Embedded Files
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Submit Page/Event Copy
Submit Page/Event Copy
Use the Event Submission Form to get copy to the Communications Team for The Page, Social Media, and the Web Calendar. You SHOULD send at least the Page copy in before the first day of the month TWO months prior to the event month (ie. October events should have page copy in the September Page, so need to be sent in before August 1) Note: This is the deadline.
For any problems or detail updates needed after the deadline, email the Communications Team.
Use the Event Submission Form to get copy to the Communications Team for The Page, Social Media, and the Web Calendar. You SHOULD send at least the Page copy in before the first day of the month TWO months prior to the event month (ie. October events should have page copy in the September Page, so need to be sent in before August 1) Note: This is the deadline.
For any problems or detail updates needed after the deadline, email the Communications Team.
Advertise/Promote the Event
Advertise/Promote the Event
Read the excellent article written by Sir Helga Skjaldmaer on marketing SCA events.
"Partial information early on is valuable. Complete information still early is crucial"
"Keep information consistent across all platforms. When you update, update everywhere to minimize confusion."
Read the excellent article written by Sir Helga Skjaldmaer on marketing SCA events.
"Partial information early on is valuable. Complete information still early is crucial"
"Keep information consistent across all platforms. When you update, update everywhere to minimize confusion."
Organize event staff and helpers
Organize event staff and helpers
-Emergency deputy (takes charge should you have an emergency and need to leave site)
-Emergency deputy (takes charge should you have an emergency and need to leave site)
-Your Support Crew (Feeds you, hydrates you, etc.)
-Your Support Crew (Feeds you, hydrates you, etc.)
-Set Up Crew
-Set Up Crew
-Site Maintenance Crew (porta-potty checks-toilet paper, garbage bag change-out)
-Site Maintenance Crew (porta-potty checks-toilet paper, garbage bag change-out)
-Clean-Up Crew (can be the same as set-up crew)
-Clean-Up Crew (can be the same as set-up crew)
Rental Items
Rental Items
Get quotes for Porta-potties/wash stations, dumpster, hay bales, and any other major equipment needed. Privy and Dumpster companies: ask when they EXPECT payment – so you know whether payment is expected by credit card (and then reimbursed by the sponsoring branch), in the mail or Overnight mail, or to the event steward for on-site delivery when they drop off. Every privy and refuse company is different. Send quotes and other pertinent information to Seneschal and Exchequer for review and approval.
Get quotes for Porta-potties/wash stations, dumpster, hay bales, and any other major equipment needed. Privy and Dumpster companies: ask when they EXPECT payment – so you know whether payment is expected by credit card (and then reimbursed by the sponsoring branch), in the mail or Overnight mail, or to the event steward for on-site delivery when they drop off. Every privy and refuse company is different. Send quotes and other pertinent information to Seneschal and Exchequer for review and approval.
Plan Optional Items
Plan Optional Items
- Plan Site Tokens (optional)
-Can be anything from simple ribbons to fancier tokens. Can be made by anyone willing to do so.
-Can be anything from simple ribbons to fancier tokens. Can be made by anyone willing to do so.
-Here are couple of examples made by Baroness Meash White
-Here are couple of examples made by Baroness Meash White
- Plan Thank You Gifts (optional)
Gather Information for Site Layout
Gather Information for Site Layout
-Gate/Entrance (Constables)
-Gate/Entrance (Constables)
-Porta-potty placement (ensure room enough for service truck to access-needs 10-15 foot road in front of the units with ability to get in and out of the space.)
-Porta-potty placement (ensure room enough for service truck to access-needs 10-15 foot road in front of the units with ability to get in and out of the space.)
-List Field
-List Field
Standard dimensions, 100x200 feet with a 10’ wide road around the entire field and 15’ wide roads coming off each corner. These allow emergency vehicles access if needed.
Standard dimensions, 100x200 feet with a 10’ wide road around the entire field and 15’ wide roads coming off each corner. These allow emergency vehicles access if needed.
Space Reservations on List field (Painted signs are available for Kingdom events from the Seneschal. Signs will need to be created for events at other levels) *Sizes subject to change as new pavilions are purchased.
Space Reservations on List field (Painted signs are available for Kingdom events from the Seneschal. Signs will need to be created for events at other levels) *Sizes subject to change as new pavilions are purchased.
Royal Pavilion (35 feet)
Royal Pavilion (35 feet)
Heralds (30 feet)
Heralds (30 feet)
Lists
Lists
Marshals
Marshals
Chatelaine/Publick House (confirm with group running it)
Chatelaine/Publick House (confirm with group running it)
Event Steward (if you have a period tent/sunshade)
Event Steward (if you have a period tent/sunshade)
Space Reservations on roads just off the list field. Confirm the frontage with the officer.
Space Reservations on roads just off the list field. Confirm the frontage with the officer.
Arts &Sciences
Arts &Sciences
Gold Key
Gold Key
Merchants (space reserved depends on number of merchants and the size of their set up) will be anchored on one corner of the list field at all Kingdom events – can be interior or exterior corner depending on terrain and number of merchants)
Merchants (space reserved depends on number of merchants and the size of their set up) will be anchored on one corner of the list field at all Kingdom events – can be interior or exterior corner depending on terrain and number of merchants)
-War Field (work with Marshal in Charge for layout)
-War Field (work with Marshal in Charge for layout)
-Archery/Thrown Weapons area
-Archery/Thrown Weapons area
40 yards to shoot in, 20 yards behind and 10 yards in front means 70 yards out from the corner.
40 yards to shoot in, 20 yards behind and 10 yards in front means 70 yards out from the corner.
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