If your student will be out of school for the day, arriving late, leaving early, or any combination of the three we kindly ask that you email Mrs. Eidelman in the high school offices at tracey.eidelman@windermereprep.com. A note from the doctor/dentist/orthodontist/etc will be required to excuse any late arrival or early dismissal. An absence due to illness that meets or exceeds three consecutive school days will require a doctors note clearing them for a safe return to class.

Picking up a student for an appointment: Email Mrs. Eidelman in advance with the time that you will be picking up your student. Mrs. Eidelman will call the student out of class and have them sign out in the office to be ready for you to pick them up when you arrive. All early dismissals must be completed prior to 1:30 pm on Mondays/Tuesdays/Thursdays/Fridays and prior to 12:30 pm on Wednesdays. If you have an appointment, you must email or call Mrs. Eidelman (tracey.eidelman@windermereprep.com or call ext. 3352) and arrive before those times. We cannot manage early dismissals and car line after that time at our current student capacity.

Dropping off late/returning to school from an appointment: Parents may drop students off outside of the High School office. The student will sign in with Mrs. Eidelman at that time and provide appropriate notes/documentation for excused absences from class.

It is our expectation that the STUDENTS will follow up with their teachers for any missed work while they are out.

Any student who is feeling unwell while at school may see the nurse immediately. The nurse will then evaluate the situation and advise what would be best for that student (resting, medication, or going home). It is our expectation that students see the nurse BEFORE calling/texting home to ask to be signed out. A student leaving campus because of due to illness that has not seen the nurse first and made an honest attempt to remain in class may result in an unexcused absence from class.

While we understand that family events and life can happen, please review our list of excused absences below. If you feel that your situation may warrant an exception to these policies we urge you to communicate these with our administrative team in advance to see if an exception can be granted.

Excused Absences

After an absence, immediately upon return to school, parents must provide the school notice indicating that one of the following has occurred if they wish the absence(s) to be excused:

• Medical treatment provided by a licensed physician;

• Sickness or injury makes attendance inadvisable;

• Observance of a religious holiday (notice provided prior to the observation of the holiday);

• Law enforcement order or court subpoena requiring the student’s attendance;

• Death of a close friend or family member;

• Natural disaster;

• Traffic accident that directly involved the student, or

• Other extraordinary circumstances or situations approved by the Director.

Forgotten Item/Lunch Drop-Off

If a student forgets something at home that will need to be dropped off at school it will be left with our security guard at the guard shack. Parents/guardians will not be able to bring it into the office to drop it off. The security officer will ensure that it is dropped at the office and your student will come and pick it up. Please make sure that the items are clearly marked with the students first and last name.

Every student has the ability to purchase lunch/food on campus using the school id and there are a variety of options available to students to meet any dietary restrictions.

Arrival

• Drop-off: 7:15 - 7:45 am

• Classes begin: 7:45 am

Dismissal

• Mondays, Tuesdays, Thursday, and Fridays: Arrive between 2:30 p.m. and 2:50 p.m.

• Wednesdays: Arrive between 1:40 p.m. and 2:00 p.m.

Safety and security are of utmost importance; thus, our facilities crew devises a traffic plan for campus. Middle School students & families have a designated area for drop-off and pick-up.

Please attend to these protocols:

• Follow the signs for Middle School, which take you to the drop off area and parking lot. Please do not park in the spaces; instead, drop off in a timely manner to keep the traffic moving. Access to campus will be limited. 

• Please refrain from cell phone use and be cautious of pedestrians using crosswalks.

• For late arrivals or early dismissals, email our MS Office Manager, Katie Williams in advance. Parents may drop off/pick up their student in front of the MS Office, but must remain in their car. NOTE: Due to stringent dismissal protocols, all early dismissal must occur before 1:30 p.m.

• Parents picking up multiple children should arrive at the dismissal time of the oldest child and proceed to the pick-up location of each of their children in correct traffic order.

• Please do NOT arrive on campus more than 20 minutes before the dismissal time to allow traffic to flow smoothly. Arriving outside of your time causes delays and congestion. 

• Parents/guardians must remain in their vehicle at all times at both arrival and dismissal.

• Please be sure to have your red car decal/hang tag from your rearview mirror at all times on campus. 

• Students not picked up in the afternoon will be sent to Middle School LEAP for supervision to which student accounts will be charged.

Arrival

• Morning drop-off is between 7:45-8:00 a.m. everyday

• If your child arrives before 7:45 am, they may head to the MS terraces or MS Courtyard until the classrooms open. 

Dismissal

• M, T, Th, Fri - Arrive between 2:50 p.m. and 3:10 p.m.

• Wednesday - Arrive between 1:50 p.m. and 2:10 p.m.

• At dismissal, use the provided dash card.  Students will be grouped by grade level; this will allow for easy identification and speed up the pick up process. 

• Students not picked up within ½ hour of dismissal time will be escorted to LEAP for supervision.

ARRIVAL

• Arrive between 8:00-8:30 a.m. using our carline drop-off only in the designated areas 

• Classes begin promptly at 8:30 a.m. After 8:30 a.m. students are considered tardy. Parents must park, walk student(s) to the LS office to sign-in as tardy.

• PK4-5th grade students with MS / HS siblings can be dropped off at Morning Flex between 7:30-8:00 a.m. Look for the flags!

DISMISSAL

• Schedule:

  • Monday/Tuesday/Thursday/Friday: 

    • PK3, PK4, K, 1st: Arrive between 2:25 p.m. and 2:45 p.m.

    • 2nd-5th: Arrive between 3:10 p.m. and 3:30 p.m.

  • Wednesdays:

    • PK3-PK4: Arrive between 1:40 p.m. and 2:00 p.m.

    • K-1st: Arrive between 1:55 p.m. and 2:15 p.m.

    • 2nd-5th: Arrive between 2:25 p.m. and 2:45 p.m.

• All cars must have a hanging tag AND carline placard displayed on the dashboard

• Cars without a carline placard must park and check out their student at the LS office.

• If you choose to pick up a younger sibling at the earlier dismissal time, you will be asked to leave campus and return for the older child. No waiting between times.

• No student will be able to leave the school with anyone other than his/her parent or the person(s) listed in iSams without written permission from his/her parent or legal guardian. 

• Students not picked up at the designated window will go to LEAP. Only students with older siblings will remain in the classrooms waiting for the sibling dismissal time.

• Cars within a carline loading area must wait until all cars are loaded to exit.

• There are three LS carline areas in the one-way carline route:

  • Area A (across from Cypress Center): 4th / 5th grades and their 2nd/3rd grade siblings

  • Area B (playground loop): PK3 / PK4 (who have no K/1 siblings) & 2nd / 3rd grades

  • Area C (last carline before main exit): Kinder / 1st grades and their PK3/PK4 siblings

NOTE: Early Dismissal students must be signed out prior to 1:30 pm on Mondays/Tuesdays/Thursdays/Fridays and prior to 12:30 pm on Wednesdays. Cars arriving after that time must wait for the regular dismissal time for entry.