90 days Prior

Determine Activities

Work with the officers and the Royalty. Keep in mind certain events have specific activities that must happen that are not the “main event”. For example, the Lord Defender Tournament at Cynaguan Spring Coronet, ; the Kingdom Rapier Championship and the Bard of the West competition at Beltane Coronation.

-Fighting

          Heavy (West kingdom marshal), 

           Rapier (kingdom rapier marshal),                            

           Youth Combat (west kingdom youth marshal)

     -Archery (West kingdom minister of the bow)

     -Equestrian (West kingdom EQ officer) 

     -Youth Point (West Kingdom Youth Minister) 

     -Merchants (WK Merchant Coordinator) 

     -A&S Activities and Competitions 

            Arts and Sciences officer (competitions? Displays?)

            Wooden/Copper/Silver Spoon minister (cooking/food or beverage competition)

            Pied d’Argent (dance competition)

     -Special activities from Royals 

Contact the Head of Court or the Royalty directly to determine any special activities (tournaments, parties, etc.)

Prepare Event Copy-Page Copy

-Event Activities (very brief for Page. Expanded on website/SM)

-Site Restrictions (both)

-Site Location and Directions (both)

-Site open and close times (both)

-Site Fees & Parking Fees (both)

-Gate closing time-noting when gate will stop taking payments (both)

-Site Amenities/Accessibilty (website/SM)

-Amenities Near Site (gas, food, lodging, etc.) (website/SM)

Submit Copy as Early as you are ready

Update Paperwork and Rental Items