________________________________________________________________

  • Please provide constructive feedback for this program. Notes: __________________________________________________________________

Resources

Sample Child Care Quick Check

Aquatic Quick Check here

Facility Monitoring Policy

Building architecture can increase or mitigate the risk of an incident or accident. Because most incidents of sexual behavior occur in private, the extent to which privacy is managed, risk is managed. YMCA of Central Ohio staff created a Facility Monitoring Checklist (see sample below) to systematically identify facility locations that allow for unnecessary privacy or limit line of sight supervision, and will implement a formalized system to manage these identified architectural risks, which includes;

• Ensuring employees and volunteers are aware of these locations and circumstances;

• Ensuring unused rooms, offices, and closets remain locked;

• Ensuring visibility in rooms without windows; and

• Ensuring employees routinely walk through out of the way locations

The Facility Monitoring Checklist should be readily available, easy to follow and once completed, kept in a central location accessible to Y supervisors and facilities staff. In order to ensure that all of the locations are properly and consistently monitored, an employee(s) will be designated at each branch/location to complete the Facility Monitoring Checklist each day. The designated employee (s) should complete the checklist multiple times throughout the day, and try to vary from day to day the actual times the checklist is completed.

Resources

Sample Facility Monitoring Checklist